April 18, 2017, Regular Board Meeting Minutes

STANWOOD-CAMANO SCHOOL DISTRICT
BOARD OF DIRECTORS
MINUTES OF THE APRIL 18, 2017, REGULAR BOARD MEETING

CALL TO ORDER
Julie Dean called the meeting to order at 7:01 PM in the Administration & Resource Center Boardroom.

ROLL CALL
Board members in attendance were: Natalie Hagglund, Roger Myers, Al Schreiber, Ken Christoferson, and Julie Dean. Student Advisors, Talon Pomerinke and Marlin Jones were present.

FLAG SALUTE
Talon Pomerinke led the Pledge of Allegiance.

APPROVAL OF AGENDA
Al Schreiber made a motion to approve the Agenda for the April 18, 2017, Regular Board Meeting. Natalie Hagglund seconded the motion; it was voted on and approved unanimously.

APPROVAL OF MINUTES
Ken Christoferson made a motion to approve the Minutes of the March 21, 2017 Regular Board Meeting. Natalie Hagglund seconded the motion; it was voted on and approved unanimously.

COMMENTS BY CITIZENS
Ray Mather, Career and Technical Education wood working instructor, introduced one of his students, Logan Stevenson, and the woodworking projects on display. Other students unable to attend were: Nathan Lynn, Jared Miller, Hunter Corbett, and Beau Husman.

SUPERINTENDENT'S REPORT
Dr. Jean Shumate introduced the following reports:

DONATIONS
The student advisors presented the donations, as follows:
1. Stanwood Elementary PTO donated $169 to Stanwood Elementary for the kindergarten classes' field trip to the Everett Children's Museum.
2. Twin City Elementary PTA donated transportation costs, $150.15, to Stanwood-Camano School District for the Twin City Elementary highly capable students' field trip to Fort Ebey, on Whidbey Island.
3. Lincoln Hill High School Booster Club donated $200 to Lincoln Hill High School's Associated Student Body to purchase t-shirts with their name and Lync logo for the student body.
4. Skagit Symphony donated transportation costs, $138.57, to Stanwood-Camano School District for the Twin City Elementary 5th grade students' field trip to attend the performance of Peter and the Wolf at McIntyre Hall in Mount Vernon.

AWARDS
Shining Stars - presented by Joy Post
Ashton Guilliaume - Cedarhome Elementary
Jason Norman-Stuve - Utsalady Elementary

Volunteer Service Awards - presented by Maurene Stanton
Stephanie Ayala - Cedarhome Elementary
Randy and Lynn Belles - Utsalady Elementary

Employee Awards - presented by Joy Post
Classified Employee (March) - Sherry Dingman, Port Susan Middle School
Teacher of the Month (January) - Katie Pickrell, Twin City Elementary
Teacher of the Month (March) - Lynn Devora-McNabb, Twin City Elementary

Principals Jeff Lofgren, Cedarhome Elementary, and Colleen Keller, Utsalady Elementary, recognized the
shining stars and volunteers from their schools. The awards are sponsored by Umpqua Bank in partnership with Klesick Farms, Stanwood Cinemas, Dos Reales, and Twin City Lanes. Kati Collins, Umpqua Bank Store Manager, gave gifts and certificates to the award recipients. Board Members and Superintendent Jean Shumate recognized the award recipients with certificates of appreciation.

RECESS
Julie Dean recessed the meeting at 7:55 PM for approximately five minutes to allow guests to leave. She resumed the regular meeting at 8:03 PM.

BOND RESOLUTION
Gary Platt, Executive Director of Business Services, introduced Cynthia Weed, bond attorney for K&L Gates. She congratulated the Board, staff and the whole community for passing the bond and she said it was a remarkable accomplishment for the first time out. Cynthia explained the process of setting up the first series of bond sales for up to $75 million. Gary Platt expects the bond sale to start at $35 million to meet the target tax rates. The bond sale is expected to be in mid-May.

ENROLLMENT REPORT
Gary Platt reported on the enrollment for the month of April 2017. The actual enrollment was 4,361.02 Full Time Equivalent (FTE) students, which was 120.20 FTE above the average projected budget. There was an increase of 12 FTE in April.

FINANCIAL REPORT
Gary Platt reported on the Monthly Financial Reports for the month of March. He reviewed the Executive Summary and the general fund balance.

