June 18, 2013, Regular Board Meeting Minutes

STANWOOD-CAMANO SCHOOL DISTRICT

BOARD OF DIRECTORS

MINUTES OF THE JUNE 18, 2013, REGULAR BOARD MEETING

CALL TO ORDER

President Ken Christoferson called the meeting to order at 12:00 PM in the Administration & Resource Center boardroom.

ROLL CALL

Board members in attendance were Darlene Hartley, Pat Patterson, Roger Myers and Ken Christoferson. Julie Dean was absent and excused.

FLAG SALUTE
Bill Hartley, community member, led the Pledge of Allegiance.

APPROVAL OF AGENDA

Darlene Hartley made a motion to approve the Agenda for the June 18, 2013, Regular Board Meeting. Roger Myers seconded the motion; it was voted on and approved unanimously.

APPROVAL OF MINUTES

Darlene Hartley made a motion to approve the Minutes of the June 4, 2013, Regular Board Meeting. Roger Myers seconded the motion; it was voted on and approved unanimously.

COMMENTS BY CITIZENS

There were no comments.

SUPERINTENDENT’S REPORT

Dr. Jean Shumate introduced the following reports:

DONATIONS

Roger Myers read the donations from Bill and Jane Gum (clarinet value $300.00), Stanwood Elementary PTA ($240.00), Twin City Elementary PTA ($465.66), Elger Bay Elementary PTA ($527.45), Utsalady Booster Club ($1,107.72), Patrons of Academic Learning and the Sciences (PALS) ($1,033.21), Phifer Systems, Incorporated ($750.00), and Breanna Edwards ($500.00).

STRATEGIC PLAN UPDATE

Jean Shumate, Superintendent, Lloy Schaaf, Assistant Superintendent of Teaching and Learning, and Gary Platt, Executive Director of Business Services, presented the Strategic Plan Update. Dr. Schaaf described activities and accomplishments to increase student achievement through improvement of the instructional core. She highlighted the focus on literacy and mathematics at the elementary level and secondary level’s Common Core standard work. District-wide professional development for staff included peer observations, 5 Dimensions lesson reviews, the new Teacher Principal Evaluation work and Rater Reliability Training for principals, supported the District’s Instructional Framework.

Dr. Shumate reported on activities to effectively communicate district goals and programs and engage parents and community members to increase the achievement of each school. She highlighted the Key Communicator meetings, partnerships with service groups and PTA’s, and upcoming school/community presentations that are planned to discuss the school facilities and technology ballot measure.

Dr. Shumate noted that the support systems, (transportation, maintenance and technology) were in place so teaching staff could focus on the instructional core.

Mr. Gary Platt reported on the facilities committee’s findings and the proposed School Facilities and Technology Levy resolution, budget and staffing allocations, enrollment projections, and impacts of declining economic resources and legislative action.

BUDGET UPDATE

Mr. Gary Platt, Executive Director of Business Services, presented an update on the 2013-14 Budget. He explained that the FY 2013-14 Budget would be based on revenue estimates and expenditures using FY 2012-13 systems and projections reflect the FY 2012-13 funding factors due to the lack of a completed State Budget. The timeline for submitting a completed budget to the Educational Service District was extended 7 days, assuming the legislature would adopt a budget by June 28. A final budget adoption is scheduled for August 20th. Full apportionment payments for state and federal funding may be delayed if the State 2011-13 Supplemental Budget is not adopted by June 28th

FINANCIAL REPORTS

Mr. Platt reviewed the May 2013 Financial Reports including enrollment, General Fund Balance, Revenues and Expenditures. Mr. Platt also discussed the Capital Projects Fund, Debt Service Fund, Transportation Vehicle Fund, and Food Services Report.

CONSENT AGENDA

Ken Christoferson pulled item # 7, Superintendent’s Contract for 2013-16 School Years, for discussion.

Pat Patterson made a motion to approve the remaining consent agenda items, 1-6, and 8-11, listed below. Roger Myers seconded the motion; it was voted on and approved unanimously. 

  1. Donations.
    2. Stanwood High School Field Trips:
    a.Football Camp, June 8-9, 2013, Issaquah, Washington,
    b. Leadership Team Camp, July 11-19, 2013, Randle, Washington,
    c. Future Farmers of America Leadership Retreat, June 19-21, 2013, LaConner, Washington,
    d. Football Team Camp, June 23-26, 2013, Olympia, Washington,
    e. Future Farmers of America National Resources Team Convention, October 27-November 2, 2013, Louisville, Kentucky
    f. Wrestling Camp, June 27-July 1, 2013, Coeur d’Alene, Idaho,
  2. Volleyball Team Camp, July 10-13, 2013, Bellingham, Washington.
    3. Stanwood Middle School Leadership Camp, August 13-16, 2013, Randle, Washington. 
  3. Student Teacher Cooperative Agreement with Eastern Washington University for 2013-2018 School Years. 
    5.Public Hearing Date, August 20, 2013, for the Adoption of the FY 2013-14 Budget.
    6. Resolution No. 2012/13-005 Authorizing a School Facilities and Technology Levy be on the November 5, 2013, Election Ballot for Voter Approval.
    8. Lease Agreement with Kelley Imaging Systems for a Copy Machine at the Transportation Center. 
    9. Personnel Consent Agenda.
    10. Contracts for District Administrators and Building Principals and Salary Schedules for Non-represented Office Workers, Building Principals, and District Level Administrators.
    11. Bills and Payroll. 

PAYROLL

FUND

WARRANT

TOTAL

May 2013

Payroll

#31441-31531

$1,016,952.75

Payroll ACH (Automated Clearing House)

$1,572,410.85

Electronic Federal Tax

$569,110.10

ACCOUNTS PAYABLE

May 31, 2013

General

#31532-31665

$229,747.34

Capital Projects

#31666-31666

$4,887.00

Associated Student Body

#31667-31699

$22,221.85

May 31, 2013

General

#31700-31700

$750.00

June 14, 2013

General

#31701-31843

$172,374.52

Associated Student Body

#31844-31870

$23,218.87

Discussion: (7) Approval of Superintendent's Contract for 2013-16 School Years.

Mr. Christoferson explained the process of determining the superintendent’s salary using seven benchmark districts and how student achievement would affect salary in the future.

Vote

Pat Patterson made a motion to approve the item #7, Superintendent’s Contract for 2013-16 School Years. Darlene Hartley seconded the motion; it was voted on and approved unanimously. 

ITEMS BROUGHT UP BY BOARD MEMBERS

Board members expressed their sentiments on the various end-of-year activities, especially graduation ceremonies and student accomplishments.

Darlene Hartley shared her heartfelt appreciation to Christine Gruver, Principal, and the high school staff for presenting honorary high school diplomas posthumously.

Pat Patterson proudly said his son, Caleb, was awarded Port Susan Middle School’s Student of the Year.

ADJOURNMENT

Ken Christoferson adjourned the Regular Meeting at 12:53 PM.

STANWOOD-CAMANO SCHOOL DISTRICT

BOARD OF DIRECTORS

___________________________________________

President

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Vice President

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Director

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Director

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Director

Attest:

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Jean Shumate, Ed.D.

Secretary for the Board