April 17, 2018, Regular Board Meeting Minutes

STANWOOD-CAMANO SCHOOL DISTRICT
BOARD OF DIRECTORS
MINUTES OF THE APRIL 17, 2018, REGULAR BOARD MEETING

CALL TO ORDER
Julie Dean, Board President, called the meeting to order at 7:00 PM in the Administration & Resource Center Boardroom. 

ROLL CALL
Board members in attendance were: Natalie Hagglund, Roger Myers, Ken Christoferson, Al Schreiber, and Julie Dean. Student Advisors, Ashley Peterson and Omar Figueroa, were present.

FLAG SALUTE
Natalie Hagglund led the Pledge of Allegiance.

APPROVAL OF AGENDA
Al Schreiber made a motion to approve the Agenda for the April 17, 2018, Regular Board Meeting. Natalie Hagglund seconded the motion; it was voted on and approved unanimously.

APPROVAL OF MINUTES
Ken Christoferson made a motion to approve the Minutes of the March 20, 2018, Regular Board Meeting. Roger Myers seconded the motion; it was voted on and approved unanimously.

Roger Myers made a motion to approve the Minutes of the April 10, 2018, Special Audit Exit Conference. Al Schreiber seconded the motion; it was voted on and approved unanimously. Natalie Hagglund abstained, as she did not attend the Audit Exit Conference.

COMMENTS BY CITIZENS
Ray Mathers, Stanwood High School Woodshop Teacher, introduced Nathan Lynn, Samantha Gillett, and Elias Brown, woodshop students, who participated at the annual Wood Fest competition in Sedro Woolley. Mr. Mathers described their projects that were on display. Samantha Gillet won the 2018 Mike Chandler Judges Award.

SUPERINTENDENT’S REPORT
Dr. Jean Shumate introduced the following reports:

DONATIONS
The student advisors presented the donations, as follows: (1.) Sahara Pizza donated $111.00 to Utsalady Elementary from the monthly pizza event, (2.) Utsalady Booster Club donated $116.00 to Utsalady Elementary from the Mariner ticket proceeds, (3.) Stanwood-Camano School District received the following transportation costs: (a.) Skagit Symphony, $149.24, for Twin City Elementary 5th grade student field trip to attend the production of “Peter and the Wolf” in Mount Vernon, (b.) Utsalady Booster Club, $979.22, for Utsalady 4th grade field trip to the State Capital and the 3rd grade field trip to the Seattle Science Center, and (c.) Cedarhome Elementary PTO, $547.04, for Cedarhome Elementary 1st grade field trip to attend a play in Bellingham.

(4.) Camano Island Chamber of Commerce donated $385.00 to support the Stanwood High School Future Business Leaders of America (FBLA) Team for State Competition, (5.) Utsalady Elementary donated $3,040.00 to the Utsalady Elementary Robotics Team to purchase iPads, (6.) Alliance for a Healthier Generation donated $1,100.00 (Target eGift cards) to the Stanwood-Camano School District Food Services Department to create healthier learning environments for our students, (7.) Port Susan Middle School PTA donated $2,000 to Port Susan Middle School Accelerated Reading Program.

AWARDS
a. Shining Stars: Angel Freeman – Elger Bay Elementary, Belle Rose – Port Susan Middle School
b. Classified Employee of the Month, March: Jenny Long, Cedarhome Elementary
c. Teacher of the Month, March: Brett Baugh, Lincoln Hill High School
d. Volunteers: Ron Meyer – Elger Bay Elementary, Annie Moriarty – Port Susan Middle School

Victor Hanzeli, Principal of Elger Bay Elementary, and Keri Von Moos, Principal of Port Susan Middle School, recognized the shining stars and volunteers from their schools. Board Members and Superintendent Jean Shumate recognized the award recipients with certificates of appreciation. The awards, sponsored by Heritage Bank, in partnership with Klesick Farms, Stanwood Cinemas, Dos Reales, and Twin City Lanes, provided gift certificates. Sara Gosnold, Heritage Bank Personal Banker, presented gifts and gift certificates to the award recipients.

RECESS
Julie Dean recessed the meeting at 7:54 PM, to allow guests to leave. She reconvened the meeting at 8:02 PM.

ENROLLMENT
Steve Lidgard, Executive Director of Business Services, reported on the financial reports for the month of March, 2018. The actual student enrollment was 4,387.09 Full-Time Equivalent (FTE), which averaged 57.38 FTE above the projected budget.

FINANCIAL REPORT
Steve Lidgard reported on the financial reports for the month of March, 2018. He reviewed the executive summary.

CONSENT AGENDA
Natalie Hagglund removed item #17, Bills and Payroll, from the Consent Agenda for discussion.

Ken Christoferson made a motion to approve Consent Agenda items, 1-16, and 18, listed below. Roger Myers seconded the motion; it was voted on and approved unanimously. 

