June 3, 2014, Regular Board Meeting Minutes

STANWOOD-CAMANO SCHOOL DISTRICT

BOARD OF DIRECTORS

MINUTES OF THE JUNE 3, 2014 REGULAR BOARD MEETING

CALL TO ORDER

President Ken Christoferson called the meeting to order at 11:20 AM in the Administration & Resource Center boardroom.

ROLL CALL

Board members in attendance were Julie Dean, Darlene Hartley, Roger Myers, and Ken Christoferson. Al Schreiber was absent and excused.

EXECUTIVE SESSION

Mr. Christoferson excused the Board Members at 11:20 AM for an Executive Session to review the performance of a staff member for approximately 45 minutes. The Executive Session ended at 12:00 PM.

RECONVENE

Director Christoferson reconvened the meeting at 12:05 PM.

FLAG SALUTE
Roger Myers led the Pledge of Allegiance.

APPROVAL OF AGENDA

Julie Dean made a motion to approve the Agenda for the June 3, 2014, Regular Board Meeting. Roger Myers seconded the motion; it was voted on and approved unanimously.

APPROVAL OF MINUTES

Roger Myers made a motion to approve the Minutes of the May 20, 2014, Regular Board Meeting. Julie Dean seconded the motion; it was voted on and approved unanimously.

COMMENTS BY CITIZENS

There were no comments.

SUPERINTENDENT’S REPORT

Dr. Jean Shumate introduced the following reports:

DONATIONS

Superintendent Shumate presented the donation, as follows: Elger Bay Elementary PTA donated $3,278.44 to Elger Bay Elementary 5th grade outdoor education program.

YMCA UPDATE

Theresa Metzger, Chair of the Stanwood-Camano YMCA Organizing Committee, and Scott Sadler, YMCA Vice President and Chief Development Officer, presented programming and facility updates. Theresa explained and shared information on the following programs: Y-Achievers, Teen Service Program, the Y program in conjunction with the summer feeding program at Twin City Elementary, College Goal Sunday, Chill & Spill, new 2014 summer camps at Stanwood Elementary and the partnership with the Snohomish County Health Leadership Coalition Gear Up & Go program for all 5th grade students. Children and teens may participate in these programs without costs (with the exception of summer camps) due to the fundraising of over $48,000 by our community.

Mr. Sadler reported on the YMCA’s successes and future building demands. Funding and acquiring a site to build a 40,000-50,000 square-foot facility that would meet the needs of youth and older adults continues. Based on a recent census, a gathering space for the community and an aquatics center are top priorities. Scott said that the goal is to deliver as many programs as possible and to keep costs low in purchasing a site.

Mrs. Metzger said a part-time position is being formulated for Stanwood and she asked Dr. Shumate if she would be willing to meet the candidates.

Board members offered their support to bring the YMCA to our community.

ENROLLMENT

Gary Platt, Executive Director of Business Services, gave the enrollment report for the month of June. Mr. Platt said enrollment was 4,180.72 Full Time Equivalent (FTE). The average for the year was 4,204.09, which was below the budgeted projection by almost 2 FTE. This impacted the budget less than $11,000. Mr. Platt stated that enrollment declined by 13 FTE over the year compared to 110 FTE in 2012-13.

(Mrs. Hartley asked if it was possible to determine if the decline in enrollment was due to home-schooling, on-line courses, or private schools.)

Mr. Platt also informed the board that the debt service fund needs to be closed and said it would be best to close the fund before the 2014-15 budget is finalized. He proposed to bring a resolution to the Board for approval to move the debt service money to the general fund and designate use for potential capital project costs.

CONSENT AGENDA

Roger Myers made a motion to approve consent agenda items 1-6, listed below. Darlene Hartley seconded the motion; it was voted on and approved unanimously. 

  1. Donations. 
    2. Stanwood High School Field Trips: (a) Girls’ Golf State Tournament May 26-29, 2014; Woodland, Washington, (b) Boys’ Golf State Tournament May 26-29, 2014, Vancouver, Washington; (c) Track Team State Tournament May 29-31, 2014, Tacoma, Washington; (d) Girls’ Tennis State Tournament May 29-31, 2014, Kennewick, Washington; (e) Cheer Team to Cheer Camp June 28-July1, 2014, Grand Mound, Washington; and FFA Livestock Team State Livestock Judging Contest, June 30-July1, 2014, Corvallis, Oregon.
  2. Port Susan Middle School History Club Field Trip to National History Day Competition, June 14-19, 2014, College Park Maryland.
  3. Northwest Educational Service District Data Processing Contract for 2014-15.
  4. Student Teaching Cooperative Agreements with Western Governors University and Grand Canyon University.
  5. Personnel Consent Agenda. 

ITEMS BROUGHT UP BY BOARD MEMBERS

Board members expressed how honored they felt to attend the end-of-year concerts, banquets and graduations. Each are unique and a way to celebrate students’ accomplishments.

ADJOURNMENT

Director Christoferson adjourned the regular meeting at 12:41 PM.

STANWOOD-CAMANO SCHOOL DISTRICT

BOARD OF DIRECTORS

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President

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Vice President

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Director

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Director

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Director

Attest:

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Jean Shumate, Ed.D.

Secretary to the Board