August 4, 2020 Regular Meeting Minutes

Stanwood-Camano School District #401
REGULAR SCHOOL BOARD MEETING
Administration & Resource Center
26920 Pioneer Highway, Stanwood, Washington, 98292

AUGUST 4, 2020 - 1:00 PM
MINUTES

CALL TO ORDER

Natalie Hagglund called the meeting to order at 1:00 PM and announced the statutory waivers/suspensions of the Open Public Meeting Act (OPMA) have been extended by the Governor, as cited in Proclamation 20-28.8, including that boards conduct meetings remotely and not in-person; therefore, the August 4, 2020 Regular Board Meeting is being held using the Zoom platform.

When: Aug 4, 2020 01:00 PM Pacific Time (US and Canada)
Topic: August 4, 2020 Stanwood-Camano School District Regular Meeting

Please click the link below to join the webinar:
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PUBLIC COMMENT

Public comment may be be submitted in writing by clicking on the Public Comment link or by email or U.S. Mail.  If you hand carry your comments to the Administration & Resource Center office, please use the drop box outside of the main entrance as the building is closed. Your written comments will be shared with the Board and a response, if appropriate, will be provided by the Administration.

Email to:
Christine Hansen
Secretary to the Superintendent
chansen@stanwood.wednet.edu

U.S. Mail:
Stanwood-Camano School District
Board of Directors
26920 Pioneer Hwy
Stanwood, WA  98292

Drop Box:
Administration & Resource Center
26920 Pioneer Hwy
Stanwood, WA 98292

ROLL CALL

FLAG SALUTE 

Natalie Hagglund announced voting will be taken by oral roll call.

APPROVAL OF AGENDA
Al Schreiber motioned to approve the Agenda for the August 4, 2020 Regular Board meeting. Charlotte Murry seconded the motion.

Aye: Al Schreiber; Aye, Charlotte Murry; Aye, Ken Christoferson; Aye, Miranda Evans; Aye, Natalie Hagglund.

Passed - Unanimously

APPROVAL OF MINUTES
July 7, 2020 Regular Board Meeting Minutes
Ken Christoferson motioned to approve the Minutes for the July 7, 2020 Regular Board meeting. Miranda Evans seconded the motion.

Aye: Al Schreiber; Aye, Charlotte Murry; Aye, Ken Christoferson; Aye, Miranda Evans; Aye, Natalie Hagglund.

Passed - Unanimously

July 29, 2020 Study Session Minutes
Miranda Evans motioned to approve the Minutes for the July 29, 2020 Study Session.
Al Schreiber seconded the motion.

Aye: Al Schreiber; Aye, Charlotte Murry; Aye, Ken Christoferson; Aye, Miranda Evans; Aye, Natalie Hagglund.

Passed - Unanimously

SUPERINTENDENT'S REPORT
1. Reopening Schools Plan - Jean Shumate, Lloy Schaaf, Maurene Stanton, Steve Lidgard, Dan Johnston, Mark Carter, Lisa Orton, Don Vennetti, Kevin Cruse, Samantha MacDonald and Mary Hoffman

Dr. Lloy Schaaf, Assistant Superintendent of Teaching and Learning, Maurene Stanton, Executive Director of Human Resources (Classified) and Dan Johnston, Executive Director of Human Resources (Certificated) and Director of Technology presented information on the Statutory Education Requirements area of the OSPI Reopening Plan template. They walked the Board through the district’s work to meet required reopening plans on:

  • establishing the school year calendar to meet the required instructional days and hours,
  • what a typical weekly schedule looks like at the elementary and secondary level,
  • plans for taking daily attendance,
  • identified learning standards across grade levels,
  • grading policies for all grades,
  • supports for students who received incompletes,
  • summer learning opportunities provided for students who needed additional support,
  • the process for universal screening (social emotional/academic),
  • family and community engagement strategies to reach non-English speaking families,
  • enhanced technology supports for reopening and accommodating students,
  • professional development for teachers to prepare for instruction; and,
  • learning management systems the district will be using with students.

