5260 Personnel Records
PERSONNEL RECORDS
The district will organize, compile and maintain personnel records and files for each staff member of the district which will be kept secure under the authority of the superintendent/designee. The contents of the personnel files will be available to the superintendent/designee and to those staff authorized by the superintendent/designee to organize, compile and maintain the files.
Any staff member will be permitted, during normal district business hours, to review the contents of his/her personnel file in the presence of an authorized staff member. Personnel files may be maintained by the district in hard copy or in an electronic format.
Any staff member may request, at least annually, that the superintendent/designee review all information in the staff member's personnel file(s) to determine if there is any irrelevant or erroneous information in the file(s), and will remove all such information from the file(s). If a staff member does not agree with the determination, the staff member may at his or her request have placed in the personnel file a statement containing a rebuttal or correction.
Cross Reference:
- Board Policy 4040 Public Access to District Records
Legal References:
- RCW 28A.405.250 Certificated employees, applicants for certificated position, not to be discriminated against-- Right to inspect personnel file
- RCW 42.56.230(3) Certain personal and other records exempt (from public inspection)
- RCW 49.12.240-260 Employee inspection of personnel file
- SHB 1308
- WAC 357-22-035 Must the employee be given a copy of information placed in the personnel file
Management Resources:
- 2015 – October Policy Issue
Adoption Date: 6.17.03
Stanwood-Camano School District
Revised: 9.06.16, 8.19.25
Reviewed: 7.2.24