August 2, 2016, Regular Board Meeting Minutes

STANWOOD-CAMANO SCHOOL DISTRICT
BOARD OF DIRECTORS
MINUTES OF THE AUGUST 2, 2016, REGULAR BOARD MEETING

CALL TO ORDER
Ken Christoferson called the meeting to order at 5:00 PM in the Administration & Resource Center Boardroom.

ROLL CALL
Board members in attendance were: Julie Dean, Natalie Hagglund, Roger Myers, Al Schreiber, and Ken Christoferson.

FLAG SALUTE
Roger Myers led the Pledge of Allegiance.

APPROVAL OF AGENDA
Julie Dean made a motion to approve the Agenda for the August 2, 2016, Regular Board Meeting. Natalie Hagglund seconded the motion; it was voted on and approved unanimously.

APPROVAL OF MINUTES
Al Schreiber made a motion to approve the Minutes of the July 5, 2016, Regular Board Meeting. Roger Myers seconded the motion; it was voted on and approved unanimously.

COMMENTS BY CITIZENS
There were no comments.

SUPERINTENDENT'S REPORT
Dr. Jean Shumate introduced the following reports:

DONATIONS
Julie Dean presented the donations:
1. Utsalady Elementary Booster Club provided transportation costs, $331.34, to Utsalady Elementary for the 4th grade students' field trip to Bellingham Museum, $723.70 for Eagle Enrichment stipends, and $2,245.42 for teacher and classified stipends for Outdoor Education.
2. Twin City Elementary PTA provided transportation costs, $360.37, to Twin City Elementary field trips for the kindergarten year-end celebration at Kayak State Park, the crossing guards' field trip to Birch Bay Water Slides, and $2,295.95 for Outdoor Education teacher stipends/substitutes.
3. Stanwood Community Ministries donated $2,000 to Stanwood-Camano School District suicide prevention program.
4. Cedarhome Elementary PTO provided $3,568.45 to Cedarhome Elementary for Outdoor Education teacher stipends.
5. Elger Bay PTA donated $1,262.37 to Elger Bay Elementary for the first grade students' field trip to Woodland Park Zoo and for an Outdoor Education teacher stipend.
6. Stanwood Middle School PTO donated transportation costs, $3,436.34, to Stanwood Middle School for the following field trips: sixth grade students field trip to the production of Water of Earth at Mount Baker Theater, high honors' students field trip to Birch Bay Water Slides, and end-of-year picnics for sixth and eighth graders.

NEW HIGH SCHOOL UPDATE
Gary Platt, Executive Director of Business Services, introduced McGranahan Architect Chris Lilley and his son Conner Lilley, intern, who presented the plan/proposal on the Stanwood High School replacement. Mr. Lilley reviewed the process from the past year to date, including groups that have been involved, topics that were covered and discussed, and the exercises used to proceed. He explained the site design exercises, using the site restrictions, buildings/sports fields, etc. that must fit into the allotted space. Community members, staff, students and administrators produced 107 different design boards. Many commonalities of that exercise resonated, such as the majority of people expressed to have the school located where it would be visible from the highway, sports fields grouped in one area, and car and bus traffic separated to improve traffic flow. Student capacity, teaching stations, and project size and scope were discussed. The Stanwood High School's new building site would incorporate permanent construction for portables and interior hallways, increased accommodations for commons, science, theater, performing arts, Career and Technical Education classes, fitness and wrestling rooms. Included in the project is to build a new Lincoln Hill High School, Lincoln Academy, and Saratoga School in one building and to relocate the maintenance/technology department.

Mr. Lilley presented the conceptual designs for the new Stanwood High School, Lincoln Hill High School, Lincoln Academy, and Saratoga School, using the vision from previous exercises for a warm, welcoming, safe, and secure environment. He discussed the projected total cost, $147,535,743 and construction schedule completed by 2020 (not including athletic fields). Also, discussed was the option to keep the existing performing arts center and gymnasium. Existing conditions of the infrastructure, and impacts on project scheduling, and undersized classrooms were major cost considerations that make retaining these facilities impractical. Further cost comparisons would be forthcoming considering the loss of gym space and performing arts for students of up to one year during the remodel.

Mr. Platt reviewed a draft-financing plan that would not increase current tax rates through 2039. Bonds would be sold over a two-year period and would provide adequate cash flow for the project. The plan included conservative tax collections, possible increases in bond interest rates, and assumed declining assessed valuations of property within the district in the coming years.

FINANCIAL REPORT
Mr. Platt presented the financial reports for the month of June 2016. He reviewed the executive summary and noted that the summer feeding was having large turnouts.

CONSENT AGENDA
Natalie Hagglund made a motion to approve Consent Agenda items 1-8, listed below. Al Schreiber seconded the motion; it was voted on and approved.

  1. Donations.
  2. Approval of the First Reading of New and Revised Instruction Policies, as listed (a-f):
  3. a. New Policy 2030 Service Animals in Schools
    b. New Policy 2101 Educational Opportunities for Military Children
    c. New Policy 2107 Reading Support in Kindergarten through Fourth Grade
    d. Revised Policy 2090 Program Evaluation
    e. Revised Policy 2106 Program Compliance
    f. Revised Policy 2121 Substance Abuse Program

  4. YMCA Pool Use Agreement for the 2016-17 School Year
  5. Interlocal Agreement with Sedro-Woolley School District for the Purchase of Dairy Products
  6. Award the 2016-17 Diesel Fuel Bid to Petroleum Trader Corporation
  7. Contract with Tiger Construction for Port Susan Middle School Kitchen Improvements
  8. Engineer and Consultant Selection for Stanwood High School Replacement and Other Projects; Authorization to Negotiate Contracts for Services.
  9. Personnel Consent Agenda

ITEMS BROUGHT UP BY BOARD MEMBERS
Roger Myers enjoyed the Stanwood-Camano Fair and appreciated Chris Lilley's plan proposal for Stanwood High School and other projects. He stated that the YMCA was going to open soon, which will be great for our swim teams. He also looks forward to the start of school September 1st.

Al Schreiber thanked Chris Lilley, also, and stated that his presentation was thorough and engaging. He also thanked the community for the additional resources in suicide prevention.

Natalie Hagglund, Julie Dean, and Ken Christoferson concurred with the other directors' statements and was excited to know that student learning and the Career and Technical Education program was considered to be very important.

Mr. Christoferson also was pleased to be able to go to the community to let them know that the tax rate would not increase and to go forward with the project is the right thing for kids.

Dr. Shumate reminded the board that their list of goals was to set the future direction for our district by providing alternative learning programs, all day kindergarten and to build a durable new high school. She looked forward to the upcoming year.

ADJOURNMENT
Director Christoferson adjourned the regular meeting at 6:33 PM.

STANWOOD-CAMANO SCHOOL DISTRICT
BOARD OF DIRECTORS

___________________________________________
President

___________________________________________
Vice President

___________________________________________
Director

___________________________________________
Director

___________________________________________
Director

Attest:

____________________________
Jean Shumate, Ed.D.
Secretary to the Board

_____________________________
Date of Approval