May 4, 2010, Regular Board Meeting

STANWOOD-CAMANO SCHOOL DISTRICT
BOARD OF DIRECTORS
MINUTES OF THE MAY 4, 2010, REGULAR BOARD MEETING
 
CALL TO ORDER
Roger Myers called the meeting to order at 7:00 PM in the Administration & Resource Center boardroom.  Board members in attendance were Ken Christoferson, Julie Dean, Darlene Hartley, Pat Patterson and Roger Myers.  David Thomas, student advisor, was in attendance and Ashley Glenn was absent.   John Russell, parent and community member, led the Pledge of Allegiance.

APPROVAL OF AGENDA 
Julie Dean made a motion to approve the agenda.  Darlene Hartley seconded the motion; it was voted on and approved unanimously.

APPROVAL OF MINUTES
Darlene Hartley made a motion to approve the Minutes of the April 20, 2010, Regular Board Meeting.  Pat Patterson seconded the motion; it was voted on and approved unanimously.

COMMENTS BY CITIZENS
Cathryn Gilbert, fifth grade teacher at Utsalady Elementary, expressed her concern regarding the FY 2010-11 reduction in force class sizes impacts.  She requested that the Board consider lowering the fund balance from 8.3 % to 5% to maintain lower class sizes.

Michelle Freedman, first grade teacher at Stanwood Elementary, concurred with the statements of the previous speaker, Cathryn Gilbert.

SUPERINTENDENT’S REPORT

DONATIONS 
David Thomas read the donations from Angel of the Winds Casino, Tulalip Casino, Friends of Camano Island Parks, and Twin City Elementary PTA.  

RECOGNITIONS
1.  Roger Myers, on behalf of the Board of Directors, read a proclamation to observe May 4th as National Teacher Day. 

2.  Kathy Redfern, Stanwood High School’s Hi-Q Team Advisor, and two team members Jimmy Besancon and Derek Britain, accepted the 1st place Regional Tournament award from Linda Summers, Everett Community College Hi-Q coordinator.  Team members unable to attend were:  Alex Parker, Kyle Blackburn, Tyler Miller, Teague Nelson, Max Ostness, and Rebecca Raible.

3.  John Russell, president of the Patrons of Academic Learning and Sciences (PALS), thanked the Board of Directors for supporting the National Science Team, Tod Klundt, Stanwood High School Assistant Principal, for his assistance and support to secure funding to send the science team to the national competition, and recognized Susan Britain, Science Team Advisor.  Two members of the National Science Team, Derek Britain and Jimmy Bescanson, demonstrated three of their projects.

BOND RATING CHANGES
Gary Platt, Executive Director of Business Services, informed the Board that Moody’s Investors Service recalibrated its municipal credit rating system, which upgraded the district’s rating by two levels.  The new rating could result in lower interest rates on new bond issues, which reduces tax rates.   Roger Myers added that the District refunded bonds in 2009 and saved the district’s taxpayers $452,000 in interest costs.

MAY ENROLLMENT 
Gary Platt gave the enrollment update for the month of May 2010.  He said the May enrollment was 4,829.96 FTE.  The yearly average was 12.05 FTE’s over budget.  The enrollment declined 34.04 from 2008-09.

FY 2010-11 REDUCED EDUCATIONAL PROGRAM
Superintendent Jean Shumate introduced and reviewed the estimated FY 2010-11 budget impacts and plan for meeting the needed educational program reductions due to enrollment declines, revenue losses, loss of Federal Stimulus funding and estimated cost increases in employee contract obligations.   Dr. Shumate listed the factors that were considered to develop the reduced educational program proposal, which included the suggested reductions made by the Budget Task Force, feedback from the staff and community survey, and the administration’s knowledge of and professional experience related to the needs of the district.

Gary Platt presented the fund balance analysis and the estimated revenue and expenditure changes totaling $2,490,039.

Dr. Shumate read the FY 2010-11 Reduced Educational Program plan for certificated staff (18.634 FTE) and non-employee related cost ($316,345) reductions.  The reduction in certificated staff includes 13.9 FTE unfilled positions from retirements, resignations and leaves; leaving a total reduction-in-force of 4.234 FTE plus .500 FTE reduction in special education.   Those certified staff reductions plus other reductions resulting from freezing and reducing salaries for administrators, non-represented staff (building and district-level) and classified staff, eliminating some teacher stipends, and reductions in labor hours, totaled $2,173,694. 

Mr. Platt concluded by reviewing the budget reduction summary by category. The reduction percent for 2009-11 was as follows:  administration 14.27%, teaching 8.08%, classified staff and non-represented 9.24%, and non-staff costs 17.86%.  Special education percent of reduction was 6.73.

CONSENT AGENDA
Julie Dean removed item 4, Approval of Resolution 2009-10-007, Adoption of 2010-11 Reduced Educational Program, for discussion.

Darlene Hartley made a motion to approve the Consent Agenda items 1,2,3,5 and 6, listed below.  Pat Patterson seconded the motion; it was voted on and approved unanimously.
1.    Donations.
2.    Stanwood High School Field Trips:  a. Future Farmers of America (FFA) Horticulture Team to State Competition May 12-15, 2010, Pullman, Washington; b. Science Team to National Science Olympiad Tournament May 19-23, 2010, University of Illinois; c. FFA Natural Resource Team to Natural Resources Field Study, May 21-23, 2010, Winthrop, Washington; d. Technology Student Association (TSA) Team to National Conference Competition June 27-July 3, 2010, Baltimore, Maryland.
3.    Second Reading/Adoption of Policy 5253, Maintaining Professional Staff/Student Boundaries.
5.    Resolution 2009/10-008 Delegating Authority to Washington Interscholastic Activities Association (WIAA).
6.    Personnel Consent Agenda.

Discussion:
Julie Dean stated and made a motion to approve item 4, Resolution 2009/10-007, Adoption of 2010-11 Reduced Educational Program, as follows:  “ In light of the District’s financial condition, I move that the Board instruct Superintendent Shumate (1) to prepare a 2010-11 operations budget under which expenditures are no greater than reasonably anticipated revenues and the fund balance is a least maintained at the level approved by the Board, and (2) to reduce staff for 2010-11, including certificated supervisory and nonsupervisory positions and such classified positions as may be necessary or appropriate to achieve the District’s financial objections.”
Vote:     Darlene Hartley seconded the motion; it was approved unanimously.

STUDENT ADVISORS’ REPORT
David Thomas announced that the senior prom was well attended; Relay For Life would be held May 21-22; a blood drive would be May 11; spring sports are ending; and the following activity teams would be competing at the state level: Future Business Leaders of America, Future Farmers of America, Technology Student Association. The science team would compete at the national competition. 

ITEMS BROUGHT UP BY BOARD MEMBERS
Ken Christoferson thanked staff for giving the presentations at the board retreat.  He said he looked forward to saving as many positions as possible.

Darlene Hartley complimented the food service staff and Julie Dean for their hard work making lunches, and the transportation department when Elger Bay Elementary and Utsalady Elementary consolidated due to power outages.  

Julie Dean commented on the teamwork that transpired due to the power outage.

Roger Myers thanked the staff for the budget reduction program and all the work that that was put into it; the student advisors would conduct the May 18th meeting; and Ken Christoferson would facilitate the next board retreat.  He announced that Lincoln Hill High School graduation June 7th and Stanwood High School graduation June 11th.

ADJOURNMENT
Roger Myers adjourned the Regular Meeting at 8:35 PM.

STANWOOD-CAMANO SCHOOL DISTRICT
BOARD OF DIRECTORS

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President

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Vice President

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Director

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Director

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Director



Attest:


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Jean Shumate, Ed.D.
Secretary for the Board