June 15, 2010, Regular Board Meeting

STANWOOD-CAMANO SCHOOL DISTRICT
BOARD OF DIRECTORS
MINUTES OF THE JUNE 15, 2010, REGULAR BOARD MEETING
 
CALL TO ORDER
Roger Myers called the meeting to order at 7:00 PM in the Administration & Resource Center boardroom.  Board members in attendance were Ken Christoferson, Julie Dean, Darlene Hartley, Pat Patterson and Roger Myers.   Darlene Hartley led the Pledge of Allegiance.

APPROVAL OF AGENDA 
Julie Dean made a motion to approve the agenda.  Darlene Hartley seconded the motion; it was voted on and approved unanimously.

APPROVAL OF MINUTES
Pat Patterson made a motion to approve the Minutes of the June 1, 2010, Regular Board Meeting.  Ken Christoferson seconded the motion; it was voted on and approved unanimously.

STATE OF THE SCHOOL DISTRICT
Dr. Jean Shumate, Superintendent, gave an overview of the state of the school district and listed some of the impacts the current economy has on the school district’s budget. Tough decisions regarding staff and non-staff reductions have been made.  She stressed the point that local school districts do not have the resources they need to implement all of the mandated education reform programs plus our own reform goals.  

Gary Platt, Executive Director of Business Services, provided information on the proposed FY 2010-11 budgets for the debt service fund, transportation vehicle fund, associated student body fund, and capital projects fund.  He explained the specific purpose of each fund, which are restricted and cannot be used for any other purpose.  Reductions in revenues and increased expenditures were evident in each budget.

A critical need to replace an obsolete boiler at Stanwood Middle School was discussed, as well as ventilation and heating systems in three other schools.  Mr. Platt said the district was pursuing energy improvement project grants.

Mr. Platt also informed the Board that the reduced educational plan that was adopted by the Board in May honored the suggestions from the Budget Task Force, community survey results and feedback from the administrative team.  The calculated budgets were then dispersed to each building for the principals to determine how to use the resources.

Mr. Platt discussed the fund balance analysis for 2010-11 including adjustments to the FY 2009-10 budgeted revenue.  He said the fund balance goal of 8.33%, which is 1/12 of the expenses for a year and an average monthly cost of payroll and accounts payable, would be met with $88,517 available for offsetting funding losses in FY 2010-11.  The anticipated budget reductions and changes in revenue and expenditures for 2010-11 totaled nearly $2.5 million.  A summary graph showing the budget reductions for the past two years by categories of administration, teaching, classified and non-staff costs indicated the greatest percent of reductions were in the non-staff category and the least was in the teaching category.

Using the new category terminology for reporting the general fund balance Mr. Platt explained the current year and next years’ estimates.  The general fund budget deficit for FY 2011-12 is estimated to be between $2.3 and $3.3 million.  

The budget software from the Office of Superintendent of Public Instruction (OSPI) is delayed and expected to be complete by June 22nd.  He said the District’s budget document would likely be available at the July 6th board meeting.  

COMMENTS BY CITIZENS
The following staff, parents, and community members addressed the Board of Directors concerning 2010-11 budget reductions impacting the certificated librarians/media specialists at Stanwood Middle School and Port Susan Middle School:  JoAnn Olsson, Delores Osterhaus, Shona Martin, Clarene Ricarte, Marianne McGarry-Bloom, Lola Riojas, Bryan Waters, Jana Swenson, Michelle Freedman, Lori Woodward, Beth Niemi, John Farrey, Cathryn Gilbert, John Galbreath, Lea McDaniel, Kathleen Nelles, and Buff Winderbaum.

Mr. Myers thanked everyone for sharing their interest in maintaining library services as part of the educational commitment to our students.

SUPERINTENDENT’S REPORT

DONATIONS AND RECOGNITIONS 
Julie Dean read the donations from Sno Isle Regional Library, Elger Bay Elementary PTA and Stanwood Elementary PTA.

Julie Dean also recognized Matt Mourges, 11th grade student at Stanwood High School, was recognized as a Washington Aerospace Scholar who will attend the 2010 Summer Residency program.

Dr. Shumate presented Roy Lesher with the Washington Association of School Administrators (WASA) Community Leadership Award.

STRATEGIC PLAN UPDATE
Superintendent Shumate, Dr. Lloy Schaaf and Mike Olson, Assistant Superintendents, and Gary Platt, Executive Director of Business Services, presented the Strategic Plan update by giving pertinent information on the following:  a new assessment tool, communications with parents and community, uses of the Lifelong Guidelines and Lifeskills, professional development, systems that support instructional core, and facilities projects.

