January 4, 2011, Regular Board Meeting Minutes

STANWOOD-CAMANO SCHOOL DISTRICT
BOARD OF DIRECTORS
MINUTES OF THE JANUARY 4, 2010, REGULAR BOARD MEETING
 
CALL TO ORDER
Roger Myers called the meeting to order at 12:00 p.m. in the Administration & Resource Center boardroom. Board members in attendance were Ken Christoferson, Julie Dean, Darlene Hartley, Pat Patterson and Roger Myers. Ken Christoferson led the Pledge of Allegiance.

APPROVAL OF AGENDA 
Julie Dean made a motion to approve the agenda. Darlene Hartley seconded the motion; it was voted on and approved unanimously.

APPROVAL OF MINUTES
Pat Patterson made a motion to approve the December 7, 2010, Board Retreat Minutes. Ken Christoferson seconded the motion; it was voted on and approved unanimously. Darlene Hartley made a motion to approve the Minutes of the December 7, 2010, Regular Board Meeting. Julie Dean seconded the motion; it was voted on and approved unanimously.

COMMENTS BY CITIZENS
There was no audience participation.

SUPERINTENDENT’S REPORT

DONATIONS
Darlene Hartley read the donations from Port Susan Middle School PTA, S & H Development Co., and Robert Riner Studios.

ATHLETICS/ACTIVITIES
Athletic Directors, Tom Wilfong-Stanwood High School, Keri Von Moos-Port Susan Middle School, and Eric Titus-Stanwood Middle School, presented information on the athletics and activities programs. Appreciation was given to the Board for their support of naming the high school stadium, Bob Larson Stadium, and for capital improvements.

The athletic directors reported on the results of the first two seasons of the ‘pay to participate’ fee schedule for athletes. Each determined that student participation decreased. It was unclear if the fees were the only contributing factor of the decline; economics, program changes, curve of student interest, and enrollment decline were possible contributors. The fees collected are budgeted by the athletic departments and are not a part of the school district’s funds. 

Other items: the scholastic team awards were announced; information on future capital projects discussed; and Keri Von Moos coordinated the annual athletic directors’ conference in April. 

Director Ken Christoferson said he would continue to be concerned with students paying fees to participate in athletics. Director Hartley thanked them for their professionalism in delivering the message to students and parents and for taking care of issues that arise.

STRATEGIC PLAN UPDATE
Reviewing the Strategic Plan to date was Superintendent Jean Shumate, Assistant Superintendents Lloy Schaaf and Mike Olson, and Executive Director of Business Services, Gary Platt. Dr. Schaaf recapped the progress and activities for Target 1, highlighting the alignment of the District and School Improvement Plans; incorporating reading, mathematics and 5 Dimensions of Teaching and Learning. Some other activities included the addition of AIMSweb, professional development opportunities, a math coach at the high school level, and established a K-12 literacy committee.

Dr. Shumate discussed how the district effectively communicates goals to increase student achievement to parents and community members.

Mr. Olson shared the progress of using student-led conferences, Lifelong Guidelines and Lifeskills, and Advisory/Navigation 101 for the development of personal skills. He also addressed that the improved heating systems at the high school, maintenance work order system, and revised snow routes help support the instructional core.

Gary Platt reported that he continues to give feedback to the Facilities Advisory Committee and would reconvene to update long-term facility plans. He also discussed the impact of the decreased budget. Dr. Shumate stated that major adjustments with a clear instructional core for students would be necessary with the continual decreased budget; $8 million in three years.
JANUARY ENROLLMENT
Mr. Gary Platt, Executive Director of Business Services, announced that the January enrollment decreased by 26 FTE; totaling 4,632.72 FTE. He said the budget impact, which includes staff added in September to reduce student-teacher ratios in January, is minus $750,978.00 and enrollment is estimated to continue to decline. Dr. Shaaf, Assistant Superintendent of Teaching and Learning, said that withdrawal documentation listed parents’ location of employment, temporary juvenile detention, and economics. 

NOVEMBER FINANCIAL REPORT
Gary Platt reviewed the Financial Report for the month of November 2010. He discussed the executive summary noting the collection of $300,000 from the federal Edu-Jobs funding. Mr. Platt stated the current General Fund balance does not include current year funding reductions by the State, which would decrease the fund balance by nearly $3 million by the end of the year. A plan is also in place to make payroll in June when the State plans to withhold apportionment by one day.

Dr. Shumate said it was the most serious budget impact she had ever seen in 34 years and added that the district’s responsibility is to make the main focus clear; to provide the best education for our students using the resources available. 

Director Christoferson suggested to have additional budget information available on the district website.

CONSENT AGENDA
Julie Dean made a motion to approve Consent Agenda items 1-6, listed below. Darlene Hartley seconded the motion; it was voted on and approved unanimously.
1. Donations
2. Stanwood High School Wind Ensemble and Jazz Band Field Trip, January 21-23, 2011, Cheney Washington
3. Carl Perkins Federal Grant Application 2010-11
4. Memorandum of Agreement with Stanwood-Camano Education Association (SCEA) for National Board Cohort Facilitator
5. Personnel Consent Agenda
6. Bills and Payroll

PAYROLL  FUND  WARRANT  TOTAL
November 2010  Payroll  #90880-90981  $2,680,934.92
 Electronic Federal Tax  $568,943.24
ACCOUNTS PAYABLE
November 15, 2010 Associated Student Body  #11878-11925  $30,737.80
November 19, 2010 General #74976-75054 $63,590.51
Capital Projects #4384-4384 $138,269.23
December 3, 2010 General #20100-20165 $214,825.06
December 10, 2010 General #20166-20284 $180,236.52
Associated Student Body #20285-20321 $15,372.49
December 13, 2010 General #20322-20337 $5,086.14

ITEMS BROUGHT UP BY BOARD MEMBERS
Board members were pleased to be back after the winter break and they expressed their appreciation of the presentations. Each made it clear that they were distressed with the state’s budget reductions.

ADJOURNMENT
Roger Myers adjourned the Regular Meeting at 1:19 p.m.

STANWOOD-CAMANO SCHOOL DISTRICT
BOARD OF DIRECTORS

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President

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Vice President

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Director

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Director

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Director


Attest:


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Jean Shumate, Ed.D.
Secretary for the Board