Procedure for 6210 Purchasing Authorization and Control

Purchasing: Authorization and Control

Requisitions shall be approved by the business director.  As a minimum, requisitions shall provide the following information:

1. Name of school, department and originator, and date originated;
2. School department or person to which material is to be delivered;
3. Budget year;
4. Specifications of equipment items (manufacturer, stock number, etc.);
5. Estimated cost based on latest price;  
6. Authorizing signature; and
7. Budget code.

The purchasing department shall prepare a multiple-copy purchase order from the original request.  One copy will be mailed to vendor, two copies kept at district office, one copy sent to receiving facility.

Upon placement of a purchase order, the business office shall encumber the expenditure against a specific budget line item to guard against the creation of liabilities in excess of revenues.

Materials desired for "examination" should be ordered on requisition," following items for examination for 30 days."

 

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First enacted:  03.18.03

Stanwood-Camano School District