May 3, 2011, Regular Board Meeting Minutes

STANWOOD-CAMANO SCHOOL DISTRICT 
BOARD OF DIRECTORS
MINUTES OF THE MAY 3, 2011, REGULAR BOARD MEETING
 
CALL TO ORDER
Roger Myers called the meeting to order at 7:00 p.m. in the Administration & Resource Center boardroom. Board members in attendance were Ken Christoferson, Pat Patterson, Darlene Hartley, Julie Dean and Roger Myers. Student Advisors were absent and excused. Nyda Galbreath, Stanwood-Camano Education Association president, led the Pledge of Allegiance.

APPROVAL OF AGENDA 
Julie Dean made a motion to approve the agenda. Darlene Hartley seconded the motion; it was voted on and approved unanimously.

APPROVAL OF MINUTES
Pat Patterson made a motion to approve the Minutes of the April 19, 2011, Regular Board Meeting. Ken Christoferson seconded the motion; it was voted on and approved. 

COMMENTS BY CITIZENS
There were no comments by audience members.

PUBLIC HEARING
Mr. Roger Myers opened the public hearing to solicit public comment on the Director Area Redistricting at 7:02 PM. Mr. Gary Platt, Executive Director of Business Services, explained the director redistricting process based on the 2010 census. Pat Patterson clarified that the director redistricting does not affect student attendance areas. There were no comments made by the public during the hearing. Mr. Myers closed the public hearing at 7:05 PM.

SUPERINTENDENT’S REPORT

DONATIONS AND RECOGNITIONS
Julie Dean read the donations from Powell Construction, Stanwood Elementary PTA, Kimberly Clark Foundation, and Cedarhome PTA. Julie Dean read recognitions for the 2011 Washington Scholars: Peter Holmes and Alisa Stang, Port Susan Middle School science team, and the Stanwood High School’s 2011 Scholastic Art Awards.

MAY ENROLLMENT
Mr. Gary Platt reported on the final enrollment for the FY 2010-11.  The month of May’s enrollment was 12 Full Time Equivalent (FTE) below April’s actual count and 57 FTE below budget.  The total loss of revenue related to the enrollment being below budget projections was $298,414. 

FY 2011-12 REDUCED EDUCATION PROGRAM
Superintendent Jean Shumate introduced the FY 2011-12 Reduced Education Program stating that this was the third year the district faced significant reductions due to Washington state’s deficit and declining enrollment. She said the Legislature had not resolved the final state budget and the district had to plan for the worst-case scenario, reducing the FY 2011-12 by approximately $3.2 million.  Dr. Shumate also said that the Washington State Economic and Revenue Forecast Council would provide an updated revenue forecast in June, which may project further declines in state revenue and may negatively impact the school district funding and timelines.

Mr. Gary Platt reviewed the estimated FY 2011-12 budget impacts:  reduced state apportionment funding resulting from enrollment declines, revenue losses based on projected reductions in state budget proposals, loss of federal stimulus funding, estimated cost increases in employee contract obligations, and reduced cash reserves due to state retroactive funding reductions in FY 2010-11.  He also listed factors that were considered to develop the reduced educational program proposal.  Mr. Platt explained the impacts of mid-year funding reductions imposed by the state, the impacts of declining enrollment, and the impacts of unanticipated costs on General Fund reserves (fund balance) for FY 2010-11.  He also reviewed FY 2011-12 estimated General Fund revenue reductions and expenditure increases, which result in an estimated budget impact of $3,216,192.  

Dr. Shumate again said that the reduced educational program plan was based on the worst-case scenario. She read the budget reductions for FY2011-12 on the following categories: administrative, activities/athletics, operations, human resources, and teaching and learning. She said that reduction in force notices would be delivered to certificated staff and administrators by May 15, per legal requirements. Dr. Shumate expects to get more budget information by the May 17th board meeting.

Dr. Linda Littlefield, Executive Director of Human Resources, explained that the number of positions reduced would be up to 22.7 FTE, which does not reflect the number of staff members reduced. Some positions would be absorbed by attrition, which would leave up to 16 FTEs reduced. Dr. Littlefield addressed that class size would likely increase by two students per class, kindergarten through grade 4 and the secondary class size would stay the same. This projection did not include the state senate proposal to reduce salaries by 3%. She said that reduction in force recall notices would be issued to the most senior staff member if the budget revisions would allow.

Board members acknowledged that the budget reductions would interrupt lives and impact students.

CONSENT AGENDA
Darlene Hartley made a motion to approve Consent Agenda items 1-9, listed below. Pat Patterson seconded the motion; it was voted on and approved unanimously.
1. Donations.
2. Stanwood High School Field Trips: a) Technology Student Association to TSA National Conference, June 21-26, 2011, Dallas, Texas, b) Future Business Leaders of America to National Competition, June 25-July 2, 2011, Orlando, Florida, c) Future Farmers of America to State FFA Convention, May 12-15, 2011, Pullman, Washington, d) Natural Resource Team to Cannon State Envirothon Competition, May 18-19, 2011, Warm Beach Camp, Stanwood, Washington, e) Family, Career and Community Leaders of America Conference, July 8-14, 2011, Anaheim, California, (CANCELLED) f) Boys Basketball Team Building Trip, July 5-11, 2011, Los Angeles and Palm Springs, California.
3. First Reading of Replaced Policy 3207, Prohibition of Harassment, Intimidation and Bullying.
4. Second Reading and Adoption of Instruction Policy 2026, Equivalency Credit for Career and Technical Education Courses.
5. Second Reading and Adoption of Revised Board Policy 1220, Board Officers and Duties of Board Members.
6. Cooperative Agreement with Seattle Pacific University for 2011/12 through 2014/15 Academic Year.
7. Interdistrict Cooperative Educational Services Agreement with Northwest Career & Technical Academy for 2011-12.
8. Resolution 2010-11/005 Adoption of 2011-12 Reduced Educational Program.
9. Personnel Consent Agenda.

ITEMS BROUGHT UP BY BOARD MEMBERS
Julie Dean responded sadly to the impacts of the budget reductions. She also said she missed the last board meeting because she attended a FEMA conference in Alabama and would share emergency information with District personnel.

Darlene Hartley was involved in student led conferences at Stanwood Middle School and praised the staff for their professionalism. 

Ken Christoferson reiterated that it was a difficult time for everybody and the district has great students and staff that are impacted by the budget reductions.

Roger Myers thanked the audience members for attending the meeting. He stated that he was proud of the staff and it was unfortunate that the reductions would effect them.

ADJOURNMENT
Roger Myers adjourned the Regular Meeting at 8:02 PM.


STANWOOD-CAMANO SCHOOL DISTRICT
BOARD OF DIRECTORS

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President

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Vice President

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Director

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Director

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Director



Attest:


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Jean Shumate, Ed.D.
Secretary for the Board