  1. Donations
  2. Twin City Elementary Outdoor Education Field Trip at Camp Seymour, April 30-May 2, 2018, Gig Harbor, Washington.
  3. Elger Bay Elementary Outdoor Education Field Trip at Camp Orkila, June 4-6, 2018, Orcas Island, Washington.
  4. Stanwood High School FFA Livestock/Meats Judging Team, Career Development Events Field Trip, April 26-28, 2018, in Moscow, Idaho.
  5. Stanwood High School FFA Livestock Judging Team State Livestock Judging Conference, May 1-2, 2018, Spokane.
  6. Stanwood High School FFA State Convention Field Trip, May 9-13, 2018, Pullman, Washington.
  7. Stanwood High School Family, Career and Community Leaders of America (FCCLA) National Field Trip, June 27-July 3, 2018, Atlanta, Georgia.
  8. First Reading of Revised Student Policy 3411 to 2422, Student Sports – Concussion, Head Injury and Sudden Cardiac Arrest.
  9. Contract Extension with Hower Kwon, M.D., Child and Adolescent Psychiatrist.
  10. Memorandum of Agreement with the Snohomish Health District for Emergency Use of Facilities.
  11. Scope of Work Proposal with Pelletier + Schaar Architects for Stanwood Middle School.
  12. Amendment No.3 to the Contract with MacGranahan Architects.
  13. Professional Services Consultant Agreement with GeoTest Services Inc. for Special Inspections.
  14. Teacher Out-of-Area Endorsement Assignments.
  15. Contract with Snohomish County Human Services Department, Student Support Advocate Program.
  16. Personnel Consent Agenda.
  17. Stanwood High School Boys Basketball Team Field Trip, June 25-July 2, 2018, Boston, Massachusetts.
  18. Bills and Payroll.

DISCUSSION
Natalie Hagglund removed voucher #53527, made to herself, for her services as an accompanist at the high school musical. Al Schreiber removed voucher #53699, made for his wife, in-lieu of transportation.

VOTE
Natalie Hagglund made a motion to approve all of the bills, except vouchers #53527 and #53699. It was seconded by Al Schreiber; the motion was approved unanimously.

Ken Christoferson made a motion to approve voucher #53527 to Natalie Hagglund for $800.00 and voucher #53699 to JoAnne Schreiber for $155.65. Roger Myers seconded the motion; it was approved. Natalie and Al abstained from the vote.

  1. PAYROLL

    FUND

    WARRANT

    TOTAL

    March 2018

    Payroll

    #53471-53526

    $1,451,787.73

    Payroll ACH (Automated Clearing House)

    $2,136,242.04

    Electronic Federal Tax

    $720,370.05

    ACCOUNTS PAYABLE

    March 30, 2018

    General

    #53527-53527

    $800.00

    General

    #53528-53658

    $271,207.62

    Capital Projects

    #53659-53668

    $42,032.95

    Associated Student Body

    #53669-53698

    $11,923.92

    April 13, 2018

    General

    #53699-53699

    $155.65

    General

    #53700-53832

    $638,200.83

    Capital Projects

    #53833-53839

    $678,719.73

    Associated Student Body

    #53840-53861

    $21,762.55


    STUDENT ADVISORS REPORT
    Omar Figueroa (O.P.) reported on Lincoln Hill High School’s events, as follows: an advisory breakfast was held on March 30th, an open mic session was held on April 12, English Language Arts (ELA) testing for sophomores and juniors was scheduled for the week of April 23rd, and a spring ice cream social is planned in May. The Lincoln Hill High School yearbook was submitted for printing; this was the first time LHHS had a formal yearbook class.

Ashley Peterson, representing Stanwood High School, reported on the following:  The Fine Arts Assembly went very well, Stanwood Night Live was really fun and the Sadie Hawkins dance was great.  The Future Business Leaders of America (FBLA) attended state conference during spring break; 23 students attended and three qualified for the National Conference. The Associated Student Body (ASB) and class elections were held and Trent Austin was elected to be the Public Relations Officer.  Stanwood High School’s Hi-Q Team took 2nd place in the National Competition and the Technology Student Association Team did well at the State Conference.  Tristan Hanson, TSA teacher and advisor was named by the Washington Industrial Technology Education Association (WITEA) Instructor of the Year.

Upcoming events included the Sports Medicine Team and FFA State Conferences, talent show, English Language Arts testing, National Honor Society inductions, and the Senior Prom will be held on May 5th.

ITEMS BROUGHT UP BY BOARD MEMBERS
Roger Myers was very impressed with the Hi-Q Team’s 2nd place finish in the Nation. He also congratulated Keri Von Moos, Crysty Auckland on their continued assignments for the 2018-19 school year, and to Dan Johnston for his new assignment as .4 FTE position as an Executive Director of Human Resources. 

Ken Christoferson appreciated Julie Dean’s organization of the board members’ visits to schools to view their programs and the impact on the students.

Al Schreiber enjoyed the woodshop projects and having the woodshop students in attendance. He thanked Dr. Shumate for bringing our staff into leadership positions.

Julie Dean also congratulated the deserving administrators, Dan, Keri and Crysty for their roles.

Dr. Shumate thanked Maurene Stanton for her full-time commitment and mentorship with Dan Johnston, this year. Maurene will be .4 FTE as Executive Director of Human Resources for the 2018-19 school year.

ADJOURNMENT
Julie Dean adjourned the regular meeting at 8:17 PM.

STANWOOD-CAMANO SCHOOL DISTRICT
BOARD OF DIRECTORS

___________________________________________

President

___________________________________________

Vice President

___________________________________________

Director

___________________________________________

Director

___________________________________________

Director

Attest:

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Jean Shumate, Ed.D.
Secretary to the Board 

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Date of Approval