September 6, 2016, Regular Board Meeting Minutes

STANWOOD-CAMANO SCHOOL DISTRICT
BOARD OF DIRECTORS
MINUTES OF THE SEPTEMBER 6, 2016, REGULAR BOARD MEETING

CALL TO ORDER
Ken Christoferson called the meeting to order at 12:15 PM in the Administration & Resource Center Boardroom.

EXECUTIVE SESSION
Ken Christoferson excused the board members to Executive Session to review the performance of a staff member for approximately 30 minutes. The Executive Session adjourned at 12:53 PM.

RECONVENED
Mr. Christoferson reconvened the regular board meeting at 1:00 PM.

ROLL CALL
Board members in attendance were: Julie Dean, Natalie Hagglund, Roger Myers, Al Schreiber, and Ken Christoferson.

FLAG SALUTE
John Russell, Chairman of the Citizens for Stanwood-Camano School District, led the Pledge of Allegiance.

APPROVAL OF AGENDA
Julie Dean made a motion to approve the Agenda for the September 6, 2016, Regular Board Meeting. Roger Myers seconded the motion; it was voted on and approved unanimously.

APPROVAL OF MINUTES
Roger Myers made a motion to approve the Minutes of the August 16, 2016, Special Board Retreat. Al Schreiber seconded the motion; it was voted on and approved unanimously.

Julie Dean made a motion to approve the Minutes of the August 16, 2016, Regular Board Meeting. Natalie Hagglund seconded the motion; it was voted on and approved unanimously.

COMMENTS BY CITIZENS
There were no comments.

SUPERINTENDENT'S REPORT
Dr. Jean Shumate introduced the following reports:

DONATIONS
Julie Dean presented the donations:
1. Stanwood Booster Club - Sports Account provided transportation costs, $331.34, to Stanwood High School athletics department for the cross-country team meet in Seattle.
2. Camano Island Yacht Club's First Mates and other members donated 43 backpacks and assorted school supplies, value $550, to Elger Bay Elementary students.
3. Stanwood Band Boosters provided transportation costs, $595.96, to Stanwood High School band program for the percussion students to attend Drumline Camp in Ellensburg and for the band members to participate in the Stanwood parade.
4. Elger Bay Elementary PTA donated $814.43 to Elger Bay Elementary for a teacher stipend for outdoor education camp.
5. Utsalady Booster Club donated five (5) Redcat Access with Flexmike audio classroom systems from Lightspeed Technologies, value $4936.61 to Utsalady Elementary.

STANWOOD HIGH SCHOOL ACCREDITATION
Christine Del Pozo, Stanwood High School Principal, and Ross Short, Dean of Students/Assistant Director of Career & Technical Education, on behalf of Stanwood High School accepted a plaque from Bob Estes, Accreditation Coach from The Washington Association of Educational Service Districts, for earning full accreditation status for six years. The plaque read, "Stanwood High School has demonstrated an exceptional ongoing commitment to data-driven, student achievement-focused, research-based, and collaboratively developed school improvement planning and strategies, thereby earning Full Accreditation Status, 2016-2022." Mr. Estes explained the process to achieve accreditation, which took over a year, and said that accreditation provides more opportunities for students. Mrs. Del Pozo praised the high school staff for their hard work.

BOND UPDATE
Gary Platt, Executive Director of Business Services, updated the board on considerations to renovate the high school gym and performing arts center versus building new facilities. He explained the need to have both facilities brought up to code for seismic, Americans with Disabilities, and energy. To meet student needs, it would be necessary to have new infrastructure systems (domestic water, sewer, heating/ventilation, lighting, storm water drains, and elevators) and additional space for a fitness center, wrestling room, band, choir and drama rooms, and renovations to the stage, lobby and auditorium. The gym and performing arts center would not be available for use during the yearlong remodel, which would displace student and community programs. The cost to renovate the gym was $2.2 million and the performing arts center was $3.5 million. The costs did not reflect purchasing or leasing portable classrooms for the displaced programs, finding facilities for physical education state requirements, facilities for basketball or volleyball competition events, or for transporting students to other facilities and the loss of instruction time.

Superintendent Shumate noted that the recommendation to build the new high school on the southeast corner of the property would have the least amount of interruption to student learning and would meet the community goals and student needs. The recommendation was also for the long-term goal of a durable building for the future.

