May 16, 2017, Regular Board Meeting Minutes

STANWOOD-CAMANO SCHOOL DISTRICT
BOARD OF DIRECTORS
MINUTES OF THE MAY 16, 2017, REGULAR BOARD MEETING

CALL TO ORDER
Under the direction of President Julie Dean, Student Advisors, Marlin Jones and Talon Pomerinke, facilitated the meeting. Talon Pomerinke called the meeting to order at 7:00 PM in the Administration & Resource Center Boardroom.

ROLL CALL
Board members in attendance were: Natalie Hagglund, Roger Myers, Al Schreiber, Ken Christoferson, and Julie Dean. Student Advisors, Marlin Jones and Talon Pomerinke, were also in attendance.

FLAG SALUTE
Marlin Jones led the Pledge of Allegiance.

APPROVAL OF AGENDA
Al Schreiber made a motion to approve the Agenda for the May 16, 2017, Regular Board Meeting. Julie Dean seconded the motion; it was voted on and approved unanimously.

APPROVAL OF MINUTES
Roger Myers made a motion to approve the Minutes of the May 2, 2017, Regular Board Meeting. Ken Christoferson seconded the motion; it was voted on and approved unanimously.

Roger Myers made a motion to approve the Minutes of the May 15, 2017, Special Audit Exit Conference Meeting. Natalie Hagglund seconded the motion; it was voted on and approved unanimously.

COMMENTS BY CITIZENS
There were no comments.

SUPERINTENDENT'S REPORT
Dr. Jean Shumate introduced the following reports:

DONATIONS
Natalie Hagglund presented the donations, as follows:
1. Twin City Elementary PTA donated transportation costs, $162.25, to Stanwood-Camano School District for the Twin City Elementary English Language Learners (ELL) field trip to Mount Baker Theater in Bellingham and for the Highly Capable field trip to the Shoreline Transfer Station.
2. The Museum of Northwest Art (MONA) donated partial transportation costs, $123.37, to Stanwood-Camano School District for the Twin City Elementary 2nd grade field trip to the MONA museum in La Conner.
3. Stanwood Elementary PTO donated transportation costs, $236.76, to Stanwood-Camano School District for the Stanwood Elementary 5th grade field trip to Padilla Bay.
4. Cedarhome Elementary PTO donated transportation costs, $482.71, to Stanwood-Camano School District for the Cedarhome Elementary Kindergarten field trip to the Everett Children's Museum.
5. Utsalady Booster Club donated transportation costs, $614.24, to Stanwood-Camano School District for Utsalady Elementary 4th grade field trip to the State Capitol in Olympia.

WASHINGTON ACHIEVEMENT AWARD
Superintendent Jean Shumate stated that Twin City Elementary and Cedarhome Elementary received the Washington Achievement Award for Closing the Achievement Gap. She invited Jeff Lofgren, Cedarhome Elementary Principal, and Jennifer Allen, Twin City Elementary Principal, to the podium to elaborate about how their schools made improvements.

EMPLOYEE AWARDS
The employee awards were presented by Joy Post, Secretary to the Superintendent, as follows:
Classified Employee of the Year, Heather Schutza, Lincoln Hill and Stanwood High School Nurse and
Teacher of the Year, Audrie Harrington, Port Susan Middle School.

The awards are sponsored by Umpqua Bank in partnership with Stanwood Cinemas and Dos Reales. A gift basket and gift certificates were presented by Superintendent Jean Shumate on behalf of Kati Collins, Umpqua Store Manager, who was unable to attend. Board Members recognized the award recipients and presented glass inscribed paperweights and certificates of appreciation.

JAZZ ENSEMBLE PERFORMANCE AT MARINER'S GAME
Erik Ronning, Stanwood High School Choir Director, shared the history of the Jazz Ensemble's auditions to perform the Star-Spangled Banner at a Mariner's baseball game and how they are now invited to perform annually. He said that the students gain valuable experiences.

SPECIAL BOARD AWARD
Natalie Hagglund, on behalf of the Board of Directors, presented Erik Ronning with a special Board Award in recognition of his ongoing commitment and dedicated service.

STUDENT ADVISORS
The Board of Directors recognized Talon Pomerinke, representing Lincoln Hill High School, and Marlin Jones, representing Stanwood High School, with inscribed glass paperweights in appreciation for being Student Advisors to the Board.

RECESS
Talon Pomerinke recessed the meeting at 7:42 PM for approximately five minutes to allow guests to depart.

RECONVENE
Marlin Jones reconvened the regular board meeting at 7:47 PM.

FINANCIAL REPORT
Gary Platt, Executive Director of Business Services, reported on the financial reports for the month
of April and reviewed the Executive Summary. He also reported on consent agenda items that related to district finances: the resolution to reactivate the debt service fund; a resolution, New-In-Lieu Replacement Option; the bid awarded for exterior painting at Twin City and Utsalady Elementary; and a memo to set the adoption date and public hearing for the 2017-18 budget.

Roger Myers stated that the 2015-16 Audit Exit Conference was excellent; Gary Platt agreed.

