May 1, 2018, Regular Board Meeting Minutes

STANWOOD-CAMANO SCHOOL DISTRICT
BOARD OF DIRECTORS
MINUTES OF THE MAY 1, 2018, REGULAR BOARD MEETING

CALL TO ORDER
Julie Dean, Board President, called the meeting to order at 1:00 PM in the Administration & Resource Center Boardroom. 

ROLL CALL
Board members in attendance were: Natalie Hagglund, Roger Myers, Ken Christoferson, Al Schreiber, and Julie Dean.

FLAG SALUTE
Julie Dean led the Pledge of Allegiance.

APPROVAL OF AGENDA
Al Schreiber made a motion to approve the Agenda for the May 1, 2018, Regular Board Meeting. Natalie Hagglund seconded the motion; it was voted on and approved unanimously.

APPROVAL OF MINUTES
Ken Christoferson made a motion to approve the Minutes of the April 17, 2018, Regular Board Meeting. Roger Myers seconded the motion; it was voted on and approved unanimously.

COMMENTS BY CITIZENS
There were no comments.

SUPERINTENDENT’S REPORT
Dr. Jean Shumate introduced the following reports:

DONATIONS AND RECOGNITION
Natalie Hagglund presented the donations, as follows:

1. Nancy Cooper donated framed prints and assorted children’s books, value $185.00, to the Stanwood-Camano School District for Twin City Elementary.

2. Linda Thayer donated a Gemeinhardt Flute and a Bach Trumpet, valued at $400.00, to Stanwood Middle School Band.

3. The Stanwood-Camano School District received transportation costs:
a. $122.60 from the Washington Association of Maintenance and Operations Administrators (WAMOA) for the Stanwood Middle School choir’s performance at the WAMOA luncheon in December.

b. $262.66 and $509.78 from the Stanwood High School Booster Club – Sports Account for the high school wrestling team’s travel to a tournament in Bremerton, the soccer team trip to Warm Beach Camp and the track team’s trip to Seattle.

c. $306.82 from Port Susan Middle School PTO for the Port Susan Middle School band trip to participate in the the Band Festivals at Arlington and Everett High Schools.

d. $545.72 from Cedarhome Elementary PTO for the Cedarhome Elementary kindergarten field trip to the Everett Children’s Museum.

e. $1,058.20 from Elger Bay Elementary PTA for various field trips to the Pacific Science Center, Mount Baker Theater, and Everett Children’s Museum.

4. Stanwood Elementary PTO donated $859.36 to the Stanwood-Camano School District providing teacher stipend for the Stanwood Elementary Camp Seymour outdoor education.

CAPITAL PROJECTS
Gary Platt, Executive Director of Capital Projects, and Liz Jamieson, Capital Projects Manager, reported on the new high school’s scope of work, Phase I. Groundbreaking ceremonies would be held on May 23, at 4:00 PM and beginning May 28th the old high school will be fenced for summer construction activities: to remove portables, clear the site plan and footprint, to build the shoring wall, storm detention, building pads, leveling and some utility work. There is an expected lapse of time between Phase I and Phase II. 

BUDGET UPDATE
Steve Lidgard, Executive Director of Business Services, expressed that the 2018-19 budget would be based on the new guidelines, for staffing allocations, from the Office of the Superintendent of Public Instruction (OSPI), which are not available, at this time. He said that there are many changes to the budget process and staff have been attending seminars to stay current. The projected enrollment models, roll-up and county birth rates, would be used, as in the past. The Northwest Educational Service District #189 oversees the budget process and the preliminary budget would be available by July 10th. A formal budget hearing is scheduled for the August 21st board meeting.

Due to the complex changes in law, governing the allocations for staff, the district decided to retain an attorney for guidance with negotiations.

CONSENT AGENDA
Ken Christoferson removed Consent Agenda #10, Award the Bid for Stanwood High School Phase I, Site Improvements, to Taylor's Excavators, Inc., for discussion

Ken Christoferson made a motion to approve Consent Agenda items, 1-9 and 11-14, listed below.  Natalie Hagglund seconded the motion; it was voted on and approved unanimously. 

  1. Donations
  2. Stanwood High School 2018-19 FFA Chapter Officer Leadership Training, June 4-6, 2018, Cama Beach, Camano Island.
  3. Stanwood High School FFA State Envirothon Field Trip, May 23-24, 2018, Conconully, Washington.
  4. Stanwood High School Athletic Teams' Field Trips for State Tournament Competitions, as listed (a-c):
    Girls Golf, May 20-23, 2018, Spokane,
        b. Boys Golf, May 20-23, 2018, Spokane,
        c. Track and Field, May 24-26, 2018, Tacoma.
  5. John Swanson's Request to Solicit Students to Participate in the WorldStrides STEM-Based Field Trip to Iceland in June 2018.
  6. Contract with YMCA Camp Seymour for Stanwood Elementary Outdoor Education Learning Experience, October 3-6, 2018. 
  7. Second Reading/Adoption of Updated Student Policy 3422, Student Sports - Concussion, Head Injury, and Sudden Cardiac Arrest.
  8. Municipal Advisor Service Agreement with D.A. Davidson & Co. for Future Bond Sales.
  9. Resolution  2017/18-005, Authorized District Personnel and Resolution No. 2017/18-006, Racial Balance.
  10. Hold the Public Hearing for the Adoption of Fiscal Year (FY) 2018-19 Budget on August 21, 2018.
  11. Personnel Consent Agenda.
  12. Memorandum of Understanding with Northwest Educational Service District 189 (NWESD) for the Paraeducator Pilot Grant.
  13. Letter of Agreement with The Public School Employees (PSE) of Stanwood-Camano Regarding Preschool Paraeducators Rate of Pay.

DISCUSSION
10. Approval to Award the Bid for Stanwood High School Phase I, Site Improvements, to Taylor's Excavators, Inc.

Ken Christoferson said that it was a pleasure to award the new high school’s Phase 1, Site Improvement bid to a local business, Taylor’s Excavators, Inc.  He said that the Taylor family was involved with the community and district for many years, Mr. Harry Taylor and his son, Justin Taylor, were in the audience.  

VOTE
Ken Christoferson made a motion to approve item #10. Award the Bid for Stanwood High School Phase I, Site Improvements, to Taylor's Excavators, Inc. Natalie Hagglund seconded the motion; it was voted on and approved unanimously. 

 

ITEMS BROUGHT UP BY BOARD MEMBERS
All board members and Dr. Shumate expressed their delight about the groundbreaking and site work that will soon begin, for the new high school.  Roger Myer’s remark, “Dilly-Dilly,” after the Taylor’s consent agenda item was approved, was appreciated by everyone in attendance.

ADJOURNMENT
Julie Dean adjourned the regular meeting at 1:23 PM.

STUDY SESSION
The study session to discuss bond sale and levy collection updates began at 1:30 PM. Ken Christoferson and Al Schreiber were excused. Al Schreiber returned at 2:30 PM.

Steve Lidgard gave an overview of the voter approved 2019 levy and revenue projections. Trevor Carlson, Piper Jaffray Managing Director Public Finance Investment Banking, discussed bond financing goals and Gary Platt, Executive Director of Capital Projects, shared cash flow projections and the advantages of one large bond sale.

The Study Session ended at 2:25 PM.

STANWOOD-CAMANO SCHOOL DISTRICT

BOARD OF DIRECTORS

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President

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Vice President

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Director

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Director

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Director

Attest:

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Jean Shumate, Ed.D.
Secretary to the Board 

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Date of Approval