March 15, 2016, Regular Board Meeting Minutes

STANWOOD-CAMANO SCHOOL DISTRICT
BOARD OF DIRECTORS
MINUTES OF THE MARCH 15, 2016, REGULAR BOARD MEETING

CALL TO ORDER
Ken Christoferson called the meeting to order at 7:00 PM in the Administration & Resource Center Boardroom.

ROLL CALL
Board members in attendance were: Julie Dean, Natalie Hagglund, Al Schreiber, Roger Myers, and Ken Christoferson. Student Advisors, Silver Merideth and Riley Cunningham, were also in attendance.

FLAG SALUTE
Nate Christensen, Lincoln Hill High School teacher, led the Pledge of Allegiance.

APPROVAL OF AGENDA
Julie Dean made a motion to approve the Agenda for the March 15, 2016, Regular Board Meeting. Al Schreiber seconded the motion; it was voted on and approved unanimously.

APPROVAL OF MINUTES
Roger Myers made a motion to approve the Minutes of the March 1, 2016, Regular Board Meeting. Al Schreiber seconded the motion; it was voted on and approved unanimously.

COMMENTS BY CITIZENS
Todd Kunzman, Stanwood parent and volunteer with the Stanwood Lacrosse Association, asked the Board to consider allowing the high school varsity lacrosse team to use the high school stadium facility when available.

SUPERINTENDENT'S REPORT
Dr. Jean Shumate introduced the following reports:

DONATIONS
Student advisors presented the following donations:
1) Veritas Employee Engagement Fund donated $115 to Utsalady Elementary, 2) Stanwood Band Boosters donated $1,000 to the high school band program, 3) Stanwood Booster Club (sports account) provided transportation costs, $1,986.82, to Stanwood High School athletics department for the boys swim team practices at the YMCA in Marysville, and 4) Cedarhome Elementary PTO provided transportation costs, $1,003.54, to Cedarhome Elementary for the Washington State Studies 4th grade field trip to Olympia.

CLASSIFIED EMPLOYEES WEEK
Maurene Stanton, Executive Director of Human Resources/Public Relations, announced that it was Classified Employees Week, March 14 through 18th.

AWARDS
Joy Rusko, Secretary to the Superintendent, introduced the Shining Star and Employee Awards:
• Shining Stars: Evan Tunstall - Saratoga, Sierra Garcia -Lincoln Academy, Brittany Bachman - Lincoln Hill High School.
• Employee Awards: Heidi Cox, ASSIST Paraeducator at Port Susan Middle School - Classified Employee of the Month for February, nominated by PSMS staff; Kathy Redfern, Stanwood High School AP Physics and Calculus - Teacher of the Month for February, nominated by Riley Cunningham, student.
• Maurene Stanton, Executive Director of Human Resources/Public Relations, introduced the Volunteer Service Awards: Rachel Plambeck – Saratoga (unable to attend), Mike Kelly - Lincoln Academy, and Joan Phillips - Lincoln Hill High School.
Board members presented Certificates of Achievement and Superintendent Shumate presented a framed photo for the employees. Tony Warner, Umpqua Bank Manager presented gift certificates to the recipients on behalf of Umpqua Bank (sponsor) in partnership with Stanwood Cinemas, Dos Reales, Snow Goose Bookstore, Klesick Family Farms, and Wayne's Corner Café.

RECESS
Mr. Christoferson recessed the meeting at 7:57 PM for approximately 5 minutes to allow guests to leave. He resumed the meeting at 8:05 PM.

ASSIST PROGRAM UPDATE
Lloy Schaaf, Assistant Superintendent for Teaching and Learning, said that ASSIST is the acronym for Active Student Support for Independence, Skills and Transition. She explained that the elementary ASSIST program is currently in two locations and for the past 2 years considerations to consolidate the two programs, to provide more services to the students and families, was researched and discussed. Pam Gentz, Director of Special Services, talked about the benefits for the students with the combined program and Colleen Keller, Utsalady Elementary Principal, shared her excitement for including students on the adaptable playground equipment designed for independence and explained the intention of the communication sent to parents. Jennifer Allen, Twin City Elementary Principal, explained the process for transitioning the Twin City program to Utsalady, including the Individual Education Plans for each student. Teachers, Heather Johnson and Randi Bachand, shared their passion for having the opportunity to serve their students.

ASSET PROTECTION PROGRAM
Gary Platt, Executive Director of Business Services, reported on the Asset Protection Program's Annual Facility Report and explained that it is a requirement of the state in order to receive state matching funds on future school replacements or renovations. A certified building condition assessor completed a formal inspection of the schools built after 1994, which are Port Susan Middle School, Cedarhome Elementary, Utsalady Elementary and Elger Bay Elementary. The maintenance department will make minor improvements, as suggested in the facilities report.

