July 14, 2009, Regular Board Meeting

STANWOOD-CAMANO SCHOOL DISTRICT
BOARD OF DIRECTORS
MINUTES OF THE JULY 14, 2009, REGULAR BOARD MEETING
 
CALL TO ORDER
Roger Myers called the meeting to order at 11:32 AM.  Board members in attendance were Ken Christoferson, Julie Dean, and Roger Myers.  Darlene Hartley arrived at 11:34 AM.  Pat Patterson was unable to attend.  

EXECUTIVE SESSION    
Mr. Myers adjourned to executive session at 11:33 AM to consider the selection of a site or the acquisition of real estate by lease or purchase for approximately 30 minutes.  No action was taken.

RECONVENE REGULAR MEETING
The regular meeting was reconvened at 12:00 PM.  Ken Christoferson led the Pledge of Allegiance.

APPROVAL OF AGENDA
Julie Dean made a motion to approve the agenda.  Darlene Hartley seconded the motion; it was voted on and approved unanimously.

APPROVAL OF MINUTES
Ken Christoferson made a motion to approve the Minutes of the June 23, 2009, Regular Board Meeting.  Julie Dean seconded the motion; it was voted on and approved unanimously.
 
COMMENTS BY CITIZENS
There were no comments by audience members.

SUPERINTENDENT'S REPORT
Dr. Jean Shumate announced the following reports:
 
DONATIONS
Roger Myers read the donations from Rain Shadow Properties & Investments LLC, Washington State University, and Cedarhome PTA and recognized the Stanwood High School Technology Student Association.

FINANCIAL REPORT JUNE 2009
Gary Platt, Executive Director of Business Services, presented the June 2009 Financial Report.  He reported the fiscal year was 83.33% complete.  He discussed the executive summary, managers’ expenditures report, and monthly summary of all funds.  Mr. Platt noted the levy collection was lower than the 99% budgeted amount.  Reporting on the food service program, Mr. Platt said the net-loss was better than expected and replacing a dishwasher and steamer at the high school would be considered.  Director Christoferson inquired on the budget impact due to the weather and loss of school days.  Mr. Platt said the net-loss was affected by the school closures due to reduced lunch sale revenue.

FY 2009-2010 BUDGET
Gary Platt presented the report on the 2009-2010 fiscal year Budget.  Stating the budget planning timeline, the complete budget would be presented at the public hearing/adoption August 18, 2009, at the regular board meeting.  A few minor adjustments would be made, having a neutral impact on the total budget, and the board would be notified of the changes.  Some areas discussed were:  grants and miscellaneous programs, educational reduction plan, changes in subsidy rules for special education stimulus funding, pupil transportation, lunch program, and staffing.

CONSENT AGENDA
Darlene Hartley made a motion to approve the Consent Agenda, listed below.   Ken Christoferson seconded the motion; it was voted on and passed unanimously.
1.  Donations.
2.  Stanwood High School FFA Field Trips to National Convention, October 18-24, 2009, Indianapolis, Indiana: a) Natural Resource Team; b) Agriculture Mechanics Team.
3.  Highly Capable Students Program Grant for 2009-2010.
4.  Food Services Management Proposal Submitted by Chartwells, May 29, 2009, and Authorize the Preparation of Contract for Such Services (to be approved by the Board at a later date). 
5.  TeamFitness LLC Pool Facility Use Agreement for FY 2009-10.
6.  Northwest Educational Service District 189 Learning Resource Cooperative Interlocal Agreement for Saratoga School for 2009-2010.
7.  Contract with Northwest School for Hearing Impaired Children for 2009-10.
8.  Personnel Consent Agenda
9.  Bills and Payroll

 PAYROLL    FUND    WARRANT    TOTAL
JUNE 2009    Payroll    #88910-89033    $2,849,218.08
     Electronic Federal Tax        $597,641.92
ACCOUNTS PAYABLE            
JUNE 30, 2009   General   #70563-70702    $438,527.48
    General 2009-10   #70703-70705   $1,125.00
    Associated Student Body   #11095-11140   $46,147.14 
    Private Purpose Trust   #27-27   $330.43
July 15, 2009   General   #70706-70849    $297,590.62
    General 2009-10    #70850-70857   $54,823.41
    Associated Student Body   #11141-11146     $1,485.75
    Capital Projects   #4365-4365     $550.00

ITEMS BROUGHT UP BY BOARD MEMBERS
Ken Christoferson thanked Mr. Platt and all of the staff associated on completing the budget reports. 

Roger Myers attended a workshop with other west coast school districts and observed that all were suffering from the budget changes.  He said the Stanwood-Camano School District was further along in the budget process than most.

ADJOURNMENT
Roger Myers adjourned the Regular Meeting at 12:48 PM.

STANWOOD-CAMANO SCHOOL DISTRICT
BOARD OF DIRECTORS

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President

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Vice President

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Director

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Director

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Director

Attest:


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Jean Shumate, Ed.D.
Secretary for the Board