NAMING OF HIGH SCHOOL STADIUM
Mike Olson officially proposed changing the name of the high school stadium to Bob Larson Stadium, after the late former superintendent and city mayor.  Mr. Olson said that Bob Larson dedicated his life of service to the community and naming the stadium in his honor follows the Board policy of naming facilities.  Jim Piccolo, former athletic director at Stanwood High School, Ron Hendricks, former principal, and Mick Hanson, former board member, each gave testimony on Bob Larson’s life and his commitment to do what was best for students.

Mr. Olson stated that the naming of the facility to Bob Larson Stadium was on the consent agenda for approval.

Dan Larson, son of Bob Larson, spoke on behalf of the family thanking the Board for the honor to consider naming the stadium after his father.

FINANCIAL REPORT
Gary Platt gave the monthly financial report for the month of May 2010.  He reported that the fiscal year was 75% complete and expenditures and revenue were lagging behind.

CONSENT AGENDA
Ken Christoferson removed item 8, Approval of Naming Stanwood High School Stadium to Bob Larson Stadium for discussion.

Darlene Hartley made a motion to approve Consent Agenda items 1-7 and 9-11, listed below.  Pat Patterson seconded the motion; it was voted on and approved unanimously.
1.    Donations
2.    First Reading of Policy 2024, Online Learning
3.    Stanwood High School Field Trips:  a) Football Team Camp, June 19-22, Ellensburg, Washington, b) Boys Basketball Team Camp, June 27-July2, Pullman, Washington, and c) Technology Student Association (TSA) Officers Washington Association for Career and Technical Education Conference, August 8-11,Spokane, Washington
4.    Memorandum of Agreement with District and Building Administrators
5.    Revised 2010-11 Athletic/Activities Code for Port Susan and Stanwood Middle Schools
6.    Addendum to the Superintendent’s 2009 Contract
7.    2010-11 Highly Capable Program Plan and Grant
9.   Personnel Consent Agenda
10.  Bills and Payroll
11.  Contracts and Salary Schedules for 2010-11

PAYROLL    FUND    WARRANT    TOTAL
May 2010    Payroll    #90220-90320    $2,740,541.00
     Electronic Federal Tax        $589,870.33
ACCOUNTS PAYABLE            
May 28, 2010   General   #73483-73605   $215,880.38
    Associated Student Body   #11656-11682   $15,475.78
    Private Purpose Trust   #29-29   $837.38
June 15, 2010   General   #73606-73606   $409,756.32
    Associated Student Body   #11683-11724    $36,152.30
    Capital Projects   #4373-4373    $1,380.00

Discussion:  Ken Christoferson removed item 8, Naming Stanwood High School Stadium to Bob Larson Stadium to share additional information about the life of the late Bob Larson.   

Motion: Mr. Christoferson made a motion to approve item 8, as listed.  Julie Dean seconded the motion.  Roger Myers commented that naming the facility after Bob Larson was well deserved.

Vote: The Board voted to approve the naming of the high school stadium to Bob Larson Stadium; it was approved unanimously.

Allen Larson, Bob Larson’s son, expressed his appreciation and thanked Jim Piccolo, Mick Hanson, Ron Hendricks, Eldon Allen, and John Galbreath, for being friends/buddies to his dad.

ITEMS BROUGHT UP BY BOARD MEMBERS 
Julie Dean said it was wonderful so many people attended the meeting; praised the student athletes that were recognized at the athletic banquet; and fondly congratulated the 2010 graduates from Lincoln Hill High School and Stanwood High School.

Darlene Hartley said it was people like Bob Larson who made Stanwood-Camano a destination and a community to live in.

Pat Patterson looked forward to the dedication of the Bob Larson Stadium and hoped that the dedication plaque would include information on his character and his dedication to students.

Ken Christoferson appreciated the valuable information given by audience members regarding libraries.

Roger Myers again thanked everyone and announced that the next board meeting would be July 6th at 12:00 PM.

ADJOURNMENT
Roger Myers adjourned the Regular Meeting at 9: 35 PM.


STANWOOD-CAMANO SCHOOL DISTRICT
BOARD OF DIRECTORS

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President

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Vice President

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Director

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Director

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Director



Attest:


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Jean Shumate, Ed.D.
Secretary for the Board