January 24, 2012, Special Board Meeting Minutes

STANWOOD-CAMANO SCHOOL DISTRICT

BOARD OF DIRECTORS

MINUTES OF THE JANUARY 24, 2012, SPECIAL BOARD MEETING

CALL TO ORDER

Roger Myers, President of the Board, called the Special Board Meeting to order at 7:00 PM in the Administration & Resource Center boardroom. Board members in attendance were Julie Dean, Ken Christoferson, Darlene Hartley, and Roger Myers. Pat Patterson was absent and excused. Clarene Ricarte, teacher and Stanwood-Camano Education Association representative, led the Pledge of Allegiance.

APPROVAL OF AGENDA

Julie Dean made a motion to approve the Agenda for the January 24, 2012, Special Board Meeting. Darlene Hartley seconded the motion; it was voted on and approved unanimously.

APPROVAL OF MINUTES

Ken Christoferson made a motion to approve the Minutes of the January 3, 2012, Regular Board Meeting. Julie Dean seconded the motion; it was voted on and approved. Darlene Hartley abstained from the vote because she was absent from the meeting.

COMMENTS BY CITIZENS

There were no comments by audience members.

SUPERINTENDENT’S REPORT

DONATIONS AND RECOGNITIONS

Hana Hushagen and Josh Schuh, student advisors, read the donations from Windermere Foundation, Alaska Airlines, General Mills, and The National Farm to School Network.

  1. Board of Directors: 

Superintendent Jean Shumate announced that January was Board Appreciation Month. She described the responsibilities of our school board directors and applauded their efforts to serve as advocates for our children and the voice of public education. 

Board members also received posters, cards, gifts, and words of appreciation in recognition of their service to the District by students and staff.

  1. Shining Star Awards

Barbara Marsh, principal of Stanwood Middle School and Stanwood Elementary, recognized Ryan Redlinger, an 8th grade student, and Kyle Felver, 2nd grade student, with the Shining Star Award. 

Curt Chester, Saratoga School Lead Teacher, recognized Bryne Moynahan, 10th grade student, with the Shining Star Award.

  1. Classified Employee of the Month:

On behalf of the Board of Directors, Joy Rusko, Secretary to the Superintendent, introduced the Classified Employee of the Month and Teacher of the Month Awards.

Karen Hushagen, Cedarhome Elementary Para-educator, was recognized by Jeff Lofgren, Principal, Jane Lenz, teacher, Lynne Donovan and Renee Barrie, para-educators, who nominated Karen for the award.

  1. Teacher of the Month Award:

Bryan Waters, Stanwood Middle School 8th grade science and math teacher, received the Teacher of the Month award for November 2011. Barbara Marsh, Principal, recognized Bryan for his award and Ann Peterson, para-educator, read her nomination.

Kathleen Nelles, Elger Bay Elementary 1st grade teacher, received the Teacher of the Month award for December 2011. Victor Hanzeli, Principal, recognized Kathleen for her award and Patti Morgan and Jane Mosteller, teachers, read their nominations.

The Board of Directors awarded certificates of achievement to all of the recipients. Sterling Savings Bank sponsor of the award programs in partnership with Snow Goose Bookstore, David’s Video, Dos Reales, and Stanwood Cinemas provided gift certificates and gift baskets for the students.

RECESS

Roger Myers recessed the meeting for five minutes to excuse guests. He reconvened the meeting at 8:02 PM.

STRATEGIC PLAN UPDATE

Dr. Jean Shumate, Superintendent, introduced the Strategic Plan Update and reviewed targets and activities. Dr. Lloy Schaaf, Assistant Superintendent of Teaching and Learning, reported on the district and School Improvement Plans’ progress. She explained that administrators and staff continue to collaborate, align, and use School Improvement Plans, Common Core Standards, consistent language with Instructional Framework and 5 Dimensions of Teaching and Learning, to increase student achievement, while continuing to focus on math and literacy improvement. Dr. Schaaf also shared that staff have gained valuable job-embedded professional development to improve instructional core.

Dr. Shumate provided information on systems that effectively communicate district goals, develop personal skills, and ensures that transportation, technology, and maintenance systems all support instruction. Some of the accomplishments are listed, below:

  • Over 1,000 community members have heard information on district budget, instruction, and levy information, through community based clubs and Key Communicators. 
  • Secondary students are using Navigation 101, parent conferences, and a mini-career fair to gain additional personal skills. 
  • The transportation department has initiated food drives and blood drives for the community, while ensuring safe walking routes for city elementary school children. 
  • The technology department evaluated systems and provided replacements and upgrades, when necessary, and continue to plan for the future. They successfully migrated the district email services to Google, implemented 66 iPads in the schools, advises district technology purchases, and working on establishing future upgrades for the phone system.
  • The maintenance department’s work order system is more efficient, Stanwood Middle School project was finalized, and a district energy conservation manager ensures a proactive approach to maintenance.

