August 6, 2013 Regular Board Meeting Minutes

STANWOOD-CAMANO SCHOOL DISTRICT

BOARD OF DIRECTORS

MINUTES OF THE AUGUST 6, 2013, REGULAR BOARD MEETING

CALL TO ORDER

President Ken Christoferson called the meeting to order at 12:00 PM in the Administration & Resource Center boardroom.

ROLL CALL

Board members in attendance were Julie Dean, Darlene Hartley, Roger Myers, and Ken Christoferson. Pat Patterson was absent and excused.

FLAG SALUTE
Dan Johnston, Principal of Port Susan Middle School and Twin City Elementary, led the Pledge of Allegiance.

APPROVAL OF AGENDA

Darlene Hartley made a motion to approve the Agenda for the August 6, 2013, Regular Board Meeting. Julie Dean seconded the motion; it was voted on and approved unanimously.

APPROVAL OF MINUTES

Roger Myers made a motion to approve the Minutes of the July 2, 2013, Regular Board Meeting. Darlene Hartley seconded the motion; it was voted on and approved unanimously.

COMMENTS BY CITIZENS

There were no comments.

SUPERINTENDENT’S REPORT

Dr. Jean Shumate introduced the following reports:

DONATIONS

Julie Dean read the donations as follows: Joe Bolewicz, Stanwood Camano Physical Therapy, LLC ($332.69), Friends of Camano Island Parks ($581.76), Cedarhome Elementary PTA ($1,555.88), Elger Bay Elementary PTA ($1,483.91), Twin City Elementary PTA ($1,969.36), Utsalady Booster Club ($2,064.68), and Empire Lighting ($1,000.00).

RECOGNITIONS

Director Julie Dean read recognitions for Kathy Redfern from The College Board Advanced Placement Program and the Technology Student Association National Conference results as announced by Ross Short for the following students: Skout Roberson, Colin Cuchna, Karsten Chaplik, Jackson Campbell, Brian Hewlett, Jared Holmgren, Drew Stang, Bristan Kelley, and Brady Garcea.

FINANCIAL REPORTS

Mr. Gary Platt, Executive Director of Business Services, reported on the June Financial Reports. He discussed the Executive Summary and noted that enrollment ended with 77 Full Time Equivalent below the projected budget and 247 FTE less than one year ago. Mr. Platt also noted that tax revenue collections have exceeded budget estimates in both the General Fund and the Debt Service Fund.

BUDGET UPDATE

Mr. Platt provided information on the status of the proposed budget, changes approved by the state legislature and the governor, and other adjustments for FY 2013-14. The summary included: budget deficit amount of $546,161; an increase for the district’s contribution to the state retirement system on state funded salaries and unfunded $262,938 for other salaries funded by federal programs, food service or levy funded teaching positions; revised enrollment projection is 4,206, which decreased funding by approximately $144,000; roll back in levy collections, due to declining enrollment, estimated to be a decrease of $97,275; increased materials, supplies, and operating costs per Full Time Equivalent (FTE) student increased by $527,617; the legislature changed the funding for Alternative Learning Experience (ALE) programs to 96% of the regular education rate improved annual funding by $44,209. The pupil transportation department received a funding increase of $203,029. A reinstatement of salary funding reductions increased by $267,293 and food services overall program loss is due to lower enrollment, students selecting ala carte items instead of the “Class A” lunches and increased costs for salaries and payroll taxes.

Mr. Platt further discussed the estimated beginning fund balance accounts for FY 2013-14, grants and apportionment, excess levy summary, enrollment and staff counts, and the summary of the General Fund Budget.

At the August 20th Regular board meeting the resolution to adopt the FY 2013-14 will be discussed at the public hearing and the “Budget Handbook for Our Community” will also be available.

CONSENT AGENDA

Ken Christoferson removed item 9, Bills and Payroll, from the consent agenda for discussion and Roger Myers removed item 3, Revised Middle Schools Athletic Code for 2013-14 School Year.

Darlene Hartley made a motion to approve consent agenda items 1-3 and 5-8, listed below. Julie Dean seconded the motion; it was voted on and approved unanimously. 

  1. Donations.
  2. Memorandum of Understanding with Public School Employees of Stanwood-Camano (PSE) and Memorandum of Agreement with Stanwood-Camano Building Administrators.
  3. First Reading of Instruction Policy 2414, Community Service.
  4. Highly Capable Program Plan and Grant for 2013-14 School Year.
  5. Award to Apple, Inc. to Purchase Technology Equipment.
  6. Appoint John Russell and Marcus Bresko to Serve as Representatives on the Committee to Write a Statement Supporting the Proposed Facilities and Technology Levy Ballot Measure.
  7. Personnel Consent Agenda.

DISCUSSION: Item #4, Revised Middle Schools’ Athletic Code for 2013-14 School Year

Roger Myers noted a change in student compliance procedures. The electronic student program, Skyward, replaced the hard paper sheets that needed teacher signatures, expediting the process. Roger Myers moved to approve the Revised Middle Schools’ Athletic Code. Darlene Hartley seconded the motion; it was approved unanimously.

DISCUSSION: Item #9, Bills and Payroll

Mr. Christoferson noted that he would not vote on voucher #32338, Stanwood Redi-Mix, due to a conflict of interest.

Ken Christoferson made a motion to approve all of the bills and payroll except voucher #32338. Julie Dean seconded the motion; it was voted on and approved unanimously.

Darlene Hartley made a motion to approve voucher #32338, Stanwood Redi-Mix. Roger Myers seconded the motion; it was voted on and approved. Ken Christoferson abstained from the vote.

  1. Bills and Payroll

PAYROLL

FUND

WARRANT

TOTAL

June 2013

Payroll

#31871-31960

$1,013,822.74

Payroll ACH (Automated Clearing House)

$1,639,797.85

Electronic Federal Tax

$590,931.73

July 2013

Payroll

#32191-32277

$1,013,120.78

Payroll ACH (Automated Clearing House)

$1,555,203.90

Electronic Federal Tax

$564,716.44

ACCOUNTS PAYABLE

June 28, 2013

General

#31961-32074

$349,994.87

Associated Student Body

#32075-32104

$116,088.87

Private Purpose Trust

#32105-32105

$1,636.35

July 15, 2013

General

#32106-32184

$160,321.02

Associated Student Body

#32185-32190

#2,467.59

July 31, 2013 (2012-13)

General

#32278-32335

$60,194.05

Capital Projects

#32336-32336

$211.86

July 31, 2013 (2012-13)

General

#32338-32338

$982.46

July 31, 2013 (2013-14)

General

#32339-32345

$16,770.58

ITEMS BROUGHT UP BY BOARD MEMBERS

Board members expressed their appreciation of the many staff members who were involved with The Stanwood Camano Fair and for those students who participated.

Darlene Hartley announced that she and Dr. Shumate would visit the YMCA program at Twin City Elementary, in conjunction with the district’s summer feeding program, August 8th.

ADJOURNMENT

Ken Christoferson adjourned the Regular Meeting at 1:05 PM.

STANWOOD-CAMANO SCHOOL DISTRICT

BOARD OF DIRECTORS

___________________________________________

President

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Vice President

___________________________________________

Director

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Director

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Director

Attest:

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Jean Shumate, Ed.D.

Secretary for the Board