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Procedure for 6000 Program Planning, Budget Preparation, Adoption and Implementation

Program Planning, Budget Preparation, Adoption and Implementation

PAYROLL: Authorization and Control

Employment of all certificated and classified staff must be approved by the board and authority to pay for such services rendered follows this approval.  Annual salaries will be determined by placement on the district salary schedule in terms of position, experience, training (where applicable), and collective bargaining agreements (where applicable).  Proper documentation is required to receive credit for experience and training.

Salary Warrants

Unless otherwise specified by negotiated agreement or employee contract, each staff member will receive a salary warrant or wire transfer to a district approved financial institution on the last working day of each month equal to 1/12 of the staff member’s yearly salary, less statutory, contractual and voluntary deductions.  In no case shall the release of payroll occur prior to receipt of monthly state apportionment payment.  Voluntary payroll deductions must be authorized by the board.  The board may act on behalf of individual staff to deduct a certain amount from the staff member’s paycheck and remit an agreed amount to a designee of the staff member.  

The district will make payroll deductions for staff as required by law, such as federal withholdings, applicable state retirement contributions, and industrial insurance premiums.  

The district will make payroll deductions for staff based on contractual agreements such as those required by collective bargaining agreements.  

The district may make voluntary payroll deductions for staff of the following type after an employee has submitted a written request to make such a deduction: 

  • CREDIT UNION: Deducted from the pay warrant each month for credit union.
  • TAX-SHELTERED ANNUITIES: Deducted for equal monthly installments following the employee’s submission of new or amended participation forms.
  • DEFERRED COMPENSATION: Deducted in equal monthly installments following the employee’s submission of new or amended participation forms. 
  • POLITICAL CONTRIBUTIONS: Deducted in equal monthly installments following the employee’s submission of a request for payroll deduction on the Public Disclosure Commission form.
  • OTHER DEDUCTIONS: As allowed by board action.

 

Leave

District leave provisions are covered in district policies.  Prior to or upon return from a leave, the staff member shall complete a time slip and any related leave forms.  The time slip must be approved by the staff member’s supervisor.  The business office shall compile the amount of leave used on a monthly basis.  Accrued leave shall be reported on the staff member’s warrant statement.  Staff must submit time slips when they do not report to work regardless of the nature of the absence, whether illness, emergency leave, non-reimbursable leave or vacation. 

 

Adoption Date: 11.18.03

Stanwood-Camano School District

Revised 12.12.25