April 21, 2015, Regular Board Meeting Minutes

MINUTES OF THE APRIL 15 21, 2015, REGULAR BOARD MEETING (date was corrected as "21" at May 5, 2105 meeting)

President Ken Christoferson called the meeting to order at 7:00 PM in the Administration & Resource Center boardroom.

Board members in attendance were: Julie Dean, Darlene Hartley, Al Schreiber, Roger Myers, and Ken Christoferson. Mindy Atwell and Ingrid Pelletier, Student Advisors, were also present.

Tony Warner, Vice President, Store Manager Stanwood Umpqua Bank, led the Pledge of Allegiance.

Julie Dean made a motion to approve the Agenda for the April 21, 2015, Regular Board Meeting. Darlene Hartley seconded the motion; it was voted on and approved unanimously.

Al Schreiber made a motion to approve the Minutes of the March 17, 2015, Regular Board Meeting. Julie Dean seconded the motion; it was voted on and approved. Roger Myers did not vote due to his absence.

There were no comments.

Dr. Jean Shumate introduced the following reports:

Dr. Shumate introduced Stanwood High School woodshop teacher Ray Mather to present the wood projects displayed in the boardroom. Mr. Mather introduced Sarah Cruse the student who created the cedar chest, wall mirror, clock, cutting boards, and gavel. She received the Woodfest's Mike Chandler's Award and multiple first place blue ribbons for her woodworking skills at the Annual Woodfest Competition in Sedro Woolley.

Ingrid Pelletier and Mindy Atwell presented the donations and recognitions, as follows:
1. Utsalady Booster Club teacher stipend, $353.77, for an after school book/art enrichment class at Utsalady Elementary. The Booster Club also donated $240.00 to purchase Mariner tickets;
2. Stanwood Middle School PTO provided transportation costs, $242.06, for the Stanwood Middle School's 8th grade field trip;
3. Washington Technology Student Association provided transportation and teacher substitute costs, $268.15, for Stanwood High School's Technology Student Association (TSA) students to attend Legislative Day of Action in Olympia, Washington;
4. Clay and Susan Thompson donated art supplies, $100.00, for the Stanwood High School's graphic arts Advanced Placement Program;
5. Camano Arts Association donated $150.00 to Stanwood High School's graphic arts department to purchase supplies;
6. Stanwood Booster Club sports' account provided transportation costs, $1,839.79, for Stanwood High School's wrestling team to participate at the Winter Wrestling Tournament in Othello, Washington; and
7. The Employee Recycling Program, granted a NuStep T4r Recumbent Cross Trainer and floor mat, value $4,073.00, to the Stanwood-Camano School District's Adult Transition Center to implement the "Fit-for-Life" program.

1. The Washington Student Achievement Council announced the 2015 Washington Scholars from Stanwood High School: Sasha Cordier, Caitlin Lingrey, Joshua Marble, and Corina Pierce.
2. Nancy Bell, Education Director, Schack Art Center, announced the award recipients from Stanwood High School for the 2015 Black and White Photography Contest, they are: Madison Chollar, Natasha Davis, and Madeline Jones.
3. The Stanwood FFA Horticulture Team placed 3rd in Nursery Landscape and 6th in Floriculture at the annual FFA State Nursery and Floriculture Contest in Snohomish. Student Makayla Wood also placed in the top 10 in both contests. The following students were on the FFA team: Makayla Wood, Kelsey Schoen, Jon Bernard, Carmen Small, Sabrina Ross, Ashley Koster, and EmiLee Koster.
4. History Day Regional Competition at Western Washington University was very successful for Stanwood High School students. All History Day members advanced to the state competition in May, they are: Caitlyn Jasmer, Trinity Hundley and Ashley Peterson, Collin Chung and Daniela Tierra.
5. Ross Short, Technology Student Association (TSA) Advisor, announced the results of the 32nd Annual Washington Technology Student Association State Conference, which tested student's leadership, employability, and technical skills. Two students, Jackson Campbell and Colin Cuchna, finished their terms as state officers by leading a great conference. Gabe Johnson, Carter Garcea, and Nathan Holmgren earned their Silver Achievement Awards for their leadership, technical, and service activities within TSA. TSA team members were: Carter Garcea, Jared Holmgren, Nathan Holmgren, Karsten Chaplik, Carson Houk, Matt Lawson, Philip Santeford, Bryan Strachan, and Chris Blackwell, Carlton McDonald, Collin McKenzie, Harrison Frazier, Nathan Bailey, Kody Smith, and Gabriel Johnson.
6. The Snohomish Conservation District recognized Colleen Keller, Utsalady Elementary Principal, with this year's Better Ground Showcase Educator of the Year for her commitment to creating a culture of environmental stewardship at her school.