CONSENT AGENDA
Natalie Hagglund removed Consent Agenda Item #14, Bills and Payroll for discussion.

Ken Christoferson made a motion to approve Consent Agenda items 1-13, listed below. Al Schreiber seconded the motion; it was voted on and approved unanimously.

1. Stanwood High School Field Trip for FFA Agriculture Mechanics State Competition, April 13-14, 2017, Yakima.
2. Stanwood High School Field Trip for Future Business Leaders of America (FBLA) State Conference, April 19-22, 2017, Spokane.
3. Elger Bay Elementary Outdoor Education Field Trip, June 5-7, 2017, Camp Orkila, Orcas Island.
4. Agreement with Snohomish Conservation District Cistern System at Utsalady Elementary.
5. 2017 Asset Protection Program Annual Facility Report.
6. Agreement with Northwest Educational Service District 189 for Legal Services Cooperative 2017-18
7. Purchase Network Wireless Hardware.
8. Authorize the Administration to Execute Amendment #5 to the Interlocal Agreement with the Washington State Department of Enterprise Services for Phase 7 Services dated April 5, 2017 and to Authorize the Execution of Phase 7 Contract Documents with McKinstry Essention, LLC.
9. Resolution #2016/17-002, Unlimited Tax General Obligation Bonds, 2017.
10. Resolution #2016/17-003, Survey of Space Availability in Contiguous Districts.
11. Resolution #2016/17-004, Delegating Authority to Washington Interscholastic Activities Association (WIAA) for the 2017-18 School Year.
12. Resolution 2016/17-005, Study and Survey of School Facilities.
13. Personnel Consent Agenda.

DISCUSSION: Natalie Hagglund removed the Bills and Payroll due to a conflict.

VOTE: Al Schreiber made a motion to approve voucher #49108, to Natalie Hagglund for $1,000. Roger Myers seconded the motion; it was approved. Natalie Hagglund abstained from the vote.

Roger Myers made a motion to approve all the Bills and Payroll except voucher #49108, to Natalie Hagglund for $1,000. Ken Christoferson seconded the motion; it was approved unanimously.

14. Bills and Payroll

PAYROLL FUND WARRANT TOTAL
March 2017 Payroll #49048-49107 $1,314,893.81
Payroll ACH (Automated Clearing House) $1,882,912.39
Electronic Federal Tax $695,532.44
ACCOUNTS PAYABLE
March 31, 2017 Associated Student Body #49108-49108 $1,000.00
March 31, 2017 General #49109-49268 $275,705.85
Capital Projects #49269-49273 $79,676.37
Associated Student Body #49274-49313 $15,144.17
April 14, 2017 General #49315-49421 $308,938.26
Capital Projects #49422-49433 $325,153.96
Associated Student Body #49434-49439 $754.25

STUDENT ADVISORS REPORT
Marlin Jones reported on the activities at Stanwood High School: there was a Powderpuff football game and a black light dance, Associated Student Body Elections had online voting for the first time, many of the clubs have competitions, and the "SHS United" app (application) was launched. The upcoming Senior Prom is scheduled for May 13th at the Future of Flight Museum and graduating students who plan to attend college, may select their collegiate pennant from the library and have it displayed in the Commons. Students are encouraged to wear collegiate gear on May 1st.

Talon Pomerinke reported on Lincoln Hill High School's activities: the lay-out of the year books are almost done and the cost will be approximately $43, the graduating class will be meet soon to get their caps and gowns, the food pantry received more donations from parents and the booster club, and on May 12th the leadership team will attend a workshop in Shoreline Conference Center. Students also attended the suicide prevention training on May 17th. Talon thanked Cascade Lumber, the Foursquare Church and the Koster Family for building three benches that were put in the school's court yard.

ITEMS BROUGHT UP BY BOARD MEMBERS
Roger Myers thanked Maurene Stanton for sending information on how to download the SHS United app (application) on a phone or iPad.

ADJOURNMENT
Julie Dean adjourned the regular meeting at 8:38 PM.

STANWOOD-CAMANO SCHOOL DISTRICT
BOARD OF DIRECTORS

___________________________________________
President

___________________________________________
Vice President

___________________________________________
Director

___________________________________________
Director

___________________________________________
Director

Attest:

____________________________
Jean Shumate, Ed.D.
Secretary to the Board

_____________________________
Date of Approval