March 16, 2021 Regular Meeting and Study Session

Stanwood-Camano School District #401
REGULAR SCHOOL BOARD MEETING AND STUDY SESSION
Administration & Resource Center Boardroom
26920 Pioneer Hwy, Stanwood, Washington  98292

March 16, 2021

REGULAR MEETING
MINUTES
(Study Session minutes below)

CALL TO ORDER

Board President Natalie Hagglund called the meeting to order at 6:00 PM and announced the statutory waivers/suspensions of the Open Public Meeting Act (OPMA) cited in the Governor's Proclamation 20-28.15 have been extended, ..."until the termination of the state of emergency pursuant to RCW 43.06.210, or until rescinded, whichever occurs first." Therefore, the March 16, 2021 Regular Board Meeting will be held using the Zoom platform.

Under the new phasing approach used by the Governor's office, regions in Phase 2 have the option to hold meetings remotely or in-person at 25% capacity provided there is strict adherence to all measures established by the Governor's guidance. To ensure the health and safety of all staff and community, the Stanwood-Camano School District is holding the March 16, 2021 meeting using the Zoom.  

President Hagglund shared about public speaking opportunities on the agenda.

You are invited to a Zoom webinar.
When: Mar 16, 2021 06:00 PM Pacific Time (US and Canada)
Topic: Stanwood-Camano S.D. Regular Board Meeting

Please click the link below to join the webinar:
https://us02web.zoom.us/j/82869896633
Or iPhone one-tap :
US: +12532158782,,82869896633# or +16699006833,,82869896633#
Or Telephone:
Dial(for higher quality, dial a number based on your current location):
US: +1 253 215 8782 or +1 669 900 6833 or +1 346 248 7799 or +1 312 626 6799 or +1 646 876 9923 or +1 301 715 8592
Webinar ID: 828 6989 6633
International numbers available: https://us02web.zoom.us/u/ksZRIi3zI


ROLL CALL
Board Members Present: Al Schreiber, Charlotte Murry, Ken Christoferson, Miranda Evans, Natalie Hagglund
Student Advisors Present: Kiki Ruljancich, Andrew Norton

FLAG SALUTE

Natalie Hagglund led the Pledge of Allegiance.

APPROVAL OF AGENDA

Al Schreiber moved to approve the Agenda for the March 16, 2021 Regular Meeting; seconded by Miranda Evans.

Aye: Al Schreiber, Charlotte Murry, Ken Christoferson, Miranda Evans, Natalie Hagglund

Passed - Unanimously

APPROVAL OF MINUTES
March 2, 2021 Regular Meeting Minutes

Charlotte Murry moved to approve the Minutes for the March 2, 2021 Regular Meeting; seconded by Miranda Evans.

Aye: Al Schreiber, Charlotte Murry, Ken Christoferson, Miranda Evans, Natalie Hagglund

 Passed - Unanimously

 March 2, 2021 Study Session Minutes

Ken Christoferson moved to approve the Minutes for the March 2, 2021 Study Session; seconded by Al Schreiber.

Aye: Al Schreiber, Charlotte Murry, Ken Christoferson, Miranda Evans, Natalie Hagglund

 Passed - Unanimously

SUPERINTENDENT'S REPORT
1. Donations

Student Advisor Kiki Ruljancich presented the donation.

2. February 2021 Financial Report - Steve Lidgard

Steve Lidgard, Executive Director of Business Services, presented the February 2021 Financial Report. The Executive Summary, Fund Balance, Object Summary, and the General Fund and Capital Projects budget status reports were reviewed. Mr. Lidgard noted a detailed report on the Capital Projects Fund will be provided at the April meeting.

3. Secondary Early Withdrawal Report - Lloy Schaaf

Dr. Lloy Schaaf, Assistant Superintendent of Teaching and Learning, provided the board with data on secondary withdrawals prior to graduation for September 2020-March 2021. Data on confirmed and unconfirmed (records request has not been received or the student/family cannot be reached) withdrawals was reviewed. Dr. Schaaf also highlighted information that could be found on the following individual school reports.

4. Building Geographic Attendance Areas Annual Review - Steve Lidgard

Steve Lidgard, Executive Director of Business Services, reported on Building Geographic Attendance Areas. Mr. Lidgard noted the pandemic will continue to present challenges as enrollment and building attendance is projected for 2021-2022. Mr. Lidgard shared enrollment projections will be based on a traditional model of in-person attendance, for now, and kindergarten registration will be closely monitored.  He added the consensus regarding 2021-2022 kindergarten enrollment among districts, the Office of Superintendent of Public Instruction, and Educational Services districts is there will be an increase based on parents keeping their children home during 2020-2021 due to the pandemic. Mr. Lidgard's report also included detailed information on a survey of Saratoga parents to determine how many students may be returning to their neighborhood schools, on middle school building attendance, and on monitoring the number of students transferring back into the district after leaving in 2020-2021. Mr. Lidgard projected that at this time there is no need to change attendance areas for buildings and shared the district is budgeting for approximately 4,400 FTE (Full Time Equivalent) students; 200 FTE less than budgeted for this school year. He noted March 2021 enrollment is 4,401 FTE.

