April 19, 2011, Regular Board Meeting

STANWOOD-CAMANO SCHOOL DISTRICT

BOARD OF DIRECTORS

MINUTES OF THE APRIL 19, 2011, REGULAR BOARD MEETING

CALL TO ORDER

Roger Myers called the meeting to order at 7:00 p.m. in the Administration & Resource Center boardroom. Board members in attendance were Ken Christoferson, Pat Patterson, Darlene Hartley, and Roger Myers. Julie Dean was absent and excused. Whitney Hensel and Jordan Taylor, Student Advisors, were present. Keri Von Moos, Port Susan Middle School Assistant Principal/Athletic Director, led the Pledge of Allegiance.

Mr. Myers recognized Keri Von Moos, Assistant Principal/Athletic Director at Port Susan Middle School for receiving the Athletic Director of the Year award from the Washington Secondary School Athletic Administration Association. 

APPROVAL OF AGENDA

Roger Myers changed the order of the meeting to allow donations and recognitions ahead of the Public Hearing to accommodate the award recipients. Ken Christoferson made a motion to approve the revised agenda. Pat Patterson seconded the motion; it was voted on and approved unanimously.

APPROVAL OF MINUTES

Darlene Hartley made a motion to approve the Special Minutes of the March 15, 2011, Audit Entrance Meeting. Roger Myers seconded the motion; it was voted on and approved.

Pat Patterson made a motion to approve the Minutes of the March 15, 2011, Regular Board Meeting. Ken Christoferson seconded the motion; it was voted on and approved.

COMMENTS BY CITIZENS

Jim Williams, Camano Island, Stanwood High School lead custodian, shared his views on the positive impact that clean, orderly classrooms have on student achievement and requested the Board not to sacrifice custodians in the reduced educational program plan.

DONATIONS AND RECOGNITIONS

Whitney Hensel, student advisor, read the donations from BECU, The Intermec Foundation, and Office Depot. Jordan Taylor read recognition for the Stanwood High School History Club Team, Technology Student Association, Family, Career and Community Leaders of America (FCCLA).

Ray Mather, Career and Technical Education woodshop instructor, described the woodshop program and the display of student work in the boardroom that was shown at the Sedro Woolley Woodfest. 

On behalf of the Board of Directors, Joy Rusko, Secretary to the Superintendent, introduced the student and staff awards. 

The Shining Star awards were presented to Kristion Knapp-Munsell from Utsalady Elementary, Elijah (Eli) Fuentes from Saratoga School, and Levi Coleman from Port Susan Middle School.

The Classified Employee of the Month award for March was presented to Pam Palmer, paraeducator at Stanwood Middle School.

The Teacher of the Month award for March was presented to Penny Buse, Lincoln Hill High School.

Mr. Myers recessed the meeting for five minutes to allow audience members to depart. He reconvened the meeting at 7:47p.m.

PUBLIC HEARING

Mr. Myers opened the public hearing to solicit public comment on I-728 funding at 7:48 PM. Dr. Lloy Schaaf, Assistant Superintendent of Teaching and Learning, explained that State I-728 funding was suspended. Although, funding was suspended, legislation requiring a public hearing was not. If monies become available, another hearing would be necessary to present plans on the usage of such funds.

Mr. Myers closed the hearing at 7:51 PM.

SUPERINTENDENT’S REPORT

STRATEGIC PLAN UPDATE

Superintendent Shumate introduced the Strategic Plan Update and reviewed targets and activity measurements for communication throughout the district and the refined organizational chart, which saves the district approximately $251,000. Dr. Schaaf discussed the District Improvement Plan accomplishments including the literacy project being piloted by 13 teachers. Mr. Mike Olson, Assistant Superintendent of Operations, discussed how systems are in place to provide necessary support to the instructional core and Mr. Gary Platt reported on the fiscal status and the development of a draft reduced education program. 

FY 2011-12 REDUCED EDUCATION PROGRAM DRAFT

Dr. Shumate explained that the FY 2011-12 Reduced Education Program was a draft based on the most current information available by the State Governor’s Budget, Senate, and House Budgets. She said the legislators are still in session.

Mr. Platt reviewed the estimated FY 2011-12 budget impacts: reduced state apportionment funding resulting from enrollment decline, revenue losses based on projected reductions in state budget proposals, loss of federal stimulus funding, estimated cost increases in employee contract obligations, and reduced cash reserves due to state retroactive funding reductions in FY 2010-11. He explained the uses of the General Fund categories and General Fund balances to date and the projected impacts to the General Fund Budget Deficit for FY 2011-12 using the Governor, House and Senate (not voted on at this time) budgets. Based on the three budget scenarios, an estimated potential budget reductions draft was compiled. Dr. Shumate read the potential budget reductions draft on the following categories: administrative, activities/athletics, operations, human resources, and teaching and learning. The total reductions are dependent on the target reduction goal, which is unknown at this time. Three different options, A, B, and C were given. Option A reduces the budget nearly $2.1 million, Option B reduces $2.4 million, and Option C reduces $3.25 million. Reduction of certificated staff may potentially be between 14-16 positions. Dr. Shumate stressed that a formal decision has not been made.

