June 4, 2013, Regular Board Meeting Minutes

STANWOOD-CAMANO SCHOOL DISTRICT

BOARD OF DIRECTORS

MINUTES OF THE JUNE 4, 2013, REGULAR BOARD MEETING

EXECUTIVE SESSION

President Ken Christoferson called the meeting to order at 11:15 AM in the Administration & Resource Center boardroom for an Executive Session to review the performance of a staff member for approximately 45 minutes.

CALL TO ORDER

President Ken Christoferson reconvened the Regular Meeting at 12:00 PM in the Administration & Resource Center boardroom.

ROLL CALL

Board members in attendance were Darlene Hartley, Pat Patterson, Julie Dean, Roger Myers and Ken Christoferson.

FLAG SALUTE
Don Vennetti, Director of Food Services, led the Pledge of Allegiance.

APPROVAL OF AGENDA

Julie Dean made a motion to approve the Agenda for the June 4, 2013, Regular Board Meeting. Darlene Hartley seconded the motion; it was voted on and approved unanimously.

APPROVAL OF MINUTES

Roger Myers made a motion to approve the Minutes of the May 21, 2013, Regular Board Meeting. Pat Patterson seconded the motion; it was voted on and approved unanimously.

COMMENTS BY CITIZENS

There were no comments.

SUPERINTENDENT’S REPORT

Dr. Jean Shumate introduced the following reports:

DONATIONS

Julie Dean read the donations from Twin City Elementary PTA ($810.01), Cedarhome Elementary PTA ($596.43), Stanwood Middle School PTO ($869.38), Stanwood Foursquare Church ($1,839.69), Elger Bay Elementary PTA ($290.34), Utsalady Booster Club ($402.84), and The Microsoft Matching Gifts Program ($200.00).

SUMMER FOOD SERVICES

Mr. Don Vennetti, Director of Food Services, shared information on the 2013 summer feeding program. He said this would be the second year providing free meals for kids 18 years and younger in the federally funded summer feeding program. An additional serving site was added this year to accommodate families near the high school. The sites and times are as follows: Stanwood High School, June 24– August 22, Monday through Thursday; breakfast served 8:30-10:00 a.m. and lunch 11:30 a.m. until 12:30 p.m. Twin City Elementary will serve July 9 – August 22, Tuesday, Wednesday, and Thursday; breakfast served from 8:30-9:30 a.m. and lunch 12:15 -1:15 p.m. The YMCA will provide activities at the Twin City Elementary site on those days.

ENROLLMENT

Gary Platt, Executive Director of Business Services, reported the total student enrollment for the month of June was 4,276.46 Full Time Equivalent (FTE), which declined by 16 FTE. Enrollment was -77.06 FTE below budget projections for 2012-13, impacting the budget by $-462,129.00 (state apportionment for students). 

BUDGET UPDATE

Mr. Gary Platt, reported that the state budget was not finalized and an extended special legislative session may continue beyond July 1, which could delay state apportionment funding to the district. He expects to cover projected payroll and accounts payables with cash reserves. The 2013-14 budget would be completed by the deadline using the same allocations as last year.

Mr. Platt discussed the following budgets: General Fund, Capital Projects, Debt Service, Associated Study Body, and Transportation Vehicle Fund. He also described the School Facilities and Technology Levy measure that would be on the November 5, 2013 election ballot.

CONSENT AGENDA

Director Roger Myers removed the seconded item, Stanwood High School Field Trips, from the consent agenda for discussion.

Darlene Hartley made a motion to approve the remaining consent agenda items 1, 3, 4, and 5, listed below. Pat Patterson seconded the motion; it was voted on and approved unanimously. 

  1. Donations.
  2. 3.Contract with Northwest Educational Service District for Data Processing with Northwest Regional Data Center and Washington School Information Processing Cooperative for 2013-14.
  3. Washington State Department of Enterprise Services Interlocal Purchasing Cooperative Agreement.

5. Personnel Consent Agenda.

Discussion: Roger Myers noted that the field trips listed under consent agenda item 2. Stanwood High School Field Trips, (d) Boys Basketball Team Camp and (e) Boys Junior Varsity and Freshmen Team Camp, were not school or district funded. The teams’ players completely funded the field trips.

Vote: Roger Myers made a motion to approve consent agenda item two, listed below. Pat Patterson seconded the motion; it was voted on and approved unanimously. 

  1. Stanwood High School Field Trips: (a) Girls Golf Team State Tournament, May 19-22, 2013, Woodland, Washington, (b) Boys/Girls Tennis State Tournament, May 23-25, 2013, Kennewick, Washington, (c) Track Team State Tournament, May 23-25, 2013, Tacoma, Washington, (d) Boys Basketball Team Camp, June 18-23, 2013, San Diego, California, (e) Boys Junior Varsity and Freshmen Team Camp, June 28-30, 2013, Bellingham, Washington.

ITEMS BROUGHT UP BY BOARD MEMBERS

Board members attended many of the year-end events and looked forward to the high schools’ graduations. They expressed their pride in the students, staff, and community.

Dr. Shumate shared information about Twin City Elementary’s technology donation assembly, in which over $42,00.00 was donated to purchase computers and accessories for students and staff. Walmart contributed discounts on the purchases. Mark Sheppler, parent, was instrumental in the fundraising efforts.

ADJOURNMENT

Ken Christoferson adjourned the Regular Meeting at 12:37 PM.

STANWOOD-CAMANO SCHOOL DISTRICT

BOARD OF DIRECTORS

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President

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Vice President

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Director

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Director

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Director

Attest:

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Jean Shumate, Ed.D.

Secretary for the Board