CONSENT AGENDA

Natalie Hagglund asked the board if there were any items they wanted to pull and discuss and offered the public an opportunity to comment specific to the Consent Agenda. There being none, Director Hagglund asked for a motion to approve the Consent Agenda, items 1 through 10 as listed below.

Al Schreiber moved to approve the Consent Agenda, items 1 through 10; seconded by Miranda Evans.

Aye: Al Schreiber, Charlotte Murry, Ken Christoferson, Miranda Evans, Natalie Hagglund

Passed - Unanimously

1. Approval of Donations. That the Board approves the Donations, dated March 16, 2021.

2. Approval of the Second Reading of Revised Policy 6220 Bid or Request for Proposal Requirements. That the Board approves the Second Reading of Revised Policy 6220 Bid or Request for Proposal Requirements, dated March 16, 2021. (SL)

3. Approval of the Interlocal Agreement with Walla Walla Community College for the Running Start Program. That the Board approves the Interlocal Agreement with Walla Walla Community College for the Running Start Program, dated March 16, 2021. (LS)

4. Approval of the Extension of the Memorandum of Understanding with the Arlington School District and Stillaguamish Tribe of Indians to work collaboratively in the administration of COVID-19 vaccinations. That the Board approves the Extension of the Memorandum of Understanding with the Arlington School District and Stillaguamish Tribe of Indians to work collaboratively in the administration of COVID-19 vaccinations, dated March 16, 2021. (SL)

5. Approval of the Stanwood High School Draft Change Order No. 44 to the Contract with Cornerstone General Contractors, Incorporated. That the Board approves the Stanwood High School Draft Change Order No. 44 to the Contract with Cornerstone General Contractors, dated March 16, 2021. (SL)

6. Approval of the 2021 Asset Preservation Program Annual Facility Report. That the Board approves the Asset Preservation Program Annual Facility Report, dated March 16, 2021. (GP)

7. Approval of the Lease Agreements for two copiers at Elger Bay Elementary. That the Board approves the Lease Agreements for two copiers at Elger Bay Elementary, dated March 16, 2021. (SL)

8. Approval of the COVID-19 Testing Services Agreement with Seattle Children's Hospital. That the Board approves the COVID-19 Testing Services Agreement with Seattle Children's Hospital, dated March 16, 2021.

9. Approval of Personnel Consent Agenda. That the Board approves the Personnel Consent Agenda, including certificated/classified new hires, resignations, leave requests, retirements, and travel, dated March 16, 2021. (MS) 

10. Approval of Bills and Payroll.  That the Board approves the Bills and Payroll, dated March 16, 2021. (SL)

PUBLIC COMMENT

Citizens wishing to address the Board are asked to submit their request to speak two hours prior to the board meeting start time. Click on the link PUBLIC COMMENT or email chansen@stanwood.wednet.edu to submit your request; please include your comment topic. The Board President will call upon individuals who have requested to speak during the Public Comment section of the agenda. Individuals will state their name and address for the record and will be allowed three minutes to speak. If you are attending the zoom meeting via phone, please include the phone number you will be calling from in your email or Public Comment request so we can locate you in the attendee group and enable the speaking function.

No public comment requests were submitted.

STUDENT ADVISORS REPORT

Andrew Norton, Stanwood High School, reported that return to in-person has gone smoothly and students are happy; the library is open for all students; sports are open and competitions are virtual on WESCO, online classes are taking place as usual; ASB handed out gift bags on Monday to students as they left school; clubs are continuing as usual and competitions are ramping up; preparations are moving forward for the high school talent show; directional posters to help students were created and posted by the ASB; and, he shared that he and other school district student advisors met virtually with Governor Inslee to talk about the return to buildings. He added Governor Inslee sends his  appreciation to the Board for their work on returning students to in-person learning.

Kiki Ruljanich reported Lincoln Hill High students have volunteered to help the Stanwood-Camano Area Foundation with their drive-through philanthropy breakfast event on March 26 and the high school plans to host connection activity days for students after school at least once a month to encourage students to reconnect with their school. Health protocols will be followed.

ITEMS BROUGHT UP BY BOARD MEMBERS

Al Schreiber expressed appreciation and congratulations to Ryan Ovenell and others who have stepped up to fill recent openings in the district and added he looks forward to Northwest Leadership Associate’s study session report.