Joy Rusko, Secretary to the Superintendent, introduced the Shining Star Awards.
• Rocio Bautista Montenegro, Twin City Elementary, was recognized by Principal Jennifer Allen and 3rd grade teacher Sandi Meier.
• Erin Pilolla, Port Susan Middle School, was recognized by Principal Dan Johnston and Crysty Auckland, Highly Capable Teacher.
Director Al Schreiber presented certificates of achievement to the Shining Stars on behalf of the Board; Dr. Shumate presented the pictures for their school and sponsor, Tony Warner Umpqua Bank Manager, presented gift certificates from Snow Goose Bookstore and Stanwood Cinemas.

Maurene Stanton, Director of Human Resources, introduced the Volunteer Service Awards.
• Natalie Hagglund received the Volunteer Service Award and was recognized by Twin City Elementary Principal Jennifer Allen.
• Port Susan Middle School volunteer, Cindy Hand, was unable to attend. She will be recognized at an upcoming meeting.
Director Roger Myers presented the Volunteer Service Award certificate.

Joy Rusko introduced the employee awards as follows:
• Jim Ross, Utsalady Elementary Lead Custodian, received the Classified Employee of the Month Award for February. Principal Colleen Keller read the nand staff nominated Jim for the award. Mrs. Keller read the nomination was read by.
• Staci Lauinger, Title I and Learning Assistant Program Coordinator, received the Teacher of the Month Award for March. Dr. Lloy Schaaf, Assistant Superintendent of Teaching and Learning, and Victor Hanzeli, Principal of Elger Bay Elementary, on behalf of district principals recognized Staci for her contributions to the district. Teachers Dana Anderson, Marci Tepley, and Nichale VanScoy wrote the nomination and recognized Staci. Marci Tepley was unable to attend.
Directors Roger Myers and Julie Dean presented certificates of achievement; Dr. Shumate presented the pictures for their school and sponsor Tony Warner, Umpqua Bank Manager, presented gift certificates from Dos Reales and Stanwood Cinemas.

Director Christoferson recessed the meeting at 7:52 PM for approximately 5 minutes to allow guests to leave. He resumed the meeting at 7:54 PM.

Gary Platt, Executive Director of Business Services, gave the enrollment report for the month of April 2015. There were 4,116.99 Full Time Equivalent (FTE) students enrolled, which was above the budget projection by 94.52 FTE. April's enrollment decreased by about 11 FTE overall.

Roger Myers made a motion to approve Consent Agenda items 1-12, listed below. Darlene Hartley seconded the motion; it was voted on and approved unanimously.
1. Donations.
2. Stanwood High School Field Trips: (a) FFA Agricultural Education Livestock Judging Team Contests, April 23-25, 2015, Asotin County Fair and St. John Spring Fair, Moscow, Idaho; (b) Sports Medicine Team State Competition, April 23-25, 2015, Spokane, Washington; (c) Technology Student Association (TSA) National Conference, June 27-July 3, 2015, Dallas, Texas; (d) FFA Livestock Judging Team Livestock Careeer/Development Event, May 5-6, 2015 Spokane, Washington; and (e) FFA Stanwood Chapter to State FFA Convention, May 13-17, 2015, Pullman, Washington.
3. Elementary 5th Grade Outdoor Education/Environmental Camp Field Trips: (a) Utsalady Elementary, May 21-22, 2015, Warm Beach Camp, Stanwood, Washington; (b) Cedarhome Elementary, June 1-3, 2015, Camp Orkila, Orcas Island, Washington; and (c) Elger Bay Elementary June 1-3, 2015, Camp Orkila, Orcas Island, Washington.
4. Elementary 5th Grade Outdoor Education/Environmental Camp Contracts: (a) Warm Beach Camp, Guest Group Contract for Utsalady Elementary, May 21-22, 2015; (b) YMCA of Greater Seattle, Camp Orkila for Elger Bay Elementary, June 1-3, 2015; and (c) YMCA of Greater Seattle, Camp Orkila for Cedarhome Elementary, June 1-3, 2015, and (d) YMCA of Pierce County, Camp Seymour for Twin City Elementary, April 27-29, 2015.
5. First Reading of Management Support Policy 6957, Change Orders.
6. First Reading of Revised Personnel Policy 5010 – Nondiscrimination and Affirmative Action, and Revised Students Policy 3207 – Harassment, Intimidation and Bullying.
7. Northwest Educational Service District 189 Interlocal Agreements for 2015-16 Special Education Services: (a) Snohomish Discovery Cooperative; and (b) Northwest Regional Learning Center.
8. Northwest Educational Service District 189 Legal Services Cooperative Agreement for FY 2015-16.
9. Northwest Educational Service District 189 Interlocal Agreement for 2015-16 Snohomish County Detention Center (Denney) Education Program.
10. Contracting, Purchasing, or Bidding the Following Projects: Contract or Purchase Stanwood High School: library and counseling center flooring replacement, gym bleacher replacement, stadium running track resurfacing, roofing replacement, and greenhouse roof replacement; Stanwood Elementary roof replacement; and Saratoga School demolish science room and relocate a portable classroom, and Bidding for Stanwood High School: agriculture shop welding exhaust system replacement; and exterior painting and weatherproofing.
11. Personnel Consent Agenda.
12. Bills and Payroll.

