November 3, 2020 Regular Meeting Minutes

Stanwood-Camano School District #401
REGULAR SCHOOL BOARD MEETING
Administration & Resource Center Boardroom
26920 Pioneer Hwy, Stanwood, Washington  98292

November 3, 2020

MINUTES

CALL TO ORDER 

President Natalie Hagglund called the meeting to order at 1:00 PM. President Hagglund announced he statutory waivers/suspensions of the Open Public Meeting Act (OPMA) cited in the Governor's Proclamation 20-28.11 have been extended, including that boards conduct meetings remotely and not in person, therefore, the November 3, 2020 Regular Board Meeting is being held using the Zoom platform.

President Hagglund noted voting will be taken by oral roll call and reviewed opportunities for public comment within the agenda.

You are invited to a Zoom webinar.
When: Nov 3, 2020 01:00 PM Pacific Time (US and Canada)
Topic: November 3, 2020 Stanwood-Camano School District Regular Board Meeting

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ROLL CALL
Board members present: Natalie Hagglund, Ken Christoferson, Charlotte Murry, Miranda Evans, Al Schreiber

FLAG SALUTE
Natalie Hagglund led the Pledge of Allegiance 

 APPROVAL OF AGENDA
Al Schreiber moved to approve the Agenda for the November 3, 2020 Regular Board Meeting; seconded by Miranda Evans.

 Aye: Al Schreiber, Charlotte Murry, Ken Christoferson, Miranda Evans, Natalie Hagglund

 Passed - Unanimously

 APPROVAL OF MINUTES
October 20, 2020 Study Session and Regular Meeting Minutes

Charlotte Murry moved to approve the Minutes for the October 20, 2020 Study Session; seconded by Miranda Evans. 

Aye: Al Schreiber, Charlotte Murry, Ken Christoferson, Miranda Evans, Natalie Hagglund

Passed - Unanimously

Ken Christoferson moved to approve the Minutes for the October 20, 2020 Regular Board Meeting; seconded by Al Schreiber. 

Aye: Al Schreiber, Charlotte Murry, Ken Christoferson, Miranda Evans, Natalie Hagglund

Passed - Unanimously

SUPERINTENDENT'S REPORT

1. Donations
Donations were presented by Ken Christoferson.

2. Recognition - 2020-21 National ESEA (Elementary and Secondary Education Act) Distinguished School Award - Twin City Elementary, National Recipient for Washington

Dr. Lloy Schaaf, Assistant Superintendent of Teaching and Learning, read a letter from the Office of Superintendent of Public Instruction (OSPI) announcing Twin City Elementary as the recipient of the 2020-21 National ESEA (Elementary and Secondary Education Act) Distinguished School Award, National Recipient for Washington State. Dr. Schaaf introduced Principal Jennifer Allen who expressed appreciation for the honor and thanked her staff for their work toward this achievement. Principal Allen was congratulated and thanked by all.

3. Technology Update (Distance Learning) - Dan Johnston

Dan Johnston, Director of Assessment and Technology provided a technology update, highlighting Chromebook and hotspot distribution, technology platforms in support of student learning, and additional equipment purchased in support of pre-schoolers and teachers in the hybrid model.

4. Special Services Update - Robert Hascall

Robert Hascall, Director of Special Services, reported on services in place for special needs students, highlighting self-contained programs, resources, health services, McKinney-Vento and Foster Youth, and Section 504. Mr. Hascall summarized the overall successes and challenges of this year's reopening. 

5. Capital Projects Update - Gary Platt and Liz Jamieson
 

Liz Jamieson reviewed the progress to-date on the new Stanwood High School and shared current photos of Church Creek Campus and the Maintenance and Technology Center. Discussion followed.

6. Enrollment - Steve Lidgard

Steve Lidgard, Executive Director of Business Services presented November 2020 enrollment. Full Time Equivalent (FTE) for November is 4442.25, an increase over October of 11.54 FTE. Mr. Lidgard noted 4432.37 as the actual average, which is 203.63 students under budget for the year.

CONSENT AGENDA
Natalie Hagglund called for any public comment on the Consent Agenda. There was no public comment. No items were pulled for Board discussion. 

Al Schreiber moved to approve the Consent Agenda for November 3, 2020; seconded by Charlotte Murry.

Aye: Al Schreiber, Charlotte Murry, Ken Christoferson, Miranda Evans, Natalie Hagglund

Passed - Unanimously

1. Approval of Donations. That the Board approves the Donations, dated November 3, 2020. (SL)

2. Approval of the Agreement with Island County for Collaboration on Behavioral Health Services. That the Board approves the Agreement with Island County for Collaboration on Behavioral Health Services, dated November 3, 2020. (LS)

3. Approval of the Memorandum of Understanding with Therapeutic Health Services for student health services. That the Board approves the Memorandum of Understanding with Therapeutic Health Services for student health services, dated November 3, 2020. (LS)

4. Approval of the Agreement with The Partners Group, LTD., for Employee Benefit Plan Consulting Services. That the Board approves the Agreement with The Partners Group, LTD., for Employee Benefit Plan Consulting Services, dated November 3, 2020. (MS)

5. Approval to Purchase One (1) 14-passenger District Bus. That the Board approves the Purchase of One (1) 14-passenger District Bus, dated November 3, 2020. (SL)

