August 5, 2014, Regular Board Meeting Minutes

STANWOOD-CAMANO SCHOOL DISTRICT

BOARD OF DIRECTORS

MINUTES OF THE AUGUST 5, 2014 REGULAR BOARD MEETING

CALL TO ORDER

President Ken Christoferson called the meeting to order at 12:04 PM in the Administration & Resource Center boardroom.

CALL TO ORDER

Board members in attendance were: Julie Dean, Darlene Hartley, Roger Myers, Al Schreiber, and Ken Christoferson.

FLAG SALUTE
Al Schreiber led the Pledge of Allegiance.

APPROVAL OF AGENDA

Roger Myers made a motion to approve the Agenda for the August 5, 2014, Regular Board Meeting. Julie Dean seconded the motion; it was voted on and approved unanimously.

APPROVAL OF MINUTES

Al Schreiber made a motion to approve the Minutes of the July 1, 2014, Regular Board Meeting. Julie Dean seconded the motion; it was voted on and approved unanimously. Roger Myers and Darlene Hartley recused themselves from the vote because they were absent from the meeting.

Darlene Hartley made a motion to approve the Minutes of the July 11, 2014, Special Board Meeting. Roger Myers seconded the motion; it was voted on and approved unanimously. Julie Dean and Al Schreiber recused themselves from the vote because they were absent from the meeting.

COMMENTS BY CITIZENS

There were no comments.

SUPERINTENDENT’S REPORT

Dr. Jean Shumate introduced the following reports:

DONATIONS

Julie Dean presented the donations, as follows: Museum of Northwest Art (MoNA) $110.64, Stanwood Elementary PTO $452.08, Cedarhome Elementary PTA $2,034.19, Twin City Elementary PTA $2,500.72, and Utsalady Booster Club $2,764.96.

JUNE FINANCIAL REPORT

Gary Platt, Executive Director of Business Services, presented the monthly financial reports for the month of June. He explained that the Office of Superintendent of Public Instruction evaluated the transfer of the Debt Service Fund’s residual equity amount of $916,174.65 that was transferred to the General Fund in June for the purpose of capital projects. They recommended moving the resources to the Capital Projects Fund. A Board resolution authorizing the transfer of the General Fund equity to the Capital Projects Fund was on the Consent Agenda. Mr. Platt said the 2014-15 Budget would be aligned to reflect the changes.

Mr. Platt also reviewed the Executive Summary, budget status reports, and the capital projects report. The capital projects in progress (high school parking lot, high school heating/lighting, and technology infrastructure) were on time as defined in bid documents and all within budget. Used portables that are designed for technology purposes would be purchased at reduced costs and covered under the facilities and technology levy budget.

CAPITAL FACILITY PLANNING

Gary Platt shared before and after pictures of the high school parking lot, the high school boilers, and the technology room. The parking lot was being painted and striped; new water heaters replaced rusted ones; and new boilers installed that are computerized, prepackaged and reusable. The old technology portable would be demolished and the tech staff room has been moved into the old library at Church Creek Campus.

Mr. Platt also reconvened the Facility Advisory Committee and 9 of the 14 members attended a meeting in July. They were updated on the capital projects in progress from the School Facilities and Technology Levy funds to-date. The committee unanimously recommended the Board to begin the process of developing a plan to replace the high school and further recommended the process includes an evaluation of the existing site and potential new sites and the transition for students. Mr. Platt made and presented an estimated timeline for the Board to review. Dr. Shumate added that community members made clear that there would not be an increase in taxes. With the timeline offered, the School Facility and Technology Levy taxes would be in the 5th and final year and a new bond levy to build a high school would not increase taxes. Dr. Shumate said a new high school steering committee would need to be formed and given all the information collected from past experiences. School safety would also be a top priority in the plan development. 

Director Christoferson suggested to have a Board Study Session prior to the August 19th Board Meeting for more information.

CONSENT AGENDA

Ken Christoferson removed #17, Bills and Payroll, from the Consent Agenda for discussion.

Roger Myers made a motion to approve consent agenda items 1-16, listed below. Al Schreiber seconded the motion; it was voted on and approved unanimously. 

  1. Donations. 
  2. Stanwood High School Drum Line Camp Field Trip, July 18-19, 2014, Ellensburg, Washington.
  3. Second Reading/Adoption of Student Policy 3411, Student Sports – Concussion and Head Injuries.
  4. Affirmative Action Plan 2014-2019.
  5. Resolution 2013/14-008, 403(b) Tax Sheltered Account Plan.
  6. Resolution 2013/14-009, Delegating Authority to Washington Interscholastic Activities Association (WIAA) for 2014-15.
  7. Contract Documents for Internal Revenue Code Section 125 with Flex-Plan Services Inc. (Administrative Services Agreement, Business Associate Agreement, Direct Debit and Credit Authorization Agreement, and Plan Sponsor Certification).
  8. Lease Agreement with WITT Company for Twin City Elementary Kyocera Copier.
  9. 2014-15 School Year Special Services Contracts for: (a) Children’s Institute for Learning Differences/CHILD, (b) Sherwood Community Services Birth-to-Two Program, (c) JoLinda Finne, Teacher for Visually Impaired, and (d) Gayle Burditt & Associates, Speech Language Pathologist Services.
  10. Contract with IVOXY Consulting LLC for Technology Consultation and Integration Services.
  11. Student Fee Schedule and Food Service Price Schedule for FY 2014-15.
  12. Memorandum of Understanding with Stanwood-Camano Education Association (SCEA) Regarding Substitute Pay.
  13. Letter of Agreement with Public School Employees (PSE) Regarding Sumer Employees Work Schedules.
  14. Memorandum of Understanding with Stanwood-Camano Education Association (SCEA) Regarding Teacher Evaluation.
  15. Resolution 2013/14-010 Authorizing the Transfer of General Fund Equity to the Capital Projects Fund.
  16. Personnel Consent Agenda. 

Discussion

Ken Christoferson explained that one of the vouchers, Stanwood Redi-Mix, belonged to his company and that he would not vote on Consent Agenda Item #17 Bills and Payroll.

Vote

Roger Myers made a motion to approve Consent Agenda Item #17, listed below. Al Schreiber seconded the motion; it was voted on and approved. Mr. Christoferson did not vote.

  1. Bills and Payroll.

PAYROLL

FUND

WARRANT

TOTAL

July 2014

Payroll

#36761-36857

$1,115,455.29

Payroll ACH (Automated Clearing House)

$1,597,057.09

Electronic Federal Tax

$596,878.90

ACCOUNTS PAYABLE

July 15, 2014

General

#36609-36735

$279,561.08

Capital Projects

#36736-36746

$680,719.91

Associated Student Body

#36747-36760

$76,625.00

July 15, 2014 2014-15

Associated Student Body

#36606-36608

$2,381.30

July 31, 2014

General

#36858-36927

$114,036.87

Capital Projects

#36928-36938

$843,111.79

Associated Student Body

#36939-36941

$402.02

ITEMS BROUGHT UP BY BOARD MEMBERS

Roger Myers noted that he read an article in the Everett Herald about Tristen Heckman, Stanwood High School student, who attended Evergreen Boys State at Warm Beach Camp and was honored with the Expectations of Excellence Award. American Legion Post 92 in Stanwood sponsored Tristen.

Roger also attended a workshop regarding the Open Meetings Act, which is a new requirement for board members.

Julie Dean remarked that the high school parking lot was “beautiful.”

Ken Christoferson also said the parking lot looked great.

Dr. Shumate stated how much she appreciated Gary Platt for all his work with the capital projects and his assistance while he was on vacation.

ADJOURNMENT

Director Christoferson adjourned the regular meeting at 12:42 PM.

STANWOOD-CAMANO SCHOOL DISTRICT

BOARD OF DIRECTORS

___________________________________________

President

___________________________________________

Vice President

___________________________________________

Director

___________________________________________

Director

____________________________________________

Director

Attest:

____________________________

Jean Shumate, Ed.D.

Secretary to the Board