July 15, 2008, Regular Board Meeting

STANWOOD-CAMANO SCHOOL DISTRICT
BOARD OF DIRECTORS
MINUTES OF THE JULY 15, 2008, REGULAR MEETING

CALL TO ORDER
Darlene Hartley called the meeting to order at 12:00 PM. Board members in attendance were: Darlene Hartley, Ken Christoferson, Pat Patterson, and Julie Dean. Roger Myers was on school business and absent from the meeting. Julie Dean led the Pledge of Allegiance.

APPROVAL OF AGENDA
Pat Patterson made a motion to approve the agenda. Ken Christoferson seconded the motion; it was voted on and approved unanimously.

APPROVAL OF MINUTES
Ken Christoferson made a motion to approve the minutes of the June 15 , Regular Meeting. Julie Dean seconded the motion; it was voted on and approved unanimously.

COMMENTS BY CITIZENS
There was no audience participation.

SUPERINTENDENT'S REPORT
Dr. Jean Shumate announced the following reports:

DONATIONS AND RECOGNITIONS
Pat Patterson presented the donations and recognitions.

2008-09 Budget
Gary Platt gave a presentation on the 2008-09 Budget. He reviewed the budget timeline and said that the final adoption process would be on August 19 with a Public Hearing at the regular board meeting. He reviewed the budget document and explained each of the five funds: general, associated student body, debt service, capital projects, and transportation vehicle fund.

Financial Report
Gary Platt gave the financial report for the month of June 2008. He explained the manager's report, safety net funds, cost of increased fuel, fund balance summary report, food service program report, and the budget status report.

CONSENT AGENDA
Darlene Hartley said that the personnel consent agenda was revised. Ken Christoferson pulled item 12 Personnel Consent Agenda and Darlene Hartley pulled item 13, Bills and Payroll from the consent agenda for discussion. Julie Dean made a motion to approve the remainder of consent agenda items 1-11, listed below. Ken Christoferson seconded the motion; it was voted on and approved unanimously.
1. Donations
2. Saratoga School Science Field Trip to Olympic Park Institute, August 17-22, 2008, Port Angeles, Washington
3. Addendum to Letter of Agreement with Seattle Public Schools Science Materials Center for 2008-09
4. Grant Proposal for the Highly Capable Students Program
5. School Fees and Lunch Price Schedules for FY 2008-09
6. Special Services' Professional Service Provider Contracts for FY 2008-09, as listed: (a) Alling Therapy Services, (b) Kandyce Hansen dba, Rehab Solutions, Inc., (c) Becky Hendrickson, (d) Lamonica SLP Services, (e) Cindy Prouty, (f) Jo Linda Finne- Teacher for the Visually Impaired and (g) Sherwood ExCel Community Services
7. University of Washington Center for Educational Leadership Contract for 2008-09
8. Stanwood High School Future Farmers of America Field Trip to the National Convention in Indianapolis, Indiana, October 20-25, 2008
9. Teachers Development Group Contract, June-August 2008
10. Teachers Development Group Contract, September 2008--June 2009
11. Northwest Educational Service District 189 Classroom-Based Assessments Cooperative for 2008-09

DISCUSSION: Item 12 Personnel Consent Agenda
Darlene Hartley requested to separate the personnel consent agenda by pulling Roman Numeral II - Certificated, A-2, Mary Hoffman and Roman Numberal IV - Extracurricular A-1, Mary Hoffman, as a separate agenda item because Mary Hoffman has been a nurse in our school district and also is employed at Swedish Hospital. Mrs. Hoffman and her husband and two sons live in the district. Mrs. Hoffman is also her daughter. Her increase in responsibility in the district would not benefit Mr. or Mrs. Hartley in any way. Mrs. Hartley said that she would recuse herself from the vote.

Dr. Linda Littlefield, Executive Director of Human Resources, was invited to introduce Colleen Keller, the recommended candidate for the Utsalady Elementary principal position. Ken Christoferson asked Dr. Littlefield to explain the hiring process for the principal position. Dr. Littlefield shared the timelines, screening tools, criteria outlined by Utsalady Elementary staff, and board policy 5000 procedures. As only one candidate was selected for recommendation, a community forum was not necessary. Dr. Littlefield reviewed Mrs. Keller's credientials and recommended to the Board to approve her for Utsalady Elementary principal position. Audience members voiced their concerns on the hiring process, parent participation, and tested leadership criteria. Also, staff and parents shared their support for such a qualified candidate based on their personal experiences. The following members of the audience participated in the discussion: Donna Golub, 722 Flinstone Dr, Camano Island; Bill VanWyke, 177 South Sunset, Camano Island; Dr. Greg Sanders, 339 Arrowhead Beach Rd, Camano Island; Susan Campbell, 353 Shumway Rd, Camano Island; Theresa Nicholas, 1010 Mallard Lane, Camano Island; Kelly Schilictmann, 941 Marshall Dr, Camano Island; Katie Farrey 27213 Pioneer Hwy, Stanwood; and Linda Hilley, 420 Mile High Rd, Camano Island.

VOTE: Ken Christoferson made a motion to approve the Personnel Agenda excluding Roman Number II - Certificated, A-2, Mary Hoffman and Roman Number IV - Extracurricular, A-1 Mary Hoffman. Pat Patterson seconded the motion with the exclusion. The motion carried unanimously.

Pat Patterson made a motion to approve Roman Number II - Certificated, A-2, Mary Hoffman and Roman Number IV - Extracurricular, A-1 Mary Hoffman from the Personnel Consent Agenda. Julie Dean seconded the motion; it was voted on by three members, Darlene Hartley recused herself from the vote, and the motion carried.

Colleen Keller thanked the Board for their approval and addressed the audience with her promise to fulfill the needs of the Utsalady Elementary community. Board members and Superintendent Shumate expressed their support for the Utsalady Elementary community and Mrs. Keller.
DISCUSSION: Item 13 Bills and Payroll
Pat Patterson made a motion to approve General fund voucher 67224 - $988.60, Stanwood-Redi Mix. Julie Dean seconded the motion; it was approved by three members. Ken Christoferson recused himself from the vote.

Ken Christoferson made a motion to approve the remainder of the bills and payroll. Pat Patterson seconded the motion; it was voted on and approved unanimously.

PAYROLL   FUND   WARRANT   TOTAL
June 2008   Payroll   #87239-87385   $2,647,064.49
    Electronic Federal Tax       $599,043.98
ACCOUNTS PAYABLE            
June 30, 2008   General   #67053-67218   $368,021.51
    General   #67219-67220    $12,805.71
 2008-09   General    #67221-67223   $2,190.00
    Associated Student Body   #10393-10453   $57,927.83
    Capital Projects   #4345-4346   $233.00
     Private Purpose Trust     #22-22    $1,306.79
  July 15, 2008    General    #67225-67350    $287,882.11
 2008-09    General    #67351-67355    $8,747.00
     Associated Student Body    #10454-10457   $7,398.33 

 

ITEMS BROUGHT UP BY BOARD MEMBERS
Darlene Hartley shared that she received a note of thanks from a community member praising the district for the great experiences they have had. Their grandson, who has health issues, recently graduated.

ADJOURNMENT
Darlene Hartley adjourned the regular meeting at 1:50 PM.