Charlotte Murry thanked everyone who reported, adding the data gave her a better understanding of withdrawals and building attendance. Director Murry shared she is grateful for those who participated in the superintendent search survey and focus groups so their voices could be heard and commented she is pleased Andrew was able to meet with the Governor.

Ken Christoferson commented it is great to have the high school open and to hear students are happy to be in their new building; he reflected on asking voters for their support while having no idea at the time that things would start out the way they did. He applauded the good things that are happening, adding they are result of good planning and cautiously moving forward and thanked everyone for their efforts. Additional comments included WESCO’s recent determination about home fans and looking forward to receiving additional details from Tom Wilfong, and looking forward to having in-person meetings as we move into the next phase.

Miranda Evans thanked everyone who participated in the superintendent search online survey and focus groups and shared she looks forward to a good discussion at the study session. Director Evans shared about Elger Bay Elementary’s recent playground grand-opening, adding she is happy to see it being used and that we are celebrating good things that are happening, in spite of challenges still ahead.

Jean Shumate provided Lloy Schaaf an opportunity to answer Director Evans’ earlier question regarding Lincoln Hill High School data on the withdrawal report. Dr. Shumate congratulated Dan Johnston and Ryan Ovenell on their recent moves to Executive Director of Teaching and Learning and Executive Director of Assessment, Technology and HR Certificated staff, respectively. Dr. Shumate thanked those who reported tonight.

Natalie Hagglund announced there would be break after adjourning the regular meeting and before calling the study session to order. Director Hagglund thanked everyone for attending the meeting and shared a quote from Magic Johnson, “All kids need is a little help, a little hope and somebody who believes in them.”

ADJOURN

Natalie Hagglund adjourned the regular meeting at 6:39 PM.

STANWOOD-CAMANO SCHOOL DISTRICT

BOARD OF DIRECTORS


_________________________________________

President


_________________________________________

Vice President


_________________________________________

Director


_________________________________________ 
Director   


_________________________________________ 
Director                                                                                                                             

Attest:

____________________________

Jean Shumate, Ed.D.

Secretary to the Board 

 

Stanwood-Camano School District #401
STUDY SESSION
Administration & Resource Center Boardroom
26920 Pioneer Hwy, Stanwood, Washington  98292

March 16, 2021

MINUTES

CALL TO ORDER

At 7:00 PM, Board President Natalie Hagglund called the Study Session to order.

The statutory waivers/suspensions of the Open Public Meeting Act (OPMA) cited in the Governor's Proclamation 20-28.15 have been extended, ..."until the termination of the state of emergency pursuant to RCW 43.06.210, or until rescinded, whichever occurs first." Therefore, the March 16, 2021 Study Session will be held using the Zoom platform.

Under the new phasing approach used by the Governor's office, regions in Phase 2 have the option to hold meetings remotely or in-person at 25% capacity provided there is strict adherence to all measures established by the Governor's guidance. To ensure the health and safety of all staff and community, the Stanwood-Camano School District is holding the March 16, 2021 study session using the Zoom platform.  

You are invited to a Zoom webinar.
When: Mar 16, 2021 06:00 PM Pacific Time (US and Canada)
Topic: Stanwood-Camano S.D. Study Session

Please click the link below to join the webinar:
https://us02web.zoom.us/j/82869896633
Or iPhone one-tap :
US: +12532158782,,82869896633# or +16699006833,,82869896633#
Or Telephone:
Dial(for higher quality, dial a number based on your current location):
US: +1 253 215 8782 or +1 669 900 6833 or +1 346 248 7799 or +1 312 626 6799 or +1 646 876 9923 or +1 301 715 8592
Webinar ID: 828 6989 6633
International numbers available: https://us02web.zoom.us/u/ksZRIi3zI

 

SCHOOL BOARD DISCUSSION

1) Focus Group Report to the Board - Northwest Leadership Associates

Wayne Robertson of Northwest Leadership Associates reviewed focus group feedback. Feedback was divided into three categories: district celebrations, district challenges, and attributes of a new superintendent. Discussion followed. The draft superintendent brochure was reviewed and the board came to a consensus that the brochure was ready for publishing.

ADJOURN

Natalie Hagglund adjourned the study session at 7:55 PM.

STANWOOD-CAMANO SCHOOL DISTRICT

BOARD OF DIRECTORS


_________________________________________

President


_________________________________________

Vice President


_________________________________________

Director


_________________________________________ 
Director   


_________________________________________ 
Director                                                                                                                             

Attest:

____________________________

Jean Shumate, Ed.D.

Secretary to the Board