October 3, 2017, Regular Board Meeting Minutes

STANWOOD-CAMANO SCHOOL DISTRICT
BOARD OF DIRECTORS
MINUTES OF THE OCTOBER 3, 2017, REGULAR BOARD MEETING

CALL TO ORDER
Julie Dean, Board President, called the meeting to order at 1:00 PM in the Administration & Resource Center Boardroom. 

ROLL CALL
Board members in attendance were: Natalie Hagglund, Roger Myers, Ken Christoferson, Al Schreiber, and Julie Dean. 

FLAG SALUTE
Julie Dean led the Pledge of Allegiance.

APPROVAL OF AGENDA
Natalie Hagglund made a motion to approve the Agenda for the October 3, 2017, Regular Board Meeting. Al Schreiber seconded the motion; it was voted on and approved unanimously.

APPROVAL OF MINUTES
Ken Christoferson made a motion to approve the Minutes of the September 19, 2017, Regular Board Meeting. Al Schreiber seconded the motion; it was voted on and approved. Roger Myers recused himself.

COMMENTS BY CITIZENS
There were no comments.

SUPERINTENDENT’S REPORT
Dr. Lloy Schaaf, Assistant Superintendent of Teaching and Learning, introduced the following reports. 

DONATIONS
Natalie Hagglund presented the donations, as follows:

  1. Stanwood High School Booster Club (sports account) donated transportation costs, $262.43, to Stanwood-Camano School District for the high school cross-country Jock and Jill field trip in Seattle
  2. Stanwood United Methodist Church members donated back packs, paper, folders, pencils, crayons, pencil boxes, erasers, scissors, and spiral notebooks, valued at $250, to Stanwood Elementary School.
  3. Mario and Mathew Mendez donated $400 to Stanwood Middle School music program to acquire the 2017-18 Smart Music Subscription.
  4. Utsalady Booster Club donated $1,553.13 and $2,946.87, to Utsalady Elementary to support the PAX program for supplies and training.

ALTERNATIVE LEARNING EXPERIENCE
Ryan Ovenell, Principal of Lincoln Hill High School (LHHS), Lincoln Academy, and Saratoga School, gave the Alternative Learning Experience (ALE) annual report.  Lincoln Hill (alternative high school) and Saratoga (parent partnered program) serves students that need flexible instruction, which requires detailed written student learning plans.  Learning plans are developed for each student by teachers at LHHS and parents develop plans at Saratoga with teaching staff as consultants; supervision and evaluations are closely monitored to guidelines. The ALE programs are audited annually. Ryan shared that the graduation success rate at Lincoln Hill has increased and Saratoga's enrollment grew 167 percent over 6 years.  Board members shared their appreciation to Mr. Ovenell for his report.

ENROLLMENT
Steve Lidgard, Executive Director of Business Services, reported on the enrollment for October 2017.  There were 4,422.92 Full Time Equivalent (FTE) students enrolled, which averaged 55.43 FTE over budget.

CAPITAL PROJECTS REPORT
Gary Platt, Executive Director of Capital Projects, started his report by handing the Replacement Capital Projects & Technology Levy flyer to the Board members. He explained that the flyer, which articulates the purpose of the levy measure on the February 13, 2018, ballot, will be sent to the citizens of Stanwood and Camano Island.  The proposed total local school tax rate is expected to decrease from current levels.

Mr. Platt also reported on the high school bond project. He stated: additional soils testing was performed to determine design requirements for the retaining wall and shoring structures; the value engineering study, by Meng Analysis, examined ways to reduce the cost to build the schools, and McGranahan Architects would compare the findings and report to the district’s executive planning committee. The preliminary schematic design would be available for a board study session October 17th.

CONSENT AGENDA
Roger Myers made a motion to approve Consent Agenda items, 1-6, listed below.  Al Schreiber seconded the motion; it was voted on and approved unanimously. 

  1. Donations. 
  2. First Reading of New Community Relations Policy 4218, Language Access Plan.
  3. Lease Agreement with Kelley Imaging Systems for Utsalady Elementary.
  4. Contracts with Lord Hills Farm for Stanwood High School’s 2018 Senior Prom.
  5. Interlocal Agreement with Northwest Educational Service District 189 for English Language Learners (ELL).
  6. Personnel Consent Agenda 

ITEMS BROUGHT UP BY BOARD MEMBERS
Roger Myers thanked Ryan Ovenell for his presentation and advocacy for the Alternative Learning Experience (ALE) programs.  He was also grateful that a band instructor stepped in to teach a second band class at Stanwood Middle School.

Ken Christoferson said it was nice to have staff who wanted to be Super FTEs (teaching another class period, fulfilling student needs).  He also commented that the ALE programs are valuable for all and he appreciated Ryan Ovenell’s leadership.  Ken also appreciated hearing about the progress on facilities and capital projects.

Natalie Hagglund was excited to have the successful ALE programs.

Al Schreiber admired staff and the ALE programs, special services’ programs, and Gary Platt’s capital projects report.

Julie Dean thanked everyone and recognized Lloy Schaaf, Assistant Superintendent of Teaching and Learning, for doing a great job, in Dr. Shumate’s absence.  She also reflected on the shooting incident in Las Vegas; to keep eyes, ears, and hearts open.

ADJOURNMENT
Julie Dean adjourned the regular meeting at 1:41 PM.

STANWOOD-CAMANO SCHOOL DISTRICT
BOARD OF DIRECTORS

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President

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Vice President

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Director

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Director

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Director

Attest:

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Jean Shumate, Ed.D.
Secretary to the Board 

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Date of Approval