June 17, 2014, Regular Board Meeting Minutes

STANWOOD-CAMANO SCHOOL DISTRICT

BOARD OF DIRECTORS

MINUTES OF THE JUNE 17, 2014 REGULAR BOARD MEETING

CALL TO ORDER

President Ken Christoferson called the meeting to order at 12:00 PM in the Administration & Resource Center boardroom.

CALL TO ORDER

Board members in attendance were: Julie Dean, Darlene Hartley, Roger Myers, Al Schreiber, and Ken Christoferson.

FLAG SALUTE
Al Schreiber led the Pledge of Allegiance.

APPROVAL OF AGENDA

Julie Dean made a motion to approve the Agenda for the June 17, 2014, Regular Board Meeting. Darlene Hartley seconded the motion; it was voted on and approved unanimously.

APPROVAL OF MINUTES

Darlene Hartley made a motion to approve the Minutes of the June 3, 2014, Regular Board Meeting. Julie Dean seconded the motion; it was voted on and approved. Al Schreiber was absent from the June 32014 meeting; and did not vote.

COMMENTS BY CITIZENS

There were no comments.

SUPERINTENDENT’S REPORT

Dr. Jean Shumate introduced the following reports:

DONATIONS

Julie Dean presented the donations, as follows: Utsalady Booster Club $240, Arlington Garden Club, $100.00 to the FFA Club, Stillaguamish Tribe Outreach Program transportation costs, $176.49, for Elger Bay Elementary 5th grade science education field trip, Washington Technology Student Association provided transportation costs, $154.00, for State Officer Training, Workforce Snohomish provided transportation costs, $215.42, for Stanwood High School students to attend the Apprenticeship Career Fair, and Stanwood Elementary PTO provided transportation costs, $288.94, for field trips to Hibulb Museum, Museum of Northwest Art (MoNA) and the Historical Museum. Other donations: Camano Plaza IGA’s “Register Tapes for Education” program donated 20 cases of Xerox paper, wide ruled index cards, and one box of highlighter pens, value $700.00, to Elger Bay Elementary, Stanwood Band Boosters provided transportation costs, $667.66, for the Band Field Trip to Seattle, Friends of Camano Island Parks provided transportation costs, $677.30, for 2nd grade students from Stanwood Elementary, Elger Bay Elementary and Utsalady Elementary to attend Education Days at Camano Island State Park, Patrons of Academic Learning Sciences (PALS) provided transportation costs, $713.45, for Port Susan and Stanwood Middle Schools’ Science Teams to compete at the State Science Olympiad, and Utsalady Booster Club provided transportation costs, $752.91, for field trips to the Pacific Science Center and to Pier 55 in Seattle for marine biology studies.

STRATEGIC PLAN UPDATE

Superintendent Shumate introduced the Strategic Plan Update. Dr. Lloy Schaaf, Assistant Superintendent for Teaching and Learning, reviewed Target 1 regarding instructional core for student achievement. The focus continues to be on district and school improvement by instruction and implementation of the new teacher evaluation system and use of the Common Core State Standards. The Highly Capable Program expanded to include all grade levels and a comprehensive program for kindergarten, first and second grades were added. Student assessment data continue to be critical tools for monitoring student progress. Instructional coaches, professional development for all staff and principal weekly meetings and walkthroughs enhance instruction and other operational components.

Dr. Shumate continued with Target 2 regarding effective communications. She highlighted the Key Communicator group, the Facility Advisory Committee and the Attendance Area Committee and Community Forums.

Lisa Orton, Director of Transportation, responded to the third Target that supports the instructional core. She complimented her mechanics and staff for receiving 100% rating from the Washington State Patrol’s inspection of the entire fleet of buses and motor pool. The transportation department also received 100% efficiency rating on the Student Ridership Count Reports that are required by the State for the Office of Superintendent of Public Instruction. Three buses were purchased and the new Versatrans Routing Software program was installed.

Kevin Plambeck, Director of Career and Technical Education, described how technology was another support system that was in place so teaching staff can focus on the instructional core. He shared that a request for proposals to bring consultants to plan, design and implement the virtual desktop infrastructure was on the consent agenda for Board approval.

Gary Platt, Executive Director of Business Services, said the Facilities Advisory Committee provided input on the top priority projects for the summer, which includes heating, ventilation, and lighting improvements at the high school and improvements to the Bob Larson Stadium parking lot.

He also ensured the Board that a strong instructional core and fiscal stability are maintained through budget and staffing allocations models. Dr. Shumate added that all schools have full-time principals.

SUMMER FEEDING PROGRAM

Don Vennetti, Director of Food Services, shared information on the 2014 Summer Feeding Program. Free breakfast and lunch are available for anyone aged 18 and under at two sites, Stanwood High School and Twin City Elementary. The dates and times are as follows: Stanwood High School Cafeteria, Monday through Thursday, June 23 - August 21, breakfast served from 8:30 -10:00 a.m. and lunch served from 11:30 a.m. until 1:15 p.m. Twin City Elementary site, in conjunction with YMCA activities, Tuesday, Wednesday and Thursday, starting July 8 through August 21, 2014, serving breakfast 8:30 – 9:30 a.m. and lunch 12:00 – 1:15 p.m.

Mr. Vennetti also explained that new federal guidelines would begin July 1st and would affect beverage machines, PTA fundraising, and culinary programs throughout the district. Any food items being sold to students must meet the new guidelines. He said a new committee would be formed to participate in writing a health and wellness policy.

FINANCIAL REPORT

Gary Platt, Executive Director of Business Services, gave the monthly financial report for May. The fiscal year is 75% complete and the General Fund Balance is near 5.7 million dollars due to higher than expected tax collections. The 2014-15 budget development is going well and the General Fund balance projection would be impacted by the transfer of $900,662 from the Debt Service Fund. Other impacts that would affect the budget are enrollment decline and employee negotiations. The food services report showed a decline in participation, which combined with employee costs, resulted in a deficit of $194,109 for the year.

CONSENT AGENDA

Roger Myers made a motion to approve consent agenda items 1-13, listed below. Al Schreiber seconded the motion; it was voted on and approved unanimously. 

  1. Donations. 
  2. Stanwood High School Field Trips: (a) Football Team Camp, June 27-30, 2014, Evergreen State College, Olympia, Washington, (b) Leadership Team to Mt. Olympus Leadership Camp, July 13-18, 2014, Randle, Washington.
  3. Highly Capable Program for 2014-15 School Year.
  4. 2014-15 Inter-local Agreement with Mount Vernon School District for Title I Service.
  5. Stanwood-Camano Building Administrator Agreement for 2014-17.
  6. District Office Administrator, the Superintendent, and Building Administrator Individual Contracts and Salary Schedules for Non-represented Office Workers, Building Administrators, and District Level Administrators.
  7. Authorize the Issuance of a Request for Proposals for Technology Infrastructure Integration Services and Subsequent Negotiation of Contract Terms with the most Qualified Firm to be ratified by the School Board on August 5, 2014.
  8. Contracts with TSA Consulting Group, Inc. to Administer Section 403b Programs for the District.
  9. Base Bid and Alternate Bid Items 1,3, and 4 for Stanwood High School Stadium Parking Lot Renovation to, and Approval of the Execution of a Contract with Fidalgo Paving and Construction in the amount of $277,660 plus Washington State Sales Tax.
  10. Software Licensing Agreement with Rave Mobile Safety.
  11. Resolution 2013/14-006 Authorizing the Closure of the Debt Service Fund.
  12. Personnel Consent Agenda. 
  13. Bills and Payroll.

PAYROLL

FUND

WARRANT

TOTAL

May 2014

Payroll

#35934-36024

$1,061,847.46

Payroll ACH (Automated Clearing House)

$1,587,526.84

Electronic Federal Tax

$582,759.51

ACCOUNTS PAYABLE

May 30, 2014

General

#36025-36134

$170,209.93

Capital Projects

#36135-36137

$6,674.88

Associated Student Body

#36138-36158

$18,405.07

June 4, 2014

Associated Student Body

#36159-36159

$3,022.50

June 13, 2014

General

#36160-36308

$196,630.50

Capital Projects

#36309-36312

$36,440.25

Associated Student Body

#36313-36343

$27,634.31

June 20, 2014

Capital Projects

#36344-36344

$13,898.00

ITEMS BROUGHT UP BY BOARD MEMBERS

Roger Myers reflected on the past year and said he enjoyed the high school graduation.

Al Schreiber complimented Val Schroeder, Stanwood High School Teacher and author of “Exploring Camano Island: A History and Guide,” the Stanwood/Camano News reporters, and Lloy Schaaf for her assistance to make the schools safer. Al also thanked his fellow board members for their support.

Darlene Hartley complimented the staff for making the three graduations unique and a special opportunity to celebrate their students.

Julie Dean inquired if the new federal guidelines, for the food services department, would apply to summer feeding. Mr. Vennetti confirmed that the guidelines would be in place July 1.

ADJOURNMENT

Director Christoferson adjourned the regular meeting at 12:44 PM.

STANWOOD-CAMANO SCHOOL DISTRICT

BOARD OF DIRECTORS

___________________________________________

President

___________________________________________

Vice President

___________________________________________

Director

___________________________________________

Director

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Director

Attest:

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Jean Shumate, Ed.D.

Secretary to the Board