Dr. Linda Littlefield, Executive Director of Human Resources, said if the state reduces state employee salaries by 3%, the district would open the principals bargaining agreement and negotiate with the Public School Employees which are in the bargaining process. Certificated staff are on the state leap schedule which is addressed in the Stanwood-Camano Education Association contract.

Board members gravely commented on the solemn reality of the budget reduction potential.

APRIL ENROLLMENT

Gary Platt, Executive Director of Business Services, reported on the enrollment for the month of April. The enrollment averaged about 50 Full Time Equivalent (FTE) below budget. Student enrollment averaged 4,660 FTE; 200 FTE less than a year ago. Mr. Platt anticipates continued decline in enrollment for 2011-12.

MARCH FINANCIAL REPORT

Gary Platt discussed the monthly financial report for the month of March 2011. He reviewed the Executive Summary and said the fund balance would be between $3.2 million and $3.3 million at the end of the year. The state’s delayed apportionment from June 30 to July 1 to cover payroll costs, contributes to a loss of $1.4 million. Mr. Platt said the district appears to be able to cover payroll for the month of June.

CONSENT AGENDA

Darlene Hartley made a motion to approve Consent Agenda items 1-10, listed below. Pat Patterson seconded the motion; it was voted on and approved unanimously.

  1. Donations
  2. Field Trips: a) Elger Bay Elementary, Outdoor Education/Environmental Camp, April 27-29, 2011,Stanwood, WA; b) Cedarhome Elementary Outdoor Education/Environmental Camp Orkila, May 25-27, 2011, Orcas Island, WA; c) Stanwood High School Sports Medicine Team State Competition, April 28-30, 2011, Spokane, WA; d) Stanwood High School History Club Student to National History Day Summer Institute, Washington D.C. and Normandy, France, June 18-29, 2011; and e. Stanwood High School Future Farmers of America to Washington State University Livestock Advisors Program, April 28-30, 2011, Pullman, Washington.
  3. Northwest Educational Service District 189 Interlocal Agreements for 2011-2012 Special Education Services: a) Deaf and Hard of Hearing Cooperative; b) Skagit Discovery Cooperative.
  4. Northwest Educational Service District 189 Technology Service Network Cooperative Agreement for Remote Service 2011-12.
  5. First Reading of Instruction Policy 2026, Equivalency Credit for Career and Technical Education Courses.
  6. First Reading of Revised Board Policy 1220, Board Officers and Duties of Board Members.
  7. Conduct a Public Hearing on May 3, 2011, on Changes to Director Boundaries Based on the 2010 Federal Census Data.
  8. Authorize a Call for Proposals for the Management of Food Service Director Services.
  9. Personnel Consent Agenda
  10. Bills and Payroll

PAYROLL

 FUND

 WARRANT

 TOTAL

March 2011

 Payroll

 #21510-21616

 $2,693,617.78

 Electronic Federal Tax

 $548,398.15

ACCOUNTS PAYABLE

March 25, 2011

Transportation

#21509-21509

 $123,063.86

March 31, 2011

General

#21617-21752

$493,505.09

Capital Projects

#21753-21753

$29,855.35

Associated Student Body

#21754-21791

$19,653.81

April 15, 2011

General

#21792-21922

$264,398.00

Associated Student Body

#21923-21936

$13,135.44

STUDENT ADVISORS REPORT

Whitney Hensel said the senior prom would be held April 23 at the Museum of Flight in Mukilteo and the High School Proficiency Exam for science was taken April 12th.

Jordan Taylor reported the Science Team took 4th place at the state competition, Future Business Leaders of America (FBLA) will send 12 students to the national competition, the Technology Student Association (TSA) and Family, Career and Community Association will also participate at the national level.

ITEMS BROUGHT UP BY BOARD MEMBERS

Ken Christoferson said he was glad to celebrate teachers and students recognitions and thanked everyone who has worked on the budget process.

Pat Patterson complimented the efforts of staff and said that the middle school student led conferences were good. Pat also appreciated the comments by teachers and staff during the student recognitions, which demonstrates their professionalism, helping students reach their potential.

Darlene Hartley concurred with Pat and also thanked the student advisors for contributing to the Board.

Roger Myers announced that the student advisors would facilitate the May 17th board meeting.

ADJOURNMENT

Roger Myers adjourned the Regular Meeting at 9:00 p.m.

STANWOOD-CAMANO SCHOOL DISTRICT

BOARD OF DIRECTORS

___________________________________________

President

___________________________________________

Vice President

___________________________________________

Director

___________________________________________

Director

___________________________________________

Director

Attest:

_____________________________________

Jean Shumate, Ed.D.

Secretary for the Board