March 15, 2011, Regular Board Meeting Minutes

STANWOOD-CAMANO SCHOOL DISTRICT

BOARD OF DIRECTORS

MINUTES OF THE MARCH 15, 2011, REGULAR BOARD MEETING

CALL TO ORDER

Roger Myers called the meeting to order at 7:00 p.m. in the Administration & Resource Center boardroom. Board members in attendance were Ken Christoferson, Julie Dean, Pat Patterson, Darlene Hartley, and Roger Myers. Whitney Hensel, Student Advisor, was present; Jordan Taylor was absent. Dr. Jon Evavold, Elger Bay Elementary Principal, led the Pledge of Allegiance.

APPROVAL OF AGENDA

Julie Dean made a motion to approve the agenda. Darlene Hartley seconded the motion; it was voted on and approved unanimously.

APPROVAL OF MINUTES

Ken Christoferson made a motion to approve the Minutes of the March 1, 2011, Regular Board Meeting. Darlene Hartley seconded the motion; it was voted on and approved. Pat Patterson recused himself because he did not attend the board meeting on March 1st.

COMMENTS BY CITIZENS

There was no audience participation.

SUPERINTENDENT’S REPORT

DONATIONS AND RECOGNITIONS

Whitney Hensel, student advisor, read the donations from Kimberly Clark Community Partners, Lifetouch National School Studios, Schweitzer Engineering Laboratories, Inc., Dorothy Austin/Donald Ross, and Les Schwab Tires. She also recognized the science teams from Stanwood High School, Port Susan Middle School, and Stanwood Middle School for their success at the regional competition. Each school earned placement at the state competition.

Tod Klundt, Stanwood High School Assistant Principal and Dr. Lloy Schaaf, Assistant Superintendent of Teaching and Learning, recognized Sabrina Shaw, Stanwood High School history teacher, for receiving the 2011 National History Day Walt Crowley Teacher of Merit for Washington State.

Mike Olson, Assistant Superintendent of Operations, read Governor Gregoires’ proclamation to the Public School Employees of Washington that March 14-18 was declared Classified School Employee Week.

On behalf of the Board of Directors, Joy Rusko, Secretary to the Superintendent, introduced the student and staff awards. 

The Shining Star awards were presented to Avery Rochester, Lincoln Academy, and Aaron Adling, Lincoln Hill High School (absent) by Principal Dan Johnston, and teachers Nate Christensen and Penny Buse.

The Classified Employee of the Month award for February was presented to Debbie Lilja, para-educator at Elger Bay Elementary by Principal Jon Evavold and staff, Carolyn McNeill, Lori Hayton, Marijane Johnsen, Nichale Van Scoy, Jennifer Booth, DeAnn Larson, and Judy Brown.

The Teacher of the Month award for February was presented to Dr. Jon Evavold, Elger Bay Elementary Principal by Lloy Schaaf, Assistant Superintendent of Teaching and Learning, and Elger Bay first grade teacher Kathleen Nelles.

RECESS

Mr. Myers recessed the meeting for five minutes. He reconvened the meeting at 8:00 p.m.

MARCH ENROLLMENT

Gary Platt, Executive Director of Business Services, reported enrollment for the month of March was one Full Time Equivalent (FTE) less than February. He said he expected an increase of 20 FTE, as in past years. The total enrollment for March was 4,629.21 FTE, which was under budget by -46.63 FTE.

FINANCIAL REPORT FOR FEBRUARY

Gary Platt discussed the monthly budget report Executive Summary for the month of February. He said the General Fund Revenues were slightly ahead due to the federal EduJobs funding received. He said that the EduJobs funding would fully deducted from the state’s funding by May. He also discussed the new accounts and their purposes and estimated the fund balance would be approximately $200,000 less than the September 2010 estimation.

Dr. Shumate told the Board members that pages in the financial report that were too faded and not able to be read would be remedied and new reports would be sent to them via email. 

Dr. Shumate reminded the Board that the unassigned fund category would change due to the Reduction of Educational Program and Reduction of Staff. She said that by reorganizing administrators it saved the district $250,000, as a result certificated staff would be reduced by approximately 16. Dr. Shumate noted important dates: April 19th Board Meeting – first draft of recommendations of the Educational Program and Reduction of Staff; May 3rdBoard Meeting changed time to 7:00 p.m. – final recommendation of Educational Program and Reduction of Staff.

Dr. Shumate said she attended another community meeting with Senator Haugen and plans to attend the Town Hall meeting with Representatives Barbara Bailey and Norma Smith on March 19th to discuss her concerns on the state’s budget reductions.

CONSENT AGENDA

Darlene Hartley made a motion to approve Consent Agenda items 1-9, listed below. Pat Patterson seconded the motion; it was voted on and approved unanimously.

  1. Donations
  2. Stanwood High School Field Trips: a) FFA Natural Resources, March 31-April 2, 2011, Moses Lake, WA, b) FFA Natural Resources, April 21-22, 2011, Moses Lake, WA, c) FFA Natural Resources, May 3-4, 2011, Moses Lake, WA, d) FFA Ag. Mechanics State Competition, April 19-20, Walla Walla, WA, e) Future Business Leaders of America (FBLA) State Competition, April 6-9, 2011, Spokane, WA, f) Science Team State Competition, April 15-16, 2011, Vancouver, WA
  3. Utsalady Elementary 5th Grade Outdoor Educational Field Trip, May 25-27, 2011, Warm Beach, WA
  4. Stanwood Middle School Science Team Field Tip to State Competition, April 15-16, 2011, Vancouver, WA
  5. Port Susan Middle School Science Team Field Trip to State Competition, April 15-16, 2011, Vancouver, WA
  6. Northwest Educational Service District 189 Legal Services Cooperative Agreement for 2011-12
  7. Resolution 2010-11/004 Reduced Educational Program and Reduction of Staff
  8. Personnel Consent Agenda
  9. Bills and Payroll

PAYROLL

 FUND

 WARRANT

 TOTAL

February 2011

 Payroll

 #21139-21243

 $2,702,531.03

 Electronic Federal Tax

 $554,981.95

ACCOUNTS PAYABLE

February 28, 2011

General

#21244-21323

 $138,563.64

Capital Projects

#21324-21324

$37,379.67

Associated Student Body

#21325-21343

$9,837.12

March 15, 2011

General

#21344-21485

$310,001.66

Associated Student Body

#21486-21508

$12,148.08

STUDENT ADVISORS REPORT

Whitney Hensel reported that March 18th was the deadline for mailing scholarship applications; March 14-18 students in grades 9-12 would be tested on the High School Proficiency Exam (HSPE); and conferences would be held March 23-25, on an early release schedule.

ITEMS BROUGHT UP BY BOARD MEMBERS

Ken Christoferson said he enjoys recognizing students and staff and was happy to shake Jon Evavold’s hand. He thanked the community for their donations and support and thanked Whitney for reading the science team members’ names.

Julie Dean attended a welding class sponsored by the high school’s Career and Technical Education department and watched students instruct adults to weld. She said it was fun to see the students giving back to the community.

Roger Myers said the state auditors’ entrance conference was informative. He said the District would spend approximately $30,000 on the mandated audit, which doubled in cost this year.

ADJOURNMENT

Roger Myers adjourned the Regular Meeting at 8:17 p.m.

STANWOOD-CAMANO SCHOOL DISTRICT

BOARD OF DIRECTORS

___________________________________________

President

___________________________________________

Vice President

___________________________________________

Director

___________________________________________

Director

___________________________________________

Director

Attest:

_____________________________________

Jean Shumate, Ed.D.

Secretary for the Board