Superintendent Jean Shumate invited Maurene Stanton, Executive Director of Human Resources, to talk about grants and a new program called Open Doors that is on the consent agenda for Board approval. The program is a dropout reengagement system that provides educational services to older youth, ages 16-21, who have dropped out of school and are not expected to graduate from high school before the age of 21. Also, a two-year grant from Snohomish County would provide a full time mental health and substance abuse social worker.

Board members and student advisors were excited to provide the Open Doors program for students with challenges.

CONSENT AGENDA
Natalie Hagglund removed Consent Agenda Item 11, Bills and Payroll. Al Schreiber made a motion to approve Consent Agenda items 1-10 and 12, listed below. Julie Dean seconded the motion; it was voted on and approved unanimously.
1. Donations
2. Stanwood High School, Family, Career and Community Leaders of America (FCCLA), Advanced Culinary Education Field Trip, June 2-3, 2017, Portland Oregon.
3. Cedarhome Elementary Outdoor Education Field Trip, June 5-7, 2017, at Camp Orkila, Orcas Island.
4. Elger Bay Elementary Memorial Bench.
5. The Letter of Intent to the Office of the Superintendent of Public Instruct to Operate an Open Doors Program in the Stanwood-Camano School District.
6. The Interlocal Agreement with Northwest Educational Service District to Operate an Open Doors Program for the Stanwood-Camano School District.
7. Award the Elger Bay Elementary, Twin City Elementary, Utsalady Elementary, and Port Susan Middle Schools' Exterior Painting Project Bid to the Low Bidder, DePaolo's Painting, Incorporated.
8. Resolution No. 2016/2017-007, New-In-Lieu Replacement Option (Stanwood High School and Lincoln Hill High School/Church Creek Campus Replacement Project as Required by the Office of Superintendent of Public Instruction (OSPI) Form D-3.
9. Hold the Public Hearing for the Adoption of the FY 2017-18 Budget on August 15, 2017.
10. Personnel Consent Agenda.
12. Resolution No. 2016/17-008, Authorizing the Opening of the Debt Service Fund.

DISCUSSION
Natalie Hagglund removed the bills and payroll due to a conflict of interest regarding voucher #49314.

VOTE
Al Schreiber made a motion to approve the bills and payroll except voucher #49314. Natalie Hagglund seconded the motion; it was voted on and approved unanimously.

Al Schreiber made a motion to approve voucher #49314 to Natalie Hagglund for $600. Julie Dean seconded the motion; it was voted on and approved. Natalie Hagglund abstained from the vote.

11. Bills and Payroll.

PAYROLL   FUND   WARRANT   TOTAL
April 2017   Payroll   #49440-49495   $1,314,027.91
    Payroll ACH (Automated Clearing House)       $1,923,595.84
    Electronic Federal Tax       $695,532.44
ACCOUNTS PAYABLE            
April 14, 2017   Associated Student Body   #49314-49314   $600.00
April 28, 2017   General   #49496-49613   $623,889.92
    Capital Projects   #49614-49618   $17,606.35
    Associated Student Body   #49619-49643   $15,388.80
 May 15, 2017   General   #49644-49776   $229,123.24
    Capital Projects   #49777-49810   $174,723.24
    Associated Student Body   #49811-49846   $28,229.27

STUDENT ADVISORS REPORT
Talon Pomerinke stated that eight students from Lincoln Hill High School attended a leadership conference, the last pancake breakfast would be held on Thursday, May 25, and the Lincoln Hill High School graduation will be held June 13th at 6:30 PM in the high school Performing Arts Center. Talon was pleased to know that the Open Doors program would give opportunities for students who had challenges.

Marlin Jones was pleased with the Stanwood High School's Senior Decision Day activities, the prom was held at the Future of Flight Museum at Paine Field on May 13th and said it was well attended, upcoming events: class officer elections, Celebration of Excellence, Scholarship Night, Baccalaureate, Senior Sunset and June 9th is graduation. Marlin also commented that the additional social worker would be beneficial for the population that are in need.

ITEMS BROUGHT UP BY BOARD MEMBERS
Roger Myers stated that it was a super time of year to be in the school system; field days, graduations, a lot of celebrations to enjoy.

Ken Christoferson thanked the student advisors for their participation on the board and acknowledged that their future looked bright.

Natalie Hagglund enjoyed the after school retirement recognition that was held at Stanwood Middle School Commons. She commented on the established financial processes that are used to achieve great audit results and she was looking forward to the graduation events.

Al Schreiber commended Twin City and Cedarhome Elementary staff for receiving the Washington Achievement Awards. He thanked Joy Post for presenting the employee awards, to Gary Platt for the great audit results, and for the sale of bonds.

Julie Dean stated that the student advisors did a great job facilitating the board meeting and that she traveled to Seattle with Jean and Gary to witness the sale of bonds early in the morning. Julie also appreciates the new program supporting students with mental health issues.

Jean Shumate noted that the principals were excited to share how their staff worked to earn the Washington Achievement Award.

ADJOURNMENT
Marlin Jones adjourned the regular meeting at 8:19 PM.

STANWOOD-CAMANO SCHOOL DISTRICT
BOARD OF DIRECTORS

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President

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Vice President

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Director

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Director

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Director

Attest:

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Jean Shumate, Ed.D.
Secretary to the Board

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Date of Approval