6. Approval of the Memorandum of Agreement with the Stanwood-Camano Education Association related to Leave of Absence during the 2020-2021 School Year. That the Board approves the Memorandum of Agreement with the Stanwood-Camano Education Association related to Leave of Absence during the 2020-2021 School Year, dated November 3, 2020. (DJ)

7. Approval of the Memorandum of Agreement with the Stanwood-Camano Education Association regarding Substitute Teacher Compensation during the 2020-2021 School Year. That the Board approves the Memorandum of Agreement with the Stanwood-Camano Education Association regarding Substitute Teacher Compensation during the 2020-2021 School Year, dated November 3, 2020. (DJ)

8. Approval of the Memorandum of Understanding with the Stanwood-Camano Education Association regarding Evaluations as Impacted by COVID-19. That the Board approves the Memorandum of Understanding with the Stanwood-Camano Education Association regarding Evaluations as Impacted by COVID-19, dated November 3, 2020. (DJ)

9. Approval of the Memorandum of Agreement with the Stanwood-Camano Education Association related to moving pay for transition into the new Stanwood High School and Church Creek Campus. That the Board approves the Memorandum of Agreement with the Stanwood-Camano Education Association related to moving pay for transition into the new Stanwood High School and Church Creek Campus, dated November 3, 2020. (DJ)

10. Approval of the Purchase of Surveillance Equipment for installation of a surveillance system at Cedarhome Elementary, Twin City Elementary, Utsalady Elementary, and Elger Bay Elementary. That the Board approves the Purchase of Surveillance Equipment for installation of a surveillance system at Cedarhome Elementary, Twin City Elementary, Utsalady Elementary, and Elger Bay Elementary.  

11. Approval of Personnel Consent Agenda That the Board approves the Personnel Consent Agenda, including certificated/classified new hires, resignations, leave requests, retirements, and travel, dated November 3, 2020. (MS) 

PUBLIC COMMENT

Citizens wishing to address the Board are asked to submit their request to speak two hours prior to the board meeting start time. Click on the link PUBLIC COMMENT or email chansen@stanwood.wednet.edu to submit your request; please include your comment topic. The Board President will call upon individuals who have requested to speak during the Public Comment section of the agenda. Individuals will state their name and address for the record and will be allowed three minutes to speak. If you are attending the zoom meeting via phone, please include the phone number you will be calling from in your email or Public Commentrequest so we can locate you in the attendee group and enable the speaking function.
There was no public comment.

ITEMS BROUGHT UP BY BOARD MEMBERS

Al Schreiber shared he is excited to learn about the Twin City Elementary award and congratulated Jennifer Allen; he thanked Capital Projects and Business Office staff for their work on projects and construction; he expressed appreciation to Dan Johnston for technology supports in place and to Ryan Ovenell and staff for work on alternative programs; he shared he looks forward to finishing up the high school and he thanked Mark Carter for all he doing to keep everyone safe. 

Charlotte Murry added she, too, is excited about Twin City Elementary's award, adding it says a lot about Twin City Elementary's staff and what they have accomplished. Director Murry shared she was pleased to see the agreement with Island County on the Consent Agenda for behavioral health services assistance; she shared she enjoyed the update on all of the construction projects and commended staff for doing a great job budgeting and staying on track in spite of COVID, and added she looks forward to seeing high school students in their new building.

Ken Christoferson commended Twin City Elementary for their recognition, adding they have an outstanding program and it is nice to see them recognized. Director Christoferson commented he appreciates the reports received; including the update on construction projects that are wrapping up, on programs the district is providing, and the how staff is addressing issues facing the community; he expressed appreciation for the work staff is doing to address these issues and thanked all involved for their efforts. 

Miranda Evans congratulated Twin City Elementary on their award and the monetary amount that goes with it. Director Evans thanked Robert Hascall and staff for looking out for the district's special population and ensuring the district is doing all that it can to accommodate these students. She shared appreciation for the update on the new schools, adding she looks forward to the time when they can be used to their full potential.  

Superintendent Shumate congratulated Jennifer Allen, adding Twin City Elementary has an amazing staff and that it has lot to do with Jennifer Allen's leadership.

Dr. Shumate opened a discussion regarding policy first readings and a possible change to the agenda structure. Director Hagglund shared about information received indicating policy first readings are not intended to be voted on; therefore, they don't necessarily belong on the Consent Agenda. Discussion ensued about looking at ways to structure the agenda differently to reflect that change. Director Hagglund noted input is being sought from the Washington State School Directors Association (WSSDA) and when received will be shared. Director Hagglund will look into the formal process for changing the agenda structure prior to the next meeting.

Natalie Hagglund shared a quote from Booker T. Washington, "Excellence is to do a common thing in an uncommon way." Director Hagglund reflected on the work being done to figure out how to do things in an uncommon way and added she is proud of the district and what everyone is doing to problem solve and continue to show grace to each other. Director Hagglund shared a quote from a Kindergarten teacher, "Do your best and leave the rest." 

ADJOURN
Natalie Hagglund adjourned the meeting at 2:13 PM

Stanwood-Camano School District
Board of Directors

_____________________________
President

  _____________________________
Vice President

  _____________________________
Director

  _____________________________
Director

  _____________________________
Director

Attest:

_______________________________
Jean Shumate, Ed.D.
Secretary to the Board