January 20, 2015, Regular Board Meeting Minutes

STANWOOD-CAMANO SCHOOL DISTRICT

BOARD OF DIRECTORS

MINUTES OF THE JANUARY 20, 2015, REGULAR BOARD MEETING


CALL TO ORDER

President Ken Christoferson called the meeting to order at 7:00 PM in the Administration & Resource Center boardroom.


ROLL CALL

Board members in attendance were: Julie Dean, Darlene Hartley, Al Schreiber, Roger Myers, and Ken Christoferson. Mindy Atwell and Ingrid Pelletier, Student Advisors, were also present.


FLAG SALUTE
Ryan Ovenell, Lincoln Hill High School/Lincoln Academy Principal, led the Pledge of Allegiance.


APPROVAL OF AGENDA

Julie Dean made a motion to approve the Agenda for the January 20, 2015, Regular Board Meeting. Al Schreiber seconded the motion; it was voted on and approved unanimously.


APPROVAL OF MINUTES

Darlene Hartley made a motion to approve the Minutes of the January 6, 2015, Regular Board Meeting. Roger Myers seconded the motion; it was voted on and approved.

Roger Myers made a motion to approve the Minutes of the January 13, 2015, Special Board Meeting. Julie Dean seconded the motion; it was voted on and approved.

COMMENTS BY CITIZENS

There were no comments.


SUPERINTENDENT’S REPORT

Dr. Jean Shumate introduced the following reports:


DONATIONS
Ingrid Pelletier and Mindy Atwell presented the donations, as follows:  (1) Washington Technology Student Association provided transportation costs, $172.70, for Stanwood High School Technology Student Association (TSA) leaders’ travel to Ellensburg, Washington, for the leadership training seminar; (2) Robert Riner, Firefly Images, donated photo rebates to the following schools:  Twin City Elementary $450.23, Utsalady Elementary $436.58, Elger Bay Elementary $468.00, Stanwood Elementary $541.50, and Cedarhome Elementary $853.73; (3) Stanwood Elementary PTO provided two 5th grade teacher stipends, $1,556.36, for the Stanwood Elementary outdoor education program; (4) General Mills Box Tops for Education donated $639.10 to Port Susan Middle School; and (5) Stanwood Booster Club provided transportation costs to Stanwood High School Athletics - $986.04 for the cross country team’s local practices and $5,274.31for the girls swim team practices at Marysville YMCA.

VOLUNTEER RECOGNITION AWARDS
Maurene Stanton, Director of Human Resources, introduced the new recognition award for volunteers in the schools.  The following Volunteer Service Awards were given to:
- Sophie O’Malley – Saratoga School
- Jackie Sellers – Stanwood Elementary
- Sarah Foreman – Stanwood Middle School

AWARD OF HONOR
Lloy Schaaf, Assistant Superintendent of Teaching and Learning, presented the Award of Honor to Ruth Turner, Stanwood Elementary Office Manager, and Flo Dahlstedt, Stanwood Elementary physical education teacher.  Mrs. Dahlstedt responded to a student’s medical emergency situation during her class and carried the student to the office where Mrs. Turner performed CPR, saving the child’s life.

Joy Rusko, Secretary to the Superintendent, introduced the Shining Star Award and Teacher of the Month Award.

SHINING STARS
- Barbara Marsh, Stanwood Elementary Principal, recognized Noble Hargitt.
- Curt Chester, Saratoga Lead Teacher, recognized Monique Poulson.
- Tod Klundt, Stanwood Middle School Principal, Cherae Almanza, Assistant Principal, and Gaylynn Buethien, art teacher, recognized Selena Fryberg.
Tony Warner, Umpqua Bank Manager, sponsor of the awards in partnership with Snow Goose Bookstore and Stanwood Cinemas, presented gift certificates to the students.

EMPLOYEE AWARDS
Doug Smith, science, health and mathematics teacher at Lincoln Hill High School and Lincoln Academy received the Teacher of the Month for December.  Ryan Ovenell, Principal, read the nomination he wrote for Mr. Smith.  Tony Warner, Umpqua Bank Manager, sponsor of the award in partnership with Dos Reales Restaurant and Stanwood Cinemas, presented gift certificates to Mr. Smith.

BOARD OF DIRECTORS
In recognition of Board Appreciation Month, Dr. Jean Shumate, Superintendent, thanked the Board members for their commitment and service to the Stanwood-Camano School District and presented Certificates of Achievement.

RECESS
Director Christoferson recessed the meeting at 7:59 PM for approximately 5 minutes to allow guests to leave.  He resumed the meeting at 8:07 PM.

STRATEGIC PLAN
Superintendent Jean Shumate, Lloy Schaaf, Assistant Superintendent of Teaching and Learning, and Gary Platt, Executive Director of Business Services, presented the Strategic Plan Update.  Each addressed the district’s efforts to increase every student’s achievement through the improvement of instructional core and the support systems of communications and facilities. 

Dr. Schaaf discussed the need for a District Improvement Plan with the focus on mathematics and reading through instruction, content and equity for all students. Some of the highlights were: implementation of the Principal Evaluation System; the Washington State Learning Standards; Smarter Balanced Assessment; updated Highly Capable Program and English Language Learner Program; and professional development.