Superintendent Shumate facilitated the Operations presentation for the Mandatory Health Requirements area of the reopening plan. District nurses Sam MacDonald and Mary Hoffman reviewed in detail plans for health screening; Director of Student Services and Safety, Mark Carter, presented information on Safety/PPE supplies that have been ordered for buildings, students and staff; Steve Lidgard, Executive Director of Business Services, presented the logistics of providing meals to students (Food Service); Lisa Orton, Transportation Director, reviewed safety protocols that will be in place for transporting students; and Kevin Cruse, Maintenance Manager, reviewed cleaning, disinfecting and ventilation plans for schools.

RECESS
At 2:38 PM, Natalie Hagglund announced the meeting would recess for a five-minute break.

RECONVENE
AT 2:43 PM, Natalie Hagglund reconvened the regular meeting.

2. June 2020 Financial Report - Steve Lidgard

Steve Lidgard, Executive Director of Business Services, presented the June Financial Report, highlighting the Executive Summary, Fund Balance (General Fund), Object Summary (Salaries and Benefits), and the Budget Status sections of the report.

3. Budget Update - Steve Lidgard

Steve Lidgard presented the Budget and Excess Levy Summary for Fiscal Year 2020-21. Total Revenues and Expenditures for the General Fund and 2021 Levy amounts were discussed.

 CONSENT AGENDA
Al Schreiber motioned to approve Consent Agenda items 1 through 18 for the August 4, 2020 Regular Board meeting. Charlotte Murry seconded the motion.

Aye: Al Schreiber; Aye, Charlotte Murry; Aye, Ken Christoferson; Aye, Miranda Evans; Aye, Natalie Hagglund.

Passed - Unanimously

 1. Approval of the First Reading of Revised Policy 2004 Accountability Goals. That the Board approves the First Reading of Revised Policy 2004 Accountability Goals, dated August 4, 2020. (LS)

2.  Approval of the First Reading of New Policy 6106 Allowable Costs for Federal Programs. That the Board approve the First Reading of New Policy 6106 Allowable Costs for Federal Programs, dated August 4, 2020. (SL)

3. Approval of the Second Reading of Revised Policy 4010 Staff Communications Responsibility, Websites and Social Media. That the Board approves the Second Reading of Revised Policy 4010 Staff Communications Responsibility, Websites and Social Media, dated August 4, 2020. (MS)

4. Approval of the Interlocal Agreement with the Northwest Educational Service District 189 for the Science Materials Center Cooperative. That the Board approves the Interlocal Agreement with the Northwest Educational Service District 189 for the Science Materials Center Cooperative, dated August 4, 2020. (LS)

5. Approval of the Interlocal Agreement with the Northwest Educational Service District 189 for the English Language Learner Cooperative. That the Board approves the Interlocal Agreement with the Northwest Educational Service District 189 for the English Language Learner Cooperative, dated August 4, 2020. (LS)

6. Approval of the Student Fee Schedule and the Food Service Price Schedule for 2020-2021. That the Board approves the Student Fee Schedule and the Food Service Price Schedule for 2020-2021, dated August 4, 2020. (SL)

7. Approval of the Air Quality Clean Diesel Program Agreement with the State of Washington Department of Ecology. That the Board approves the Air Quality Clean Diesel Program Agreement with the State of Washington Department of Ecology, dated August 4, 2020. (SL)

8. Approval of the Letter of Agreement with the Public School Employees of Stanwood-Camanofor one additional holiday for Custodial, Technology, Maintenance and Mechanics staff in recognition of work done to mitigate the impacts of COVID -19 on students, staff, and facilities. that the Board approves the Letter of Agreement with Public School Employees of Stanwood-Camano for one additional holiday for Custodial, Technology, Maintenance and Mechanics staff in recognition of work done to mitigate the impacts of COVID -19 on students, staff, and facilities, dated August 4, 2020. (MS)

9. Approval of the Letter of Agreement with the Public School Employees of Stanwood-Camanofor additional clarification to satisfy legal requirements of Engrossed Senate Bill 6229. That the Board approves the Letter of Agreement with the Public School Employees of Stanwood-Camano for additional clarification to satisfy legal requirements of Engrossed Senate Bill 6229, dated August 4, 2020. (MS)