Mr. Platt reported that the facility committee’s past efforts have contributed to the completion of facility improvement projects. Budget and staffing allocation models are being reviewed and updated, to reflect the new state funding formula.

JANUARY ENROLLMENT

Gary Platt, Executive Director of Business Services, reported on enrollment for the month of January 2012. He said enrollment was 4,572.89 FTE (Full Time Equivalent), a decrease of 8 students since last month. 

DECEMBER FINANCIAL REPORT

Gary Platt reviewed the Financial Report for the month of December 2011. He reviewed the Executive Summary and noted that the maintenance and operations levy revenue collections were 1.5% higher compared to December 2010. Mr. Platt reported on the food service program and said Don Vennetti, food service director, saw an increase in breakfast participation and he continues to make the transition from a managed food service program to a self-directed program. Two of the district’s elementary schools qualify for the summer food service program based on the National School Lunch Program/School Breakfast Program guidelines. 

Mr. Platt reminded Board Members that Resolution 2011/12-003 Educational Maintenance and Operations Levy was on the consent agenda for approval for the April 17, 2012, election ballot. He invited John Russell, community business owner and co-chair of the Citizens for Stanwood-Camano Schools to address the Board. Mr. Russell confirmed that the citizens’ committee continues to support the Educational Maintenance and Operations Levy for the April 17th ballot and continues to solicit donations for future needs. Information from the citizens’ committee can also be accessed on facebook and the website, www.icarestanwoodcamanoschools.com.

CONSENT AGENDA

Darlene Hartley made a motion to approve Consent Agenda items 1- 5, listed below. Ken Christoferson seconded the motion; it was voted on and approved unanimously.

  1. Donations.
  2. Stanwood High School Field Trips: a) Technology Student Association State Conference March 15-17, Wenatchee, Washington, and b) Jazz Band and Wind Ensemble April 22-25, 2012, Vancouver, British Columbia.
  3. Resolution No. 2011/12-003, Educational Maintenance and Operations Levy.
  4. Personnel Consent Agenda.
  5. Bills and Payroll.

PAYROLL

FUND

WARRANT

TOTAL

December 2011

Payroll

#25170-25170

$13.18

Payroll ACH (Automated Clearing House)

$0

Electronic Federal Tax

$-31.03

ACCOUNTS PAYABLE

January 10, 2012

General

#25171-25172

$6,070.55

General

#25173-25288

$252,834.39

Associated Student Body

#25289-25308

$16,288.11

STUDENT ADVISORS REPORT

Hana Hushagen, Lincoln Hill High School (LHHS), reported that Wayne’s Corner Café selected a needy family and awarded them with $150.00 at Christmas time. The family was chosen based on a letter written by Linda Miller, LHHS teacher, which described one of her middle school students, who was recently diagnosed with leukemia and the needs of her family.

Josh Schuh, Stanwood High School, said he was happy to learn that the semester was extended, due to the snow-days. He also reported that the Boys’ and Girls’ basketball teams were doing well and the boys’ wrestling team won the “Battle of the Bull” contest against the rival Arlington team; the Tolo Dance was postponed because of the snow and was rescheduled for Saturday, January 28th and students’ spirit was high.

ITEMS BROUGHT UP BY BOARD MEMBERS

Ken Christoferson said he enjoyed the positive meeting and recognized that Scott Knight, Stanwood High School Teacher, was honored at the National High School Baseball Coaches Convention where he received a 40-year award for coaching baseball and for being a charter member of the organization.

Darlene Hartley thanked and praised her colleagues and student advisors for their contributions as board members; always focusing on the mission of the Board.

Julie Dean said she appreciated and felt awkward for being recognized (Board Appreciation Month) for a job she loves.

Roger Myers commented that administrators and teachers had the most direct impact on students.

ADJOURNMENT

Roger Myers adjourned the Regular Meeting at 8:49 PM.

STANWOOD-CAMANO SCHOOL DISTRICT

BOARD OF DIRECTORS

___________________________________________

President

___________________________________________

Vice President

___________________________________________

Director

___________________________________________

Director

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Director

Attest:

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Jean Shumate, Ed.D.

Secretary for the Board