August 1, 2017, Regular Board Meeting Minutes

STANWOOD-CAMANO SCHOOL DISTRICT
BOARD OF DIRECTORS
MINUTES OF THE AUGUST 1, 2017, REGULAR BOARD MEETING

CALL TO ORDER
Al Schreiber, Vice President, called the meeting to order at 1:00 PM in the Administration & Resource Center Boardroom.

ROLL CALL
Board members in attendance were: Natalie Hagglund, Roger Myers, Ken Christoferson, and Al Schreiber. Julie Dean and Roger Myers were absent and excused.

FLAG SALUTE
Sarah Arney and Clarene Ricarte, led the Pledge of Allegiance.

APPROVAL OF AGENDA
Natalie Hagglund made a motion to approve the Agenda for the August 1, 2017, Regular Board Meeting. Ken Christoferson seconded the motion; it was voted on and approved unanimously.

APPROVAL OF MINUTES
Natalie Hagglund made a motion to approve the Minutes of the July 3, 2017, Special Board Meeting. Ken Christoferson seconded the motion; it was voted on and approved unanimously.

COMMENTS BY CITIZENS
There were no comments.

SUPERINTENDENT'S REPORT
Dr. Jean Shumate introduced the following reports:

DONATIONS
Natalie Hagglund presented the donations, as follows:
1. The following transportation costs were donated to the Stanwood-Camano School District:
a. $116.97 from the Museum of Northwest Art (MoNA) for the Twin City Elementary 2nd grade field trip to the museum,
b. $300 from Washington State University for Stanwood High School science students to attend "Imagine Tomorrow" competition at Washington State University in Pullman,
c. $394.02 from Twin City Elementary PTA for Twin City Elementary Kindergarten field trip to Kayak State Park and for the 4th grade history tour of Camano Island,
d. $1,249.92 from Stanwood Middle School PTO for the Stanwood Middle School Highest Honors field trip to Birch Bay Water Slides and $1,702.53 for the 7th grade field trip to Skagit Skate, the 6th grade field trip to Kayak State Park and the 8th grade field trip to Family Fun Center in Edmonds.
2. Twin City Elementary PTA donated $1,874.29 to the Stanwood-Camano School District for two Twin City Elementary teacher stipends for Outdoor Education at Camp Seymour.
3. Cedarhome Elementary PTO donated $2,809.53 to the Stanwood-Camano School District for three Cedarhome Elementary teacher stipends for Outdoor Education at Camp Orkila.

FINANCIAL REPORTS
Steve Lidgard, Executive Director of Business Services, reported on the June, 2017, Financial Reports.
He discussed the executive summary and he reminded the Board that the 2016-17 school year was not closed until August 31st. The fiscal department continued to work toward a balanced budget for 2017-18. The budget impact from changes made by the State's legislature were being analyzed and contract negotiations were in process.

CAPITAL PROJECTS REPORT
Gary Platt, Executive Director of Capital Projects, presented an update on the new bond projects and the facilities and technology levy. Additional soil testing was being performed to provide information needed for construction documents for the new high school. The schematic design documents and cost estimates are expected to be ready for Board review in September. Two high school portables were moved to Cedarhome Elementary and the remaining portables will be gone ahead of the start of construction. The alternative learning center educational specifications are complete and the schematic design for the maintenance/technology center was in process. An updated project schedule, provided by McGranahan Architects, was included in the report.

The facilities and technology levy update was extensive. All schools had summer projects, some of projects included exterior repairs and window replacement, playground projects, exterior painting, asphalt repairs and sealing, gym ventilation, kitchen updates, and water heaters. There was new lighting, flooring and boilers installed.

CONSENT AGENDA
Ken Christoferson made a motion to approve Consent Agenda items 1-7, listed below. Natalie Hagglund seconded the motion; it was voted on and approved unanimously.
1. Donations.
2. Lease Agreement with Xerox Corporation for Stanwood Elementary.
3. Purchase Chromebooks, Management Licenses, and Charging Stations.
4. Final Acceptance of the McKinstry Essention Phase 5 Projects, effective August 2, 2017.
5. Contract with Snohomish County for the Student Support Advocate Program.
6. Personnel Consent Agenda.
7. Bills and Payroll

PAYROLL   FUND   WARRANT   TOTAL
June 2017   Payroll   #50275-50335   $1,326,678.27
    Payroll ACH (Automated Clearing House)       $1,956,936.98
    Electronic Federal Tax       $733,342.66
July 2017   Payroll   #50634-50697   $1,399,670.14
    Payroll ACH (Automated Clearing House)       $1,911,359.86
    Electronic Federal Tax       $718,987.70
             
ACCOUNTS PAYABLE            
June 30, 2017   General   #50336-50486   $365,342.74
    Capital Projects   #50487-50496   $287,516.63
    Associated Student Body   #50497-50523   $15,803.04
    Private Purpose Trust   #50524-50524   $499.18
July 14, 2017   General   #50525-50614   $231,566.88
    Capital Projects   #50615-50622   $540,358.05
    Associated Student Body   #50623-50626   $1,639.22
July 14, 2017 (2017-18)   General   #50627-50633   $11,523.16

ITEMS BROUGHT UP BY BOARD MEMBERS
Ken Christoferson appreciated seeing the summer project activities at the schools and said that community members have asked a lot of questions. He also commented that being flexible on some of the projects was also respected.

Al Schreiber was also appreciative of staff and the Superintendent for the fine job they were doing.
ADJOURNMENT
Al Schreiber adjourned the regular meeting at 1:34 PM.

STANWOOD-CAMANO SCHOOL DISTRICT
BOARD OF DIRECTORS

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President

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Vice President

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Director

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Director
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Director

Attest:

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Jean Shumate, Ed.D.
Secretary to the Board

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Date of Approval