February 2, 2016, Regular Board Meeting Minutes

STANWOOD-CAMANO SCHOOL DISTRICT
BOARD OF DIRECTORS
MINUTES OF THE FEBRUARY 2, 2016, REGULAR BOARD MEETING

CALL TO ORDER
Ken Christoferson called the meeting to order at 5:00 PM in the Administration & Resource Center Boardroom.

ROLL CALL
Board members in attendance were: Julie Dean, Natalie Hagglund, Roger Myers, and Ken Christoferson. Al Schreiber was absent and excused. Silver Merideth and Riley Cunningham, Student Advisors, were in attendance.

FLAG SALUTE
Tom Wilfong, Stanwood High School Athletic Director, led the Pledge of Allegiance.

APPROVAL OF AGENDA
Julie Dean made a motion to approve the Agenda for the February 2, 2016, Regular Board Meeting. Natalie Hagglund seconded the motion; it was voted on and approved unanimously.

APPROVAL OF MINUTES
Roger Myers made a motion to approve the Minutes of the January 19, 2015, Regular Board Meeting. Julie Dean seconded the motion; it was voted on and approved unanimously.

COMMENTS BY CITIZENS
There were no comments.

SUPERINTENDENT'S REPORT
Dr. Jean Shumate introduced the following reports:

DONATIONS
Silver Merideth and Riley Cunningham presented the following donations:
(1) Box Tops for Education program donated $319.20 to Port Susan Middle School.
(2) Elger Bay Elementary PTA donated $400 to Elger Bay Elementary for the Martin Luther King, Jr. assembly.
(3) The Life Church 360 donated $1,100 to Lincoln Hill High School to help pay for the Natural Helpers training.
(4) Stanwood Elementary PTO provided $1,623.43 and $763.44 for Stanwood Elementary PTO outdoor education stipends for three (3) teachers. The PTO also donated transportation costs, $763, for Stanwood Elementary 3rd, 4th, and 5th grade field trips.
(5) Tony Holtum, Holtum Landscape LLC, donated a Kabota L-260 Tractor, value $3,000, to the Agriculture Mechanics Program at Stanwood High School.

ATHLETICS/ACTIVITY REPORT
Tom Wilfong - Stanwood High School Athletic Director and Cherae Almanza – Stanwood Middle School Assistant Principal, presented the Athletics and Activities Report. Keri Von Moos – Port Susan Middle School Athletic Director, was unable to attend. Highlights of the report included the 2014 Senior Athletic Banquet awards, coaches training, facility upgrades, Annual Hall of Fame, participation results, and celebrations. Six new coaches and a trainer were hired, amendments to the Washington Interscholastic Activities Association (WIAA) were listed and league configurations were discussed.

Board members had positive comments on the report and asked questions about amendments, league alignment, and 6th grade participation.

STRATEGIC PLAN UPDATE
Lloy Schaaf, Assistant Superintendent for Teaching and Learning, began the Strategic Plan Update reporting on the District and School Improvement Plans' focus on Every Student Succeeds Act (ESSA) with Mathematics and Reading through instruction, content, and equity for all students. She shared the array of professional development opportunities for staff and noted "Tech Day" was very successful. Silver Merideth, student advisor, shared her experiences from the Youth Suicide Prevention Program training.

Superintendent Shumate reported on communication goals, stating that all staff receives a monthly newsletter and in January a newsletter was sent to all residents in the district. Lisa Orton, Director of Transportation, was proud of her staff for earning 100% for the "surprise" winter inspection conducted by the Washington State Patrol. Gary Platt reported on maintenance updates, which included playground equipment issues and Don Vennetti, Director of Food Services, was happy to report that plans for capital improvements were in the planning stage and the district will provide summer feeding for one more year.

Kevin Plambeck, Director of Career & Technical Education, said that the Technology Services Group continues to work on refinement of software and applications and this spring the rest of the network infrastructure will be completed. Specifications for teacher laptops and presentation stations are being finalized and a "Tech Fest" is being planned for this summer.

Gary Platt, Executive Director of Business Services, stated that facility improvement projects continue to be scheduled and the Stanwood High School Planning Committee will meet four or five times this year with McGranahan architect to propose a recommendation to the Board in late summer. Also, enrollment projections for the upcoming school year are updated several times a year and impacts of declining economic resources and legislative action is evaluated when information becomes available. Intercom systems at Twin City Elementary and Stanwood Elementary are needed and an application for a grant is being pursued.

ENROLLMENT REPORT
Gary Platt, Executive Director of Business Services, reported on the enrollment for the month of February. The actual enrollment was 4,241.51 Full Time Equivalent (FTE). There was an increase of 17 FTE for the month.

CONSENT AGENDA
Roger Myers made a motion to approve Consent Agenda items 1-7, listed below. Natalie Hagglund seconded the motion; it was voted on and approved unanimously.

  1. Donations
  2. Field Trip for Lincoln Hill High School Natural Helpers Training, February 25-26, 2016.
  3. Stanwood High School Field Trips:
  4. a. Girls Wrestling State Tournament, February 18-20, 2016, Tacoma Washington. b. Boys Wrestling State Tournament, February 18-20, 2016, Tacoma, Washington. c. Boys Swim State Tournament, February 18-20, 2016, Federal Way, Washington, d. Girls Basketball Regional Tournament, February 25-27, (location to be determined). e. Boys Basketball Regional Tournament, February 25-27, 2016, (location to be determined). f. Girls Basketball State Tournament, March 2-5, 2016, Tacoma, Washington.
  5. Second Reading and Adoption of Revised Instruction Policy 2000, Student Learning Goals.
  6. Second Reading and Adoption of Revised Instruction Policy 2255, Alternative Learning Experience Programs.
  7. Addendum No.2 to the Master Agreement with Pelletier + Schaar Architects for 2016 and to approve the Pelletier + Schaar Scope of Work Proposals for Stanwood Elementary and Twin City Elementary Modernization Projects.
  8. Personnel Consent Agenda

STUDENT ADVISORS REPORT

Silver Merideth reported on activities at Lincoln Hill High School: The Youth Suicide Prevention Program (YSPP) spoke with students to discuss suicide warning signs in peers and what actions to take if observed, perfect attendance was rewarded for the week of January 24th by Mr. Ovenell, senior students met with the school counselor regarding credits and on February 5th seniors will learn about scholarships, portraits, and graduation caps and gowns.

Riley Cunningham reported on Stanwood High School's success in boys and girls basketball standings: boys 7-0 and girls 6-1. The Valentine's "Queen of Hearts" will be held February 11th and Winter Ball Spirit Week starts February 22 and the Winter Ball will be held February 24. Bunko night was held and "Macho" volleyball was very successful.

ITEMS BROUGHT UP BY BOARD MEMBERS
Roger Myers was pleased with the increase in enrollment, Natalie Hagglund was proud of the athletic teams, Julie Dean appreciated the meeting reports, and Ken Christoferson also looked forward to a trend of enrollment increases.

EXECUTIVE SESSION
Mr. Christoferson excused the Board Members at 6:30 PM into Executive Session to review the performance of a staff member for approximately 30 minutes. The Executive Session was extended to finish discussion. No action was taken.

ADJOURNMENT
Director Christoferson adjourned the regular meeting at 7:46 PM.

STANWOOD-CAMANO SCHOOL DISTRICT
BOARD OF DIRECTORS

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President

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Vice President

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Director

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Director

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Director

Attest:

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Jean Shumate, Ed.D.
Secretary to the Board