May 1, 2012, Regular Board Meeting Minutes

STANWOOD-CAMANO SCHOOL DISTRICT

BOARD OF DIRECTORS

MINUTES OF THE MAY 1, 2012, REGULAR BOARD MEETING

Julie Dean, Vice President, called the Regular Board Meeting to order at 7:00 PM in the Administration & Resource Center boardroom. Board members in attendance were Ken Christoferson, Darlene Hartley, Pat Patterson, Julie Dean, and Roger Myers. Josh Schuh, Student Advisor was present and Hana Hushagen was absent. Julie Dean led the Pledge of Allegiance.

APPROVAL OF AGENDA

Roger Myers made a motion to approve the Agenda for the May 1, 2012, Regular Board Meeting. Darlene Hartley seconded the motion; it was voted on and approved unanimously.

APPROVAL OF MINUTES

Pat Patterson made a motion to approve the Minutes of the April 17, 2012, Regular Board Meeting. Ken Christoferson seconded the motion; it was voted on and approved unanimously. Roger Myers recused himself from the vote because he was absent from the April 17th meeting.

COMMENTS BY CITIZENS

There were no comments by audience members.

SUPERINTENDENT’S REPORT

Dr. Jean Shumate introduced the following reports:

DONATIONS

Josh Schuh, Student Advisor, read the donations from General Mills and Twin City Foods, Inc.

RECOGNITIONS

Darlene Hartley read the recognitions: Josh Schuh and Courtney Holberg, mentors at Port Susan Middle School and the Snohomish County PUD Energy Rebate Grant for Stanwood High School Library.

Joy Rusko, Secretary to the Superintendent, introduced the Teacher of the Month award on behalf of the Board of Directors, as follows:

TEACHER OF THE MONTH FOR MARCH: Vivian Schnarr, Elger Bay Elementary 4th grade teacher, was recognized by Principal Victor Hanzeli and Jennifer Booth, co-worker, read the nomination she wrote.

RECESS

Julie Dean recessed the meeting at 7:12 PM to excuse guests. She resumed the Regular Meeting at 7:18 PM.

ENROLLMENT

Gary Platt, Executive Director of Business Services, reported on the enrollment for the month of May 2012 and said there would be one more month to report (June) this year. Enrollment was 4,533.90 FTE (Full Time Equivalent) for the month of May, a decrease of 6 FTE. The current average enrollment is 3.6 FTE’s over budget. Mr. Platt noted that the enrollment declined by 44 FTE since September.

CONSENT AGENDA

Darlene Hartley made a motion to approve Consent Agenda items 1-5, listed below. Roger Myers seconded the motion; it was voted on and approved unanimously. 

  1. Donations.
  2. Field Trips:
  3. Stanwood High School Future Farmers of America State Livestock Judging Contest, May 1-2, 2012, Spokane, Washington;
  4. Stanwood High School FFA State Convention, May 9-13, 2012, Pullman, Washington;
  5. Elger Bay Elementary Camp Orkila Outdoor/Environmental Education, June 4-6, 2012, Orcas Island, Washington.
  6. Resolution 2011/12-006, FY 2012-13 Reduced Educational Program.
  7. Resolution 2011/12-007, Delegating Authority to Washington Interscholastic Activities Association 2012-13.
  8. Personnel Consent Agenda.

STUDENT ADVISOR REPORT

Josh Schuh reported that Stanwood High School’s spring sports were ending; the Senior Prom was held at the Columbia Towers in Seattle; and Advanced Preparatory (AP) tests would begin the week of May 7th.

ITEMS BROUGHT UP BY BOARD MEMBERS

Roger Myers congratulated Josh Schuh and Courtney Holberg for their mentoring middle school students.

Ken Christoferson thanked the district staff, Dr. Shumate and Gary Platt for their work on the budget and study session presentation. 

Pat Patterson thanked the district staff and the volunteers in the community for the successful levy. He said the support of voters was outstanding.

Darlene Hartley shared her appreciation of Courtney and Josh for mentoring students. She also thanked everyone involved with the budget presentations.

Julie Dean told Josh and Courtney that it was awesome and a special gift when they mentor peers or classmates that are younger.

ADJOURNMENT

Julie Dean adjourned the Regular Meeting at 7:25 PM.

STUDY SESSION

A Study Session to discuss the 2012-13 Budget preceded the meeting beginning at 6:00 PM. Gary Platt, Executive Director of Business Services, reviewed the Board’s role in the budget development process and budget development guidelines. He explained enrollment projections using the roll-up model based on the month of March; the state’s staffing ratio for teachers and administrators; and proposed use of fund balance. Mr. Platt gave the summary of the financial condition of 2011-12 including revenues and expenditures and estimated the 2012-13 beginning fund balances would be $4,081,072.00. 

Dr. Shumate presented the Reduced Educational Program Plan including the general descriptions, clarification of cost reduction, reduction amount, and impact of reductions, totaling $517,197.00

Mr. Platt also presented the Reduced Educational Program Plan impacts on the budget for four-years and the next steps necessary for the budget hearing and 2012-13 budget adoption August 21, 2012.

The Study Session ended at 6:40 PM.

STANWOOD-CAMANO SCHOOL DISTRICT

BOARD OF DIRECTORS

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President

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Vice President

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Director

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Director

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Director

Attest:

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Jean Shumate, Ed.D.

Secretary for the Board