Jon Gores, DA Davidson Managing Director, presented financial information on bonds, including interest rates, bond rating, assessed value and bond structure.

PRELIMINARY ENROLLMENT
Gary Platt reported on the preliminary enrollment report for September 2016. The budgeted projection was 4,250 FTE (full time enrollment) and the preliminary number of students was 4,353.80 FTE, which was 103 FTE above budget. The official enrollment date is September 7th. Personnel has been adjusted, according to Maurene Stanton, Executive Director of Human Resources.

CONSENT AGENDA
Ken Christoferson removed item 9, Approval of Resolution 2016/17-001, Bonds to Construct, Renovate and Improve School Facilities, for discussion.

Natalie Hagglund made a motion to approve Consent Agenda items 1-8 and 10, listed below. Al Schreiber seconded the motion; it was voted on and approved.
1. Approval of Donations.
2. Approval of the Second Reading/Adoption of Revised Board of Directors Policy 1400 Meeting Conduct, Order of Business, and Quorum.
3. Approval of the Second Reading/Adoption of Personnel Policies, as listed:
    a. Policy 5005 Employment: Disclosures, Certification Requirements, Assurances, and Approval
    b. Policy 5020 Collective Bargaining
    c. Policy 5160 Sexual Harassment
    d. Policy 5201 Drug-Free Work Place
    e. Policy 5222 Job-Sharing Staff Members
    f. Policy 5231 Length of Work Day
    g. Policy 5240 Evaluation of Staff
    h. Policy 5251 Conflicts of Interest
    i. Policy 5252 Staff Participation in Political Activities
    j. Policy 5260 Personnel Records
4. Approval of the 2016-17 Running Start Program Agreement with Bellingham Technical College
5. Approval of 2016-17 Northwest Career & Technical Academy Interdistrict Cooperative Educational Services Agreement. That the Board approves the 2016-17 Northwest Career & Technical Academy Interdistrict Cooperative Educational Services Agreement, dated September 6, 2016. (KP)
6. Approval of Agreement for Early Intervention Services with Children's Services at Sherwood Community Services for 2016 through 2018.
7. Approval of Lease Agreement with Xerox Corporation for a D95 Copier/Printer at Port Susan Middle School.
8. Approval of Educational Service District #112 Interlocal Agreement for Commercial Drivers License Skills Testing Fee Payments.
10. Approval of Personnel Consent Agenda.

DISCUSSION
9. Approval of Resolution 2016/17-001, Bonds to Construct, Renovate and Improve School Facilities.
Mr. Christoferson was reassured that the only choice was to build a new high school based on the facts that were presented and without an increase in tax rates. He said that he wholeheartedly supported new construction, which was the best solution for the future.

VOTE
Roger Myers moved to approve Resolution 2016/17-001, Bonds to Construct, Renovate and Improve School Facilities. Al Schreiber seconded the motion.

John Russell, Chairman of the Citizens group, fully supported the bond issue as presented. He said that many community members participated in the proposal and said that the district was transparent. He encouraged everyone to vote yes.

Ken Christoferson called for the vote to approve Resolution 2016/17-001, Bonds to Construct, Renovate and Improve School Facilities; it was voted on and approved unanimously.

ITEMS BROUGHT UP BY BOARD MEMBERS
Roger Myers thanked students and staff for the great opening for the new school year. He thanked the community for sending their students to our district and said that we would care and nourish and educate them. He looked forward to a good year.

Al Schreiber said he was excited to have the bond issue on the February 14, 2017, ballot. He also thanked Christine Del Pozo for her work on the high school accreditation.

Natalie, too, was excited for school to start and to vote to approve the bond resolution.

Julie Dean thanked Maurene Stanton for explaining the process to hire additional staff. Julie looks forward to building a new learning environment for our students.

Ken Christoferson said it was a great day for the school district, community and kids.

ADJOURNMENT
Director Christoferson adjourned the regular meeting at 2:01 PM.

 

STANWOOD-CAMANO SCHOOL DISTRICT
BOARD OF DIRECTORS

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President

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Vice President

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Director

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Director

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Director

 

Attest:

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Jean Shumate, Ed.D.
Secretary to the Board

 

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Date of Approval