FINANCIAL REPORTS
Gary Platt, Executive Director of Business Services, reported on the Monthly Financial Reports for February 2016. He reviewed the Executive Summary.

CONSENT AGENDA
Natalie Hagglund made a motion to approve Consent Agenda items 1-10, listed below. Roger Myers seconded the motion; it was voted on and approved unanimously.
1. Donations.
2. Stanwood High School Field Trips, (a-h) as listed:
a. Family Career and Community Leaders Field Trip to State Competition, March 29-April 1, 2016 Wenatchee, Washington,
b. Family Career and Community Leaders of America (FCCLA) Senior Culinary Arts, March 25-26, Seattle, Washington,
c. FFA Agriculture Mechanics Team to North Central Washington Junior Livestock Show, March 31-April 2, 2016, Moses Lake, Washington,
d. Jobs for Washington's Graduates (JWG) Career Development Conference, April 18-19, 2016, Wenatchee, Washington,
e. Future Business Leaders of America (FBLA) to State Competition, April 20-23, 2016, Spokane, Washington,
f. Sports Medicine Team Field Trip to State Competition, April 21-23, 2016, Kennewick, Washington.
g. Jazz Ensemble to Olympia, Washington, April 25-26, 2016.
h. Science Team to State Science Olympiad Tournament, April 15-16, Cheney, Washington.
3. Second Reading/Adoption of Revised Board of Directors' Policies (a-e) as listed:
a. 1005, Key Functions of the Board
b. 1105, Director Districts
c. 1110 Election
d. 1114, Board Member Resignation and Vacancy
e. 1210, Annual Organizational Meeting, Election of Officers.
4. Interlocal Agreement with North County Regional Fire Authority for Standby Emergency Medical Services.
5. Interlocal Cooperative Agreement with Northwest Education Service District 189 for 2016/17 Snohomish County Detention Center Education Program.
6. 2016 Asset Protection Program Annual Facility Report.
7. Agreement with Lake Washington Institute of Technology.
8. Student Intern Agreement with Everett Community College.
9. Personnel Consent Agenda.
10. Bills and Payroll.
PAYROLL FUND WARRANT TOTAL

PAYROLL FUND WARRANT TOTAL
February 2016 Payroll #44234-44307 $1,275,029.27
Payroll ACH (Automated Clearing House) $1,805,692.42
Electronic Federal Tax $673,485.46
ACCOUNTS PAYABLE
February 29, 2016 General #44308-44438 $237,600.14
Capital Projects #44439-44442 $16,919.38
Associated Student Body #44443-44469 $12,888.13
March 15, 2016 General #44470-44621 $198,943.53
Capital Projects #44622-44628 $71,755.47
Associated Student Body #44629-44666 $25,762.10

STUDENT ADVISORS REPORT
Silver Merideth said that 14 students from Lincoln Hill High School attended Natural Helpers training, 8 students helped serve beverages for the Stanwood Camano Area Foundation Philanthropy Awards and helped with the cleanup, the Associated Student Body officers were elected, students from the Y-Achievers held a spaghetti dinner, and the spring "open-mic" night will be held on April 1st.

Riley Cunningham reports that 3 assemblies will be held at Stanwood High School, March 30 – Fine Arts, March 31 – Associated Student Body (ASB) elections, and April 1 – new high school planning. Conferences will be held March 30-April 1 and plans for the senior parent breakfast and senior dinner dance have begun. Spring sports started and leadership students are in the process of making a "We are Stanwood" video, in partnership with Lincoln Hill High School Leadership students and a new club is being formed, called R.A.C.E. (Runners Against Competitive Exercise).

ITEMS BROUGHT UP BY BOARD MEMBERS
Roger Myers announced that the Board would host the Washington State School Directors Association (WSSDA) Regional Meeting on March 28th.

Al Schreiber was thankful for the staff that provided presentations, for those that worked with the auditors, and for the new YMCA that is being built. He also appreciated learning about the lacrosse teams.

Natalie Hagglund enjoyed honoring the awardees.

Julie Dean commented that the elementary ASSIST programs would be more enriched by combining the Twin City Elementary program at Utsalady Elementary.

Superintendent Shumate also thanked the ASSIST planning team who never lost sight of what is best for our students.

ADJOURNMENT
Director Christoferson adjourned the regular meeting at 9:00 PM.

STANWOOD-CAMANO SCHOOL DISTRICT
BOARD OF DIRECTORS

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President

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Vice President

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Director

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Director

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Director

Attest:

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Jean Shumate, Ed.D.
Secretary to the Board