10. Approval of the Contract with Character Strong for Curriculum and Professional Development to teach Social Emotional Learning and Character Development. That the Board approves the Contract with Character Strong for Curriculum and Professional Development to teach Social Emotional Learning and Character Development, dated August 4, 2020. (MS)

11. Approval of the Collective Bargaining Agreement with the Public School Employees (PSE) of Stanwood-Camano, September 1, 2020 through August 31, 2023. That the Board approves the Collective Bargaining Agreement with the Public School Employees (PSE) of Stanwood-Camano, September 1, 2020 through August 31, 2023, dated August 4, 2020. (MS)

12. Approval of the Stanwood Camano Public School Employees Hourly Wage Schedule for 2020-2021 and 2021-2022. That the Board approves the Stanwood Camano Public School Employees Hourly Wage Schedule for 2020-2021 and 2021-2022, dated August 4, 2020. (MS)

13. Approval of the Stanwood-Camano School District Administrators Salary Schedule for 2020-2021. That the Board approves the Stanwood-Camano School District Administrators Salary Schedule for 2020-2021, dated August 4, 2020. (MS)

14. Approval of the Stanwood-Camano School District Building Administrative Salary Schedule for 2020-2021. That the Board approves the Stanwood-Camano School District Building Administrative Salary Schedule for 2020-2021, dated August 4, 2020. (MS)

15. Approval of the Stanwood-Camano School District Non-Represented Salary Matrix for 2020-2021. That the Board approves the Stanwood-Camano School District Non-Represented Salary Matrix for 2020-2021, dated August 4, 2020. (MS)

16. Approval of the Expenditure of Capital Project Fund Resources for the Bidding and Construction of the Transition Program Facility Improvements. That the Board approves the Expenditure of Capital Project Fund Resources for the Bidding and Construction of the Transition Program Facility Improvements, dated August 4, 2020. (GP)

17.  Approval of the Personnel Consent Agenda. That the Board approves the Personnel Consent Agenda, including certificated and classified new hires, resignations, leave requests, and travel, dated August 4, 2020. (MS)

18. Approval of Bills and Payroll. That the Board approves the Bills and Payroll, dated August 4, 2020. (SL)

ITEMS BROUGHT UP BY BOARD MEMBERS

Al Schreiber expressed appreciation to everyone for their work during this difficult time.

Charlotte Murry thanked everyone for their work to develop a reopening plan that is in the best interest of safety for all and thanked Steve Lidgard and staff for their work to find a balance in the budget that maintains the flexibility needed going forward.

Ken Christoferson extended compliments to staff for their work on developing the reopening plan and expressed his appreciation for putting safety at the top of the list for all - students, families, staff and community. He thanked staff for the detailed planning that has been done to deliver instruction to students in a variety of ways.

Miranda Evans commended those involved in reducing the number of students with incompletes from over 100 to 10; she agreed with Ken that safety for all is paramount and appreciates that it is being taken seriously; and added she is excited about the Character Strong program and how it will benefit both students and staff.

Natalie Hagglund thanked everyone for attending the meeting and noted more information on the reopening plan will be shared at the next board meeting and at the elementary and secondary level virtual meetings happening in the next few weeks and encouraged anyone with questions to send them to the district office. Director Hagglund let board members know they will be surveyed for an upcoming study session date and asked any board member interested in attending the Washington State School Directors Association (WSSDA) Annual Conference in November (virtual) to let Chris Hansen know.

Superintendent Shumate thanked staff for their work throughout the summer and expressed appreciation to parents and community members for their involvement in this work. She noted more information will be forthcoming.

ADJOURNMENT
Natalie Hagglund adjourned the meeting at 2:43 PM.

STANWOOD-CAMANO SCHOOL DISTRICT

BOARD OF DIRECTORS

 

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President


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Vice President


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Director


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Director   


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Director                                                                                                                             

Attest:

____________________________

Jean Shumate, Ed.D.

Secretary to the Board 

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Date of Approval