March 2015 Payroll #39987-40062 $1,109,310.86
Payroll ACH (Automated Clearing House) $1,650,776.35
Electronic Federal Tax $602,421.11
March 31, 2015 General #40063-40214 $339,189.14
Capital Projects #40215-40220 $33,693.02
Associated Student Body #40221-40246 $21,436.80
April 15, 2015 General #40247-40362 $501,836.15
Capital Projects #40363-40369 $57,299.48
Associated Student Body #40370-40395 $29,732.80

Stanwood High School: Ingrid Pelletier announced the spring athletic events and records; upcoming activities - National Honor Society, Senior Prom, Associated Student Body (ASB) elections and class officers; and that the high school received the Washington Achievement Award for High Progress.

Mindy Atwell announced that Lincoln Hill High School was in the process of re-accreditation; the Smarter Balanced Assessment would start on April 27; a field trip to Pilchuck Glass and botanical gardens on May 4; and graduation would be on June 8th.

Roger Myers shared his enjoyment when conversing with the student advisors.

Al Schreiber expressed his sentiments about the quality of students, staff, and volunteers that are recognized at the board meetings. He also was pleased with the opportunities community groups have to use our facilities, which give our youth a variety of activities to explore.

Darlene Hartley was pleased and honored to recognize the chose award recipients. Mrs. Hartley commented on the revision of policies on the consent agenda were very meaningful and appreciated the decisions being made.

Julie Dean commented on the four schools, Cedarhome Elementary, Stanwood Elementary, Port Susan Middle School, and Stanwood High School, receiving the Washington Achievement Award and that our District continues to progress; providing the best education possible for our students.

Ken Christoferson thanked Gary Platt for providing an update on levy projects and issues. Ken also thanked Dave Pelletier for his services and investment in our community.

Superintendent Shumate announced that the Washington Achievement Awards would be presented to the schools at a future meeting. She thanked Lloy Schaaf, Assistant Superintendent of Teaching and Learning, for doing a fabulous job, with limited resources.

Director Christoferson adjourned the regular meeting at 8:04 PM.

The study session began at 6:30 PM. Gary Platt presented the board with a list of capital projects scheduled for completion during the summer of 2015. One project, "replace and refinish Stanwood High School lower gymnasium floor, was discussed in detail. When this project was proposed for funding in the Facilities and Technology Levy, it was assumed that the floor would require complete replacement. This spring, after careful inspection, the administration recommends repairing and refinishing the existing wood floor, rather than replacement. The reasons for the change are as follows:
1. Contrary to previous assumptions, the existing maple flooring does have sufficient thickness to allow for sanding down to bare wood.
2. Testing of the substrata revealed the existence of an asbestos containing vapor barrier that is partially adhered to an asphalt coating on the underlying concrete. Removal of the floor would require the abatement of that vapor barrier at a cost of approximately $80,000. No abatement is necessary if the project is limited to sanding the existing wood floor. This cost was not included in the project estimate.
3. The concrete substrata contains defects that would have to be resolved by removing an asphalt coating and installing a leveling compound at an estimated cost of $20,000. This cost was not included in the project estimate.
4. Areas in the primary basketball court area that the head basketball coach has identified as "dead spots" can be repaired. Repairs will result in an improved playing surface.
The Study Session concluded at 6:48 PM.



Vice President





Jean Shumate, Ed.D.
Secretary to the Board