April 15, 2008, Regular Board Meeting

STANWOOD-CAMANO SCHOOL DISTRICT
BOARD OF DIRECTORS
MINUTES OF THE APRIL 15, 2008, REGULAR MEETING
               

CALL TO ORDER
Roger Myers called the meeting to order at 7:00 PM.  Board members in attendance were:  Roger Myers, Darlene Hartley, Ken Christoferson, and Julie Dean.  Pat Patterson was absent from the meeting.  Student advisor Alex Keller was present and Anne Marie Olson was absent.  Pam Gentz, Twin City Elementary principal, and Kellan Shoe, student, led the Pledge of Allegiance.

APPROVAL OF AGENDA
Darlene Hartley made a motion to approve the agenda.  Julie Dean seconded the motion; it was voted on and approved unanimously.

APPROVAL OF MINUTES
Roger Myers stated that the April 14, 2008, special meeting minutes regarding the auditor's exit conference would not be voted on due to the lack of a quorum at the meeting.  Julie Dean made a motion to approve the minutes of the March 18, 2008, Regular Board Meeting.  Ken Christoferson seconded the motion; it was voted on and approved unanimously.

COMMENTS BY CITIZENS
There was no audience participation.

STUDENT RECOGNITION
Shining Star Awards were presented to students, Kellen Shoe, Twin City Elementary, April Thayer, Port Susan Middle School, and Ken Moyes, Alternative Middle School.  Each received a certificate of achievement from the Board of Directors.

RECESS/RECONVENE
Roger Myers recessed the meeting at 7:17 PM to allow students and guests to leave.  He reconvened the meeting at 7:28 PM.

PUBLIC HEARING
Roger Myers declared the public hearing open at 7:28 PM to discuss the 2008-09, I-728 Proposal.  Mike Olson and Lloy Schaaf, assistant superintendents for secondary and elementary education, reported on the I-728 proposal which included:  allowable uses of funds, proposed activities, Quality For All, program elements, staff assignments, and the proposed budget.  The public was invited to comment either for or against the I-728 Proposal for 2008-09.  There was no public comments offered.  The hearing was closed at 7:38 PM.

SUPERINTENDENT’S REPORT
Dr. Jean Shumate announced the following reports:

DONATIONS
Alex Keller, student advisor, presented the donations and recognitions. 

STANWOOD HIGH SCHOOL IMPROVEMENT PLAN
Christine Gruver, principal, and staff members, Ross Short and Bobbe Lemme, presented the School Improvement Plan for Stanwood High School.  They focused on academic areas, school climate, WASL data and goals, collaboration between departments, and using a safety grant for an enhanced alarm system.

ENROLLMENT UPDATE
Gary Platt, Executive Director for Business and Operations, reported on the enrollment for the month of April 2008.  He stated that there are 5,094 full time equivalent (FTE) students.  He said that the current enrollment is the lowest since the 2000-01 school year.

FINANCIAL REPORT
Gary Platt gave the financial report for the month of March 2008.  He discussed the executive summary, manager’s report, special education safety net revenue, transportation fund, and food service report.

Mr. Platt explained the process of the 2006-07 State auditors’ exit conference and said that the district received an excellent report.  He thanked all of the staff for such outstanding work.

CONSENT AGENDA
Roger Myers pulled item 4, Change in the AT&T Cell Tower Rental Agreement, until further notice.  Darlene Hartley pulled item 9, Bills and Payroll, for discussion. 

Ken Christoferson made a motion to approve the remainder of the consent agenda, listed below.  Darlene Hartley seconded the motion; it was voted on and approved unanimously.
1.   Donations
2.   2008-09 I-728 Proposal
3.   2008-09 Northwest ESD 189 Interlocal Agreements for Special Education Services for (a) Deaf and Hard of Hearing Cooperative, (b) Skagit Discovery Cooperative
5.   State of Washington Intergovernmental Cooperative Purchasing Agreement for Public Agencies
6.   Stanwood High School's Field Trips: (a) Family, Career & Community Leaders of America (FCCLA) April 8-11, Wenatchee; (b) Future Business Leaders of America (FBLA) April 10-12, Bellevue; (c) Washington Vocational Sports Medicine Association (WVSMA) April 25-26, Wenatchee; and (d) Future Farmers of America (FFA) April 22-23, Walla Walla, WA
7.   Northwest ESD 189 2008-09 Learning Resource Cooperative Member Services
8.   Interlocal Agreement with Arlington Public Schools for Special Education Services.
10.  Approval of Personnel Agenda. 

Discussion:  Darlene Hartley asked to vote on voucher #66275 separately in order to avoid the possible appearance of a conflict of interest.  A vote was taken to approve the remaining payroll and vouchers; it passed unanimously.  Roger Myers asked for comments regarding voucher #66275.  Ken Christoferson said that voucher #66275, Stanwood-RediMix, belonged to his company and that he would recuse himself from the vote.  Julie Dean, Darlene Hartley, and Roger Myers voted on the approval of voucher #66275; it was approved unanimously.
9.  Bills and Payroll.

PAYROLL      
   FUND WARRANT   
March 2008 Payroll  #86798-86953 $2,597,536.48
  Electronic Federal Tax      $581,258.23
ACCOUNTS PAYABLE  FUND WARRANTS   TOTAL 
 March 31, 2008 General  #66176-66307 $284,641.83
  Associated Student Body #10181-10216 $22,791.26
  Capital Projects #4338-4338  $5,764.89
 April 15, 2008 General #66308-66465 $342,632.19 
  Associated Student Body  #10217-10246  $15,640.80 
  Capital Projects  #4339-4341  $1,332.16 

STUDENT REPORTS
Alex Keller reported on the high school sporting events and read the activities report in Anne Marie Olson’s absence.

ITEMS BROUGHT UP BY BOARD MEMBERS
Board members shared their appreciation for the reports that were presented. Darlene Hartley remarked on the heartfelt Mike Chandler Field dedication ceremony at Stanwood High School.  Roger Myers announced that a Board Retreat would be held on June 3, 2008 and that the student advisors would preside at a future board meeting.

ADJOURNMENT
Roger Myers adjourned the regular meeting at 8:40 PM.

STUDY SESSION
Preceding the board meeting, beginning at 6:30 PM, a study session was held to discuss the 2008-09 budget.  Gary Platt, Executive Director of Business and Operations, reported on the summary of financial conditions for 2007/08, fund balance and cash flow information, building budget allocations, capital projects fund, transportation fund, and the 2008 legislative Cost of Living Adjustment impact.

STANWOOD-CAMANO SCHOOL DISTRICT
BOARD OF DIRECTORS

___________________________________________  
President
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Vice President
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Director
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Director
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Director

Attest:

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Jean Shumate, Ed.D.
Secretary for the Board