August 18, 2009, Regular Board Meeting Minutes

STANWOOD-CAMANO SCHOOL DISTRICT
BOARD OF DIRECTORS
MINUTES OF THE AUGUST 18, 2009, REGULAR BOARD MEETING
 
CALL TO ORDER
Roger Myers called the meeting to order at 7:02 PM.  Board members in attendance were Ken Christoferson, Darlene Hartley, Julie Dean, Roger Myers, and Pat Patterson.  Darlene Hartley led the Pledge of Allegiance.

APPROVAL OF AGENDA
The agenda was revised by Roger Myers to include WASA Management Review under the Superintendent’s Report.   Julie Dean made a motion to approve the revised agenda.  Darlene Hartley seconded the motion; it was voted on and approved unanimously.

APPROVAL OF MINUTES
Pat Patterson made a motion to approve the Minutes of the August 4, 2009, Regular Board Meeting.  Ken Christoferson seconded the motion; it was voted on and approved unanimously.
 
COMMENTS BY CITIZENS
Roseann Lindell, school district food service employee, spoke in support of the food service program.  On behalf of her co-workers in attendance, she said for the record that the majority of the food service workers did not agree with the opinion of one negative employee.  Ms. Lindell said that the director and the food service program was outstanding.

PUBLIC HEARING

Roger Myers opened the public hearing at 7:06 PM for the purpose of soliciting public comment on the FY 2009-10 Budget.  Gary Platt, Executive Director of Business Services, highlighted the budget handbook that summarizes the FY 2009-10 budget 100-page document and praised Cathy Britt, Public Information Coordinator, for compiling the information for our community. Board members expressed their appreciation to Cathy Britt for her contribution on the budget handbook.  No further comment was made and the public hearing was closed at 7:20 PM

Roger Myers opened the public hearing at 7:21 PM for the purpose of soliciting public comment on surplus property and lease.  Gary Platt described the surplus property at Stanwood High School and the ability to lease to interested parties for the installation of facilities to house radio and cellular phone equipment, which would create revenue.  No further comment was made and the public hearing was closed at 7:24 PM.

SUPERINTENDENT'S REPORT
Dr. Jean Shumate announced the following reports:
 
DONATIONS
Roger Myers read the donations from A Portrait By Indy and Stanwood/Camano Physical Therapy and recognized Shane Jensen, School Resource Officer.

FINANCIAL REPORT JULY 2009
Gary Platt reported on the July 2009 Financial Report.  He reviewed the executive summary, manager’s report, fund balance report, budget status and food service report.  

WASHINGTON ASSOCIATION of SCHOOL ADMINISTRATORS (WASA) MANAGEMENT REVIEW 
Mike Olson, Assistant Superintendent of Operations, read correspondence from Dr. Mike Boring, who directed the WASA management review for Stanwood-Camano School District in 2001. Dr. Boring wrote to clarify that a reference was made about the review in the local newspaper regarding the food service program. The reference made serious omissions in terms of information that was incomplete and misleading.  He noted that nine major district programs were studied with the urging of the NW Educational Service District 189 and said that six individuals with experience in school district administration covering governance, administrative organization, accounting and payroll, budgeting, cash management, purchasing, auditing, food services and transportation helped to conduct the review.  Team members served voluntarily, contributing their time to help assess district programs and offer suggestions.  Dr. Boring concluded that the district incorporated the recommendations from the study and he believes that staff and programs are stronger because of it.

Dr. Shumate, Superintendent, gave further details stating that the WASA Management Review was presented at a study session to the Board of Directors on December 19, 2001, Matt Keller was the presiding Board President.  The Stanwood-Camano School District directly paid WASA for conducting the review.

CONSENT AGENDA
Ken Christoferson removed item 6, Bills and Payroll for discussion.  Ken Christoferson made a motion to approve the remainder of the Consent Agenda, listed below.   Pat Patterson seconded the motion; it was voted on and passed unanimously.
1.    Donations.
2.    Resolution #2008/09-012 Fixing and Adopting the FY 2009-10 Budget.
3.    Surplus Property at Stanwood High School for lease to interested parties for installation of facilities to house radio and cellular phone equipment.
4.    First Reading of Policy 4230 Distribution of Youth-Related Materials.
5.    Personnel Consent Agenda.

DISCUSSION
Ken Christoferson removed item 6, Bills and Payroll due to a conflict of interest on voucher 70947, Stanwood Redi-Mix. 

VOTE
Ken Christoferson made a motion to approve the Bills and Payroll without voucher 70947.  Pat Patterson seconded the motion; it was voted on and passed unanimously. 

Darlene Hartley made a motion to approve vouch 70947, Stanwood Redi-Mix.  Pat Patterson seconded the motion; it was voted on and approved unanimously. Mr. Chirstoferson recused himself from the vote.

PAYROLL    FUND    WARRANT    TOTAL
JULY 2009    Payroll    #89034-89153    $2,787,826.86
     Electronic Federal Tax        $580,348.39
ACCOUNTS PAYABLE            
JULY 31, 2009   General 2009-10   #70858-70866    $10,122.42
    General 2008-09   #70867-70946   $201,804.23
    Capital Projects   #4366-4366   $211.86 
AUGUST 14, 2009   General 2008-09   #70947-70947   $956.64
    General 2009-10   #70948-70968   $33,911.23
    General 2008-09   #70969-71036   $238,021.86

ITEMS BROUGHT UP BY BOARD MEMBERS
Roger Myers invited the food service employees in the audience to introduce themselves.  Those in attendance were:  Robin Larson, Debra Beckwith, Christine Wilson, Marlene Anderson, Julie Green, Julie Olson, Carlene Tryon, Susan Bear, Roseann Lindell, and Teresa Willmaser.  All of the food service workers attended the meeting to support the director and food service program in the district.

Board members shared their gratitude for the food service workers in attendance, information received at the board retreat, and for Cathy Britt, who was laid-off as a result of the reduced educational plan.

Roger Myers said that a board retreat would be scheduled.

Mr. Myers adjourned the regular board meeting at 7:51 PM.



STANWOOD-CAMANO SCHOOL DISTRICT
BOARD OF DIRECTORS

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President

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Vice President

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Director

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Director

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Director

Attest:


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Jean Shumate, Ed.D.
Secretary for the Board