Procedure for 6000 Program Planning, Budget Preparation, Adoption and Implementation
Program Planning, Budget Preparation, Adoption and Implementation
PAYROLL: Authorization and Control
Employment of all certificated and classified staff must be approved by the board and authority to pay for such services rendered follows this approval. Annual salaries shall be determined by placement on the district salary schedule in terms of position, experience and training (where applicable). Proper documentation is required to receive credit for experience and training.
Personnel Action
To initiate a personnel action, changing the assignment or time of an employee, the supervisor shall initiate a personnel action notice. The notice shall be approved by:
- Personnel department giving assurances that the contemplated action is consistent with all procedures related to the district's employment practices;
- Business department giving assurance that there are adequate funds covering the proposed action;
- Superintendent giving final authority for the personnel action.
Salary Warrants
Unless otherwise specified by negotiated agreement or employee contract, each staff member shall receive a salary warrant or wire transfer to a district approved financial institution on the last working day of each month equal to l/12 of the staff member's yearly salary less statutory, contractual and voluntary deductions. In no case shall the release of payroll occur prior to receipt of monthly state apportionment payment. Voluntary payroll deductions shall be authorized by the board. The board may act on behalf of individual staff to deduct a certain amount from the staff member’s paycheck and remit an agreed amount to a designee of the staff member.
Present statutory deductions are as follows:
SOCIAL SECURITY — Deducted during the calendar year from each pay
MEDICARE — warrant beginning with January 1 payroll until the required amount is deducted.
FEDERAL INCOME TAX WITHHELD — Deducted according to the current Internal Revenue Service schedule.
MEDICAL AID — Deducted from each pay warrant for all staff as set by Puget Sound Worker’s Compensation Trust
RETIREMENT — Washington State Retirement Systems — Deducted from each pay warrant of non-certificated staff holding eligible positions at the rate set by the state.
Present contractual deductions are as follows:
HEALTH INSURANCE — Deducted from the pay warrant each month for approved medical insurance company. (Such deductions may include medical, dental, vision, orthodontia, etc.)
SALARY INSURANCE — Deducted from the pay warrant each month for the approved salary insurance companies).
LIFE INSURANCE — Deducted from the pay warrant each month.
AGENCY FEE/ASSOCIATION UNION DUES — As negotiated in each agreement.
Present voluntary deductions are as follows:
CREDIT UNION — Deducted from the pay warrant each month for credit union.
UNITED WAY — Deducted for equal monthly installments.
TAX-SHELTERED ANNUITIES — Deducted for equal monthly installments following the employee’s submission of new or amended participation forms.
DEFERRED COMPENSATION — Deducted in equal monthly installments following the employee’s submission of new or amended participation forms.
POLITICAL CONTRIBUTIONS — Deducted in equal monthly installments following the employee’s submission of a request for payroll deduction on the Public Disclosure Commission form
OTHER DEDUCTIONS — As allowed by board action.
HOURLY OR DAILY EMPLOYMENT — Hourly or daily staff must submit time slips. Time slips must be signed by the staff member and approved by the staff member's supervisor.
Leave
District leave provisions are covered in district policies. Prior to or upon return from a leave, the staff member shall complete a time slip and any related leave forms. The time slip must be approved by the staff member's supervisor. The business office shall compile the amount of leave used on a monthly basis. Accrued leave shall be reported on the staff member's warrant statement. Staff must submit time slips when they do not report to work regardless of the nature of the absence, whether illness, emergency leave, non-reimbursable leave or vacation.
First enacted: 11.18.03
Stanwood-Camano School District