6212 Procurement and Charge Cards
PROCUREMENT AND CHARGE CARDS
The board authorizes the issuance of procurement and charge cards to officers and staff for district purchases, acquisitions, and authorized travel. The board will approve any contract for the issuance of procurement and credit cards, including the credit limit.
The superintendent or his/her designee is responsible for the authorization and control of the use of procurement and credit card funds, subject to final board approval of payments.
Upon billing or no later than thirty (30) days of the billing date, the officer or staff member using a procurement or charge card will submit a fully itemized expense voucher including receipts or invoices supporting purchases. Any charges not properly identified on the expense voucher or not allowed following review by the auditing officer, will be paid by the official or staff member. Any official or staff member who has been issued a procurement or charge card will not use the card if any disallowed charges are outstanding.
The superintendent will establish procedures for the issuance and use of procurement and charge cards.
Cross References:
- Board Policy 6213 Reimbursement for Travel Expenses
Legal References:
- RCW 42.24.115 Municipal corporations and political subdivisions — Issuance of charge cards to officers and employees for travel expenses
- 43.09.2855 Local governments — Use of credit cards
Adoption Date: 3.18.03
Stanwood-Camano School District
Revised: 4.19.22; 4.16.24