May 5, 2009, Regular Board Meeting

STANWOOD-CAMANO SCHOOL DISTRICT
BOARD OF DIRECTORS 
MINUTES OF THE MAY 5, 2009, REGULAR BOARD MEETING
 
CALL TO ORDER
Roger Myers called the meeting to order at 7:00 PM.  Board members in attendance were:  Darlene Hartley, Ken Christoferson, Roger Myers, Julie Dean and Pat Patterson.  Student Advisor Alex Keller was present and Anne Marie Olson was absent.  Jeremy Wellner, district technology employee, led the Pledge of Allegiance.
 
APPROVAL OF AGENDA
Darlene Hartley made a motion to approve the Agenda.  Julie Dean seconded the motion; it was voted on and approved unanimously.

APPROVAL OF MINUTES
Pat Patterson made a motion to approve the Minutes of the April 21, 2009, Regular Board Meeting.  Ken Christoferson seconded the motion; it was voted on and approved. 
 
COMMENTS BY CITIZENS
George Zeigen, Stanwood Middle School counselor, 26327 64th Ave NW, Stanwood, shared his opinion on the treatment of district staff.

SUPERINTENDENT'S REPORT
Dr. Jean Shumate announced the following reports:
 
DONATIONS and RECOGNITIONS
Alex Keller, student advisor, read the donations from General Mills, Jenifer Bunis, Ted and Jane DeBauge, Casey Wright, Dell Fox Custom Meats, Jeff Lind, Olga and Scott Woolley, and Tony Hewlett.  Alex read the recognitions for the high school’s History Day Team, FFA Agriculture Mechanics Team, and Science Team.

Shining Star Award – Cathy Britt, Public Information Coordinator, explained the purpose of the Board of Director’s Shining Star Award and introduced Curt Chester, lead teacher, at Saratoga School.  Mr. Chester and Janell Epperson, teacher, recognized Amanda Bye, 8th grade student, who was chosen as the Saratoga School’s Shining Star Award recipient. 

Teacher Appreciation Week – Cathy Britt read the proclamation from Governor Christine Gregoire declaring May 4-8, 2009 as Teacher Appreciation Week.  Ms. Britt thanked the teachers in the audience and invited the Board to attend various celebrations in the schools.

ASSISTANCE LEAGUE OF EVERETT
Margaret Lund, Past President of the Assistance League of Everett, gave a PowerPoint presentation on the all-volunteer nonprofit organization dedicated to helping those in need within our community (Snohomish County).  She shared information on Operation School Bell, their largest philanthropic program, that helps low-income children and teens receive new clothing, hygiene kits, and when needed, vouchers to purchase new shoes.  Operation School Bell is looking for a volunteer coordinator for greater participation in the Stanwood-Camano School District.

2009-2010 REVISED REDUCED EDUCATIONAL PROGRAM
Dr. Jean Shumate, Superintendent, introduced the 2009-2010 Revised Reduced Educational Program proposal as a final recommendation to the Board based on the known revenues as of May 5, 2009.  This is a revised plan that includes reduction of the District’s fund balance level, over two years, to reflect 8.33% of revenues, or $620,687 for year one and year two, which restores ten full time equivalent teaching positions and several classified positions.  Dr. Shumate said that in the second year, 2010-2011 the District most likely would need to make reductions based on continued declining enrollment and additional loss in Initiative 728 revenue. The plan may need to be modified if there are unforeseen budget impacts affecting the fund balance.  Dr. Shumate assured the Board if there were additional revenues, beyond what are expected, further modifications would be made to the plan, which may include reinstating additional positions and/or reduced areas.

Gary Platt, Executive Director of Business and Finance, presented the estimated FY 2009-10 budget impacts, stimulus funds/levy lid waiver, assumptions used to develop plan, and calculations estimating the 2009-10 budget reduction amount.  The total estimated FY 2009-10 budget reduction was $2,999,705.

Dr. Shumate announced the budget reductions, in detail, in the following categories:  District Level and Administrative - $1,594,478 or 53.2% of the reductions; Building Level – $759,712 or 25.3% of the reductions; and Student Achievement Fund (I-728) - $645,515 or 21.5% of the reductions.  She said that the reduction process was very difficult because it included staff, students, individuals, families, and our community as a whole.  Dr. Shumate explained the lengthy process used to determine reductions.

Board members responded with gratitude for the efforts of Dr. Shumate and staff to revise the FY 2009-10 Reduced Educational Program and expressed that our students would receive the best possible education.  

2007-2008 STATE AUDIT REPORT
Mr. Gary Platt presented the 2007-08 State Audit Report noting there were no deficiencies or material weaknesses in the following three areas:  1) Internal control over financial reporting and on compliance and other matters in accordance with Governmental Auditing Standards; 2) Report on compliance with requirements applicable to each major program and internal control over compliance in accordance with OMB circular A-133; and 3) Report on financial statements.  Mr. Platt said the audit covered expenditures exceeding $52 million during the audit period.  He praised the District’s staff for being outstanding stewards of the funds.

MAY ENROLLMENT UPDATE
Gary Platt gave the enrollment report for May 2009.  He said student enrollment was 4,977.28 Full Time Equivalent (FTE) and was below budget by 33.32 FTE.

CONSENT AGENDA
Roger Myers said there was a revised personnel agenda.  Ken Christoferson made a motion to approve the Consent Agenda, listed below.   Darlene Hartley seconded the motion.

President Myers invited members of the audience to comment on any of the consent agenda items.  The following audience members addressed the Board: Shirley Lanum, Rita Brennan, Gayle Niermeyer, Denise Eichler, and Christy Wood.  Comments covered food service management, fund balance reserve, class choice, portable classroom closure, and support for 9th grade mathematics.

VOTE - Mr. Myers asked the Board members to vote on Consent Agenda items 1-9, as listed.  It was voted on and approved unanimously.

1.  Donations

2.  Stanwood High School Field Trips: (a) FFA Agricultural Mechanics, May 13-17, 2009, Pullman, Washington; (b) Envirothon Team, May 19-20, 2009, Lake Samish, Washington; (c) FFA Natural Resources, May 31-June 1, 2009, Wenatchee, Washington; and (d) Band and Chorus May 19-20, 2009, Ellensburg, WA

3.  Resolution 2008/09-009 Washington Interscholastic Activities Association (WIAA)

4.  Resolution 2008/09-010 Appointment of Director Districts and Term Expirations

5.  Resolution 2008/09-011 Revised Reduced Educational Program for 2009-2010

6.  Call for Proposals for Food Service Management Services

7.  First Reading of Revised Policy 2410 High School Graduation Requirements

8.  Elementary Science Kit for 2009-10

9.  Personnel Consent Agenda 

STUDENT ADVISORS REPORT
There was no report.

ITEMS BROUGHT UP BY BOARD MEMBERS
Directors Hartley, Patterson, Dean, and Christoferson shared their appreciation to the audience for attending the board meeting.

Director Myers made the following announcements: student advisors would facilitate the May 19th board meeting; Stanwood High School graduation is June 12; Lincoln Hill High School graduation, June 15th; and to remember that there are many positive student activities and honors happening throughout our district.

ADJOURNMENT
Roger Myers adjourned the May 5, 2009, Regular Board Meeting at 8:53 PM.


STANWOOD-CAMANO SCHOOL DISTRICT
BOARD OF DIRECTORS

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President

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Vice President

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Director

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Director

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Director

Attest:


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Jean Shumate, Ed.D.