April 20, 2021 Regular Board Meeting Minutes

Stanwood-Camano School District #401
Administration & Resource Center Boardroom
26920 Pioneer Hwy, Stanwood, Washington  98292

April 20, 2021
REGULAR SCHOOL BOARD MEETING
MINUTES

CALL TO ORDER - 6:00 PM

Board President Natalie Hagglund called the meeting to order at 6:00 PM and announced the statutory waivers/suspensions of the Open Public Meeting Act (OPMA) cited in the Governor's Proclamation 20-28.15 have been extended, ..."until the termination of the state of emergency pursuant to RCW 43.06.210, or until rescinded, whichever occurs first" and the April 20, 2021 Regular Board Meeting is being held using the Zoom platform.

Under the new phasing approach used by the Governor's office, regions in Phase 3 have the option to hold meetings remotely or in-person in a limited capacity and provided there is strict adherence to all measures established by the Governor's guidance. To ensure the health and safety of all staff and community, the Stanwood-Camano School District is holding the April 20, 2021 meeting using the Zoom.  

Natalie Hagglund shared about public speaking opportunities on the agenda.

You are invited to a Zoom webinar.
When: Apr 20, 2021 06:00 PM Pacific Time (US and Canada)
Topic: Stanwood-Camano School District Regular Board Meeting

Please click the link below to join the webinar:
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ROLL CALL
Board Members Present: Al Schreiber, Charlotte Murry, Ken Christoferson, Miranda Evans, Natalie Hagglund
Student Advisors Present: Kiki Ruljancich, Andrew Norton

FLAG SALUTE

Natalie Hagglund led the Pledge of Allegiance.

APPROVAL OF AGENDA
Ken Christoferson moved to approve the April 20, 2021 Regular Board Meeting Agenda; seconded by Al Schreiber.

Aye: Al Schreiber, Charlotte Murry, Ken Christoferson, Miranda Evans, Natalie Hagglund

Passed - Unanimously

APPROVAL OF MINUTES

April 8, 2021 Special Meeting Minutes
Miranda Evans moved to approve the April 8, 2021 Special Meeting minutes; seconded by Charlotte Murry.

Aye: Al Schreiber, Charlotte Murry, Ken Christoferson, Miranda Evans, Natalie Hagglund

Passed - Unanimously

March 16, 2021 Regular Meeting Minutes
Al Schreiber moved to approve the March 16, 2021 Regular Meeting Minutes; seconded by Ken Christoferson.

Aye: Al Schreiber, Charlotte Murry, Ken Christoferson, Miranda Evans, Natalie Hagglund

Passed - Unanimously

March 16, 2021 Study Session Minutes
Charlotte Murry moved to approve the March 16, 2021 Study Session Minutes; seconded by Al Schreiber.

Aye: Al Schreiber, Charlotte Murry, Ken Christoferson, Miranda Evans, Natalie Hagglund

Passed - Unanimously

SUPERINTENDENT'S REPORT

1. Donations
Student Advisor Andrew Norton presented the donation.

2. April Enrollment Report - Steve Lidgard
Steve Lidgard, Executive Director of Business Services, reported April 2021 enrollment is 4,395.33 FTE (Full Time Equivalent) students, a drop of 6.42 FTE students from March. The average FTE is 4,416.27 - 219.73 below budget. Mr. Lidgard noted the next count is Monday May 3. Director Evans inquired about the 6.42 drop in students. Steve Lidgard will run a students in/out report and get back to the Board. 

3. March 2021 Financial Report - Steve Lidgard
Steve Lidgard presented the March 2021 Financial Report, highlighting the Executive Summary, Fund Balance, Debit Service Fund and Transportation Vehicle Fund. Mr. Lidgard also shared the annual state audit for 2019-20 has been completed with an expected publish date from the Auditor's office of April 22. Mr. Lidgard thanked Fiscal Supervisor Lisa Beckt and staff for their work on a successful audit.

4. Capital Projects Budget Update - Gary Platt, Capital Projects Chief Financial Officer, shared about four areas of capital projects budget tracking: bond expenditures, capital projects levy funds, funds from non-bond issue interest earnings, and bond administration. Detailed information was provided regarding capital projects revenue, ending fund balance, expenditures, and encumbered expenses. Liz Jamieson, Director of Capital Projects, and Mr. Platt reviewed, in detail, possible upcoming unencumbered expenses. Discussion followed.

5. Facilities Master Plan Report - Steve Lidgard, Gary Platt, Liz Jamieson
Steve Lidgard reported the district will be working in-house over the next year on developing a 10-year Capital Facilities Plan. The plan will include information on the condition of existing buildings, an assessment of programs needs, and a definition of future capital facilities goals. Liz Jamieson, Director of Capital Projects, reviewed a timeline and steps for gathering information to complete the plan.

6. 2022 Levy Report - Steve Lidgard and Liz Jamieson
Steve Lidgard provided a brief background on the 2018 Capital Projects and Technology Levy. He noted the last collection year for this levy is 2022. Mr. Lidgard reported that a preliminary survey of current capital project and technology needs has started, in preparation for Board action on a 2022, 4-year levy replacement ballot. Mr. Lidgard shared administrators and program managers have been surveyed for projects they would like considered and a citizens committee has been assembled. Liz Jamieson, Director of Capital Projects, presented the committee's draft list of potential projects. Mr. Lidgard noted the committee is not ready to make final recommendations but wanted to provide an update on their progress. Dan Johnston, Director of Technology, provided detailed information on current technology use by students and staff and spoke about future technology needs.

CONSENT AGENDA

Natalie Hagglund asked the board if there were any items they wished to pull and discuss and offered the public an opportunity to comment on items specific to the Consent Agenda. There being none, Director Hagglund asked for a motion to approve the Consent Agenda.

Miranda Evans moved to approve the Consent Agenda, items 1 through 6 as listed below; seconded by Charlotte Murry.

Aye: Al Schreiber, Charlotte Murry, Ken Christoferson, Miranda Evans, Natalie Hagglund

Passed - Unanimously

1. Approval of Interlocal Agreements for Special Education Services for the 2021-2022 School Year, a-b, as listed below

     a) Northwest Regional Learning Center
     b) Snohomish Discovery

That the Board approves the Interlocal Agreements for Special Education Services for the 2021-2022 School Year, a-b, as listed above, dated April 20, 2021. (RH)

2. Approval of the Memorandum of Understanding with Work Force Development Center for the Youth Apprenticeship Manufacturing Program, September 2021 through June 2022. That the Board approves the Memorandum of Understanding with Work Force Development Center for the Youth Apprenticeship Manufacturing Program, September 2021 through June 2022, dated April 20, 2021. (RS)

3. Approval of the Legal Services Cooperative Agreement with the Northwest Educational Service District 189, July 1, 2021 through June 30, 2022. That the Board approves the Legal Services Cooperative Agreement with the Northwest Educational Service District 189, July 1, 2021 through June 30, 2022, dated April 20, 2021. (SL)

4. Approval of the Assignment of Teachers Outside of Endorsed Area. That the Board approves the Assignment of Teachers Outside of Endorsed Area, dated April 20, 2021. (DJ)

5. Approval of the Personnel Consent Agenda. That the Board approves the Personnel Consent Agenda, including certificated/classified new hires, resignations, leave requests, retirements, and travel, dated April 20, 2021. (MS)

6. Approval of Bills and Payroll. That the Board approves the Bills and Payroll, dated April 20, 2021. (SL)

PUBLIC COMMENT

Citizens wishing to address the Board are asked to submit their request to speak two hours prior to the board meeting start time. Click on the link PUBLIC COMMENT or email chansen@stanwood.wednet.edu to submit your request; please include your comment topic. The Board President will call upon individuals who have requested to speak during the Public Comment section of the agenda. Individuals will state their name and address for the record and will be allowed three minutes to speak. If you are attending the zoom meeting via phone, please include the phone number you will be calling from in your email or Public Comment request so we can locate you in the attendee group and enable the speaking function.

Melissa Hutsell, Stanwood resident, expressed concern about the current hybrid model and health protocols. She described, in detail, her concerns including: cafeteria protocol, COVID screening for athletes, utilizing the stadium, student mental health, and serving students with special needs. Ms. Hutsell asked the School Board to advocate for students before the State Board of Education and other audiences to loosen standards and not implement standards that are stricter, and for returning students to school more than two days a week.

SCHOOL BOARD DISCUSSION
No items.

STUDENT ADVISOR REPORT

Andrew Norton, Stanwood High School, reported high students are attending school in person from 7:40 AM to 1:35 PM with the A-K group starting this week; he added that he has heard it has gone smoothly and students appreciate being back in school. He also reported the second season of athletics has started with testing happening; fans are allowed at some of the games; the library is open for 30 minutes after school and full day for students in school; there is an option for students to stay in virtual learning but they must attend the same hours; eighth through eleventh grade will be participating in ASB elections next week, with five position up for election; students are creating posters for the high school walls; and clubs are continuing. He shared the Skills USA Club created treats for the Senior Class Dessert Night.

Kiki Ruljanich, Lincoln Hill High School, reported most students are excited to be back in person; the time capsule has been closed in the new building; graduation is still planned for June 9 and depending on the COVID condition graduation will be either inside or outside in the courtyard; and, the leadership class helped out at the Stanwood-Camano Area Foundation breakfast last month.

ITEMS BROUGHT UP BY BOARD MEMBERS

Al Schreiber thanked staff for their work on putting together tonight’s reports.

Charlotte Murry shared she appreciates the effort that has gone into facilities planning for growth and expansion. Director Murry thanked staff for their work on the audit, adding she participated in the exit conference where it was shared the district’s consistent marks are not something auditors normally see across other districts.

Ken Christoferson expressed appreciation to staff for their reports and planning and added he, too, participated in the exit conference. He shared that the district's history has made clean audits somewhat of an expectation and recognized they do not come without a lot of effort by everyone in the district, adding this should be celebrated.  Director Christoferson thanked Melissa Hutsell for her comments, adding it takes courage to step up and voice concerns. He reflected on the anguish board members and district staff have experienced when faced with these challenges and shared they will continue to seek solutions.

Miranda Evans echoed earlier board comments, adding she appreciates the report on Capital Projects as well as the progress toward making sure the district has a plan for the future. Director Evans acknowledged a lot of work and effort goes into this kind of planning and expressed her appreciation. Director Evans thanked the student advisors for their reports, adding she misses seeing them in person but appreciates the opportunity to hear their perspectives on what is happening in schools.

Jean Shumate shared is was nice to start this week with students in all schools at least two days a week and added she looks forward to the future and hopefully bringing everyone back five days. Dr. Shumate noted she doesn’t see that happening this school year but is hopeful for the fall, acknowledging guidance will influence that plan. Dr. Shumate thanked staff for the planning that is taking place now which will help the incoming superintendent. Dr. Shumate shared student advisors will run the second board meeting in May as it is their last board meeting. In closing, Dr. Shumate thanked everyone for their support, adding there have been tough decisions to make regarding the model for bringing students back and decisions are made based on the safety of students and staff.

Natalie Hagglund shared about board member participation in Employee of the Month recognitions for classified staff Sherri Webb and certificated staff Colleen Knutzen and congratulated both employees. Director Hagglund thanked everyone for their reports and then shared a quote from Brene Brown, “This pandemic experience is a massive experiment in collective vulnerability. We can be our worst selves when we are afraid, or our very best, bravest selves. In the context of fear and vulnerability, there is often very little in between because when we are uncertain and afraid, our default is self-protection. We don’t have to be scary when we are scared. Let’s choose to be awkward, brave, kind and let’s choose each other.”

ADJOURN

Board President Hagglund adjourned the meeting at 7:20 PM.

STANWOOD-CAMANO SCHOOL DISTRICT

BOARD OF DIRECTORS


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President


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Vice President


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Director


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Director   


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Director                                                                                                                             

Attest:

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Jean Shumate, Ed.D.

Secretary to the Board