Dr. Shumate provided information on the support systems needed for student achievement: one Key Communicator meeting was held in November and two more are scheduled; the high school replacement planning process will be supported by Maurene Stanton, Director of Human Resources, with an addition to her contract as the public relations coordinator (.2 position); the transportation department passed the 2015 surprise inspection from the Washington State Patrol and ordered two new special service buses; and the maintenance department has assisted with capital projects.

Mr. Kevin Plambeck, Director of Career and Technology Education, explained the changes in technology to-date stating there would be 850 virtual desktop sessions available for testing purposes by spring and the Strategic Planning Technology Committee will begin creating plans to address teacher workstation requirements, mobile computing within the school buildings, and assistive technology needs.  The technology services group has overseen the completion of the new data center, which houses the district’s network and computer servers for the virtual desktop infrastructure.

Mr. Gary Platt continued by saying that additional capital projects, planned for summer 2015, are getting coordinated with the assistance of Architect Dave Pelletier.  Also, nominations are being solicited for the new high school planning committee.  Mr. Platt stated that enrollment projections continue to decline.

SAFETY – Dr. Schaaf announced that school safety plans have been updated at every school and the school resource officer and principals met to review Rapid Responder procedures.  Cedarhome Baptist Church in Stanwood and Camano Chapel on Camano Island were established to be reunification sites, if needed, and a new emergency system phone system for district personnel is being setup called RAVE Mobile Safety in conjunction with the Snohomish County 911 emergency system (Island County is not involved at this time).  Dr. Schaaf continues efforts on harassment, intimidation and bullying to make students feel safe.  Gary Platt added that the risk management pool have provided information to the appropriate staff on safety procedures of vandalism, theft, and arson.

FINANCIAL REPORTS
Gary Platt, Executive Director of Business Services, reported on the Monthly Financial Report for December 2014.  He reviewed the Executive Summary and said that enrollment decreased by 172 FTE since 2012.

CONSENT AGENDADarlene Hartley made a motion to approve Consent Agenda items 1-8, listed below. Julie Dean seconded the motion; it was voted on and approved unanimously.
1. Donations
2. Stanwood High School Field Trip for the Boys Soccer Team Camp, March 6-7, 2015, Warm Beach Camp, Stanwood, Washington.
3. Novel, Red Scarf Girl, for 10th Grade English and 10th Grade Honors English.
4. Raising Student Worker Event Rate of Pay to $19.00 per Two-hour Event.
5. Dispose of a Surplus Generac 100KW Generator.
6. Agreements with Northwest Regional Data Center and Toddler Learning Center.
7. Personnel Consent Agenda.
8. Bills and Payroll

PAYROLL   FUND   WARRANT   TOTAL
December 2014   Payroll   #38810-38880   $1,086,362.44
    Payroll ACH (Automated Clearing House)       $1,626,599.69
    Electronic Federal Tax       $591,254.92
ACCOUNTS PAYABLE            
December 31, 2014   General   #38881-38989   $334,227.52
    Capital Projects   #38990-38998   $286,569.66
    Associated Student Body   #38999-39030   $18,871.04
 January 15, 2015   General   #39031-39173   $305,401.19
    Capital Projects   #39174-39183   $1,197,515.22
    Associated Student Body   #39184-39201   $6,812.90

STUDENT ADVISOR REPORTS

Ingrid Pelletier reported on the winter athletic events at Stanwood High School and said the girls and boys basketball teams were doing quite well; student assemblies were held in recognition of Martin Luther King, Junior and the guest speaker was well received; Eats Café is scheduled for February 12; and test schedules began for first semester grades.

Mindy Atwell also commented on Lincoln Hill High School’s Martin Luther King, Junior assembly and said the 77% of the students attended; the leadership pancake breakfast was held for students; and nominations for student body officers had begun.


ITEMS BROUGHT UP BY BOARD MEMBERS

Roger Myers commented on the Super Bowl match-up between the Seattle Seahawks and the New England Patriots and joked that one of our student advisors was rooting for the Patriots. Ingrid Pelletier proudly announced that she was a Patriot fan. Roger also thanked everyone for the kind words, appreciation notes, cookies, and dinner in honor of Board Appreciation Month.

Al Schreiber commented highly on the Shining Star Awards for the students and the new Volunteer Service Award.

Darlene Hartley appreciated the student advisors for doing an outstanding job and for the parents that support them.

Julie Dean also said she was excited about the new volunteer award and thanked Principal Ryan Ovenell for suggesting it.

Ken Christoferson thanked his fellow Board members for their service and support. He also thanked Ruth Turner and Flo Dahlstedt for their part in an emergency situation at Stanwood Elementary.


ADJOURNMENT

Director Christoferson adjourned the regular meeting at 8:50 PM.

STANWOOD-CAMANO SCHOOL DISTRICT

BOARD OF DIRECTORS

___________________________________________

President

___________________________________________

Vice President

___________________________________________

Director

___________________________________________

Director

___________________________________________

Director

Attest:

____________________________

Jean Shumate, Ed.D.

Secretary to the Board