January 21, 2014 Regular Board Meeting Minutes

STANWOOD-CAMANO SCHOOL DISTRICT

BOARD OF DIRECTORS

MINUTES OF THE JANUARY 21, 2014 REGULAR BOARD MEETING

CALL TO ORDER

President Ken Christoferson called the meeting to order at 7:00 PM in the Administration & Resource Center boardroom.

ROLL CALL

Board members in attendance were Julie Dean, Darlene Hartley, Al Schreiber, Roger Myers, and Ken Christoferson. Ingrid Pelletier and Seth Brisendine, Student Advisors, were in attendance.

FLAG SALUTE
Tony Warner, Sterling Bank Manager led the Pledge of Allegiance.

APPROVAL OF AGENDA

Julie Dean made a motion to approve the Agenda for the January 21, 2014, Regular Board Meeting. Darlene Hartley seconded the motion; it was voted on and approved unanimously.

APPROVAL OF MINUTES

Al Schreiber made a motion to approve the Minutes of the January 7, 2013, Regular Board Meeting. Roger Myers seconded the motion; it was voted on and approved unanimously.

COMMENTS BY CITIZENS

There were no comments.

SUPERINTENDENT’S REPORT

Dr. Jean Shumate introduced the following reports:

DONATIONS

The donations were read by Ingrid Pelletier and Seth Brisendine as follows: Bob Stanton ($100.00) to Lincoln Hill High School and Lincoln Academy, Wendy Arnett donated a handwriting curriculum to special services (value $250.00), General Mills ($400.60) to Port Susan Middle School, Cedarhome Elementary PTA transportation costs ($257.75) for 5th grade students at Cedarhome Elementary, Viking Village Shopping Center donated $1,000.00 to Lincoln Hill High School/Lincoln Academy for science lab supplies, and Stanwood Booster Club Sports Account donated transportation for the girls and boys swim practices at Marysville (value $6,178.55).

RECOGNITIONS

Joy Rusko, Secretary to the Superintendent, introduced the following awards:

Shining Star Award:

  • Stanwood Elementary – Principal Barbara Marsh and teacher Tessa Karlberg recognized Madalyn Thornton, 4thgrade student, for her ability to embrace and care about others and the world.
  • Stanwood Middle School – Principal Barbara Marsh and teachers Michelle Rockwood and Kathy Bridenbaugh recognized Jade Brown, grade 8, for doing her best with a smile and being a positive influence with her peers.
  • Saratoga School – Dr. Lloy Schaaf, Assistant Superintendent of Teaching and Learning, presented Sarah Rogers as Saratoga School’s Shining Star. Dr. Schaaf read a statement from Curt Chester, Lead Teacher, who was unable to attend. Sarah was recognized for being self-motivated, accountable, dependable and persistent. 

Staff Awards:

  • Classified Employee of the Month (December): Debbie Saylor, Transportation Bus Driver. Lisa Orton, Director of Transportation, recognized Debbie and Lyle Hillman read the nomination for Richard Oien who was unable to attend.
  • Teacher of the Month (December): Cherae Almanza, Stanwood Middle School Teacher. Principal Barb Marsh recognized Cherae and read the nomination, written by Kym Shoemaker, who was unable to attend.

Board members presented certificates of achievement, Dr. Shumate presented the pictures for their schools, and sponsor Tony Warner, Sterling Bank Manager, presented gift certificates from co- sponsors Dos Reales, Stanwood Cinemas, and gift baskets from Viking Videos and Snow Goose Bookstore for the students.

Board of Directors:

  • In recognition of Board Appreciation Month, Dr. Jean Shumate and Dr. Lloy Schaaf presented Certificates of Achievement to the board members and student advisors on behalf of the Washington State School Directors’ Association (WSSDA). School staff and students honored the Board with posters, notes of appreciation, food, treats, and a special video.

RECESS

Director Christoferson recessed the meeting at 7:56 p.m. to allow guests to leave. He resumed the meeting at 8:00 p.m.

STRATEGIC PLAN UPDATE

Superintendent Jean Shumate, Lloy Schaaf, Assistant Superintendent of Teaching and Learning, and Gary Platt, Executive Director of Business Services, presented the Strategic Plan Update. Dr. Schaaf described activities and accomplishments to increase student achievement in Target 1. A District Improvement Plan was created for the next two years, focusing on instruction, content and equity for all students. Other focus areas are the Teacher Principal Evaluation System, Common Core Standards, and New Teacher Orientation. Assessing student learning continues with AIMSweb and Measure of Academic Progress (MAP) data. 

Dr. Shumate reported on activities to effectively communicate district goals and programs through Key Communicators’ meetings, websites, parent meetings, volunteers, technology committee and the Facility Advisory Committee. Further support of the instructional core is recognized in the transportation department, maintenance department, professional development, and technology.

Mr. Platt has planned to meet with the Facility Advisory Committee to review the prioritized facility improvement list. Mr. Platt continues to work on the energy grant, enrollment projections, impact of declining economic resources and legislative action, staff allocation, budget presentations and the Washington State Audit.

Dr. Shumate noted the Reduced Educational Program Plan approved by the Board in May did not reinstate any of the administrative reductions. A new transportation director was appointed beginning January 2014.

FINANCIAL REPORT

Gary Platt, Executive Director of Business Services, reported on the financial reports for the month of December 2013. He noted that the district is one-third of the way through the school year. He reviewed the Executive Summary and budget capacity account. Mr. Platt stated that all outstanding bonds or long-term debt was paid in December and the Debt Service Fund balance was $700,000. The food service report showed a slight decline in the ala cart category. 

Director Myers brought attention to a winter-feeding program in other districts. 

CONSENT AGENDA

Darlene Hartley made a motion to approve consent agenda items 1-7, listed below. Al Schreiber seconded the motion; it was voted on and approved unanimously. 

  1. Donations.
  2. Stanwood High School Field Trips: a) Technology Student Association State Officers to Career and Technology Student Association Legislative Day, February 4-5, 2014, Olympia, Washington and b) Technology Student Association State Officers Washington Industrial Technology Education Association Spring Conference, March 13-15, 2014 Wenatchee, Washington.
  3. Second Reading/Adoption of Revised Instruction Policy 2410, High School Graduation Requirements.
  4. Resolution 2013/14-003, 2013-2015 Energy Efficiency Grant Intent to Apply.
  5. Personnel Consent Agenda.
  6. Bills and Payroll.

PAYROLL

FUND

WARRANT

TOTAL

December 2013

Payroll

#34070-34154

$1,057,229.67

Payroll ACH (Automated Clearing House)

$1,581,396.62

Electronic Federal Tax

$562,373.18

ACCOUNTS PAYABLE

December 31, 2013

General

#34155-34246

$250,199.45

Associated Student Body

#34247-34269

$11,403.83

January 15, 2014

General

#34270-34389

$282,796.06

Capital Projects

#34390-34390

$211.86

Associated Student Body

#34391-34407

$10,852.64

  1. Architect Services with Pelletier + Schaar and Authorize the Negotiation of a Contract.

STUDENT ADVISORS’ REPORT

Ingrid Pelletier reported on Stanwood High School’s winter sports programs, Martin Luther King, Jr. Assembly, and Poetry Out Loud. Ingrid also reported on: end of semester January 28, mid-winter break February 14-17, The Snowflake Ball is February 22, and SHREK, the spring play, will be held in March. Ingrid also added that she was assured of staff during the lockdown incident.

Seth Brisendine reported for Lincoln Hill High School. He said that the leadership team was working on a new Associated Student Body constitution and the Martin Luther King Jr. assembly would be held January 23.

ITEMS BROUGHT UP BY BOARD MEMBERS

Board members thanked everyone for the Board Appreciation Month recognitions and for the great information that was prepared for the Board Retreat.

Darlene Hartley acknowledged Dr. Shumate and Mr. Platt for speaking to so many people on behalf of the School Facilities and Technology Levy and being always cognizant of the use of taxpayers’ money for our students.

Ken Christoferson said he would like to meet again to discuss the remaining items that were on the board retreat agenda.

Roger Myers thanked school and emergency personnel that responded to the recent high school lockdown incident. 

Al Schreiber commented on the information provided by Stanwood’s Chief of Police Rick Hawkins and Sergeant Rob Martin on the lockdown incident. Mr. Schreiber said that the students are well protected by emergency responders’ level of professionalism and the relationship with the local police department.

Ken Christoferson added that the safety of our students is the highest priority.

Jean Shumate requested that Joy Rusko forward the Board Appreciation Video to all of the Board Members.

ADJOURNMENT

Ken Christoferson adjourned the Regular Meeting at 8:28 PM.

STANWOOD-CAMANO SCHOOL DISTRICT

BOARD OF DIRECTORS

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President

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Vice President

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Director

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Director

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Director

Attest:

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Jean Shumate, Ed